Provide services for supply, installation and commissioning of fountains

Solicitation / RFP / RFQ

This document is a solicitation for construction services, specifically for a fountain, water feature, or similar project. The government intends to award a contract to the responsible offeror(s) whose proposal represents the best value.

• The core of the work is described in "Attachment 1: Specifications / scope of work" which is attached separately.

• Offerors must be technically qualified and financially responsible.

• Offerors must demonstrate prior construction experience with relevant projects (similar cost/complexity, fountain/water feature, high-profile/international client, located in the National Capital Region of India).

• Key personnel experience is also a consideration.

• Offerors must have necessary personnel, equipment, and financial resources.

• Offerors must possess all required local licenses and permits and meet local insurance requirements.

• Offerors must be able to obtain adequate performance security (bonds, irrevocable letters of credit, etc.).

• Offerors must have no adverse criminal record and no political or business affiliations contrary to U.S. interests.

• The estimated range for this construction project is $75,000.

• The contract will be a firm-fixed-price type.

• The period of performance is not explicitly stated but is implied to be within 40 working days after issuance of Notice to Proceed (NTP).

• Quotations must be submitted electronically to newdelhibids@state.gov by 1700 hours on 2 February 2026.

• Quotations must consist of two volumes: Volume I (Standard Form 1442, Price Quote) and Volume II (Performance Schedule "bar chart" and Business Management/Technical Proposal).

• Deviations, exceptions, or conditional assumptions must be explained.

• Evaluation will be based on best value, with the award going to the lowest priced, acceptable, responsible quoter.

• Evaluation criteria include ability to meet performance period, integrity, organization, experience, skills, equipment, facilities, and eligibility.

• The government reserves the right to make multiple awards or award on less than the quantity offered.

• Specific set-aside information is not detailed in this document, but offerors must be located in India or plan to establish an office there within 30 days of award.

• Offerors must be registered in the System for Award Management (SAM).

• A site visit is scheduled for January 23, 2025, at the American Embassy, Gate-7, Nyay Marg, Chanakyapuri, New Delhi – 110021.

• Late quotations will be handled per FAR 52.215-1.

• The document incorporates numerous FAR and DOSAR clauses by reference, covering areas such as insurance, payment, inspection, safety, and representations and certifications.

Solicitation / RFP / RFQ

This document is a Request for Quotes (RFQ) for the supply, installation, and commissioning of fountains in front of the U.S. Embassy Chancery Building in New Delhi, India. The government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price, potentially without discussions.

• Supply, installation, and commissioning of fountains.

• Quotations must be in English.

• Incomplete quotations will not be accepted.

• Not explicitly stated, but implies a contract or purchase order award.

• Site Visit: January 23, 2026, at 1100 hours at U.S. Embassy, Gate #7. RSVP by January 22, 2026, 1300 hrs to ChellaramaniA@state.gov.

• Clarifications: Submit in writing via email to ChellaramaniA@state.gov on or before January 22, 2026, 1300 hrs. Responses will be provided to interested contractors.

• Quotations Due: January 30, 2026, by 1700 hrs (India Time).

• Submission Method: Electronically to Newdelhibids@state.gov with subject line "Solicitation No. 191N6526Q0013 for supply, installation and commissioning of fountains".

• File Size Limit: Max 10MB per email. Submit in separate files/emails if exceeding 10MB.

• Evaluation: Based on initial proposals, potentially with discussions if needed. Award will be to the responsible company with the lowest acceptable price.

• Offerors must be registered in the SAM (System for Award Management) database (https://www.sam.gov) prior to offer submittal. Registration is highly encouraged immediately.

1. Section A, Pricing
2. Section L Representations and Certifications
3. Additional information as required in Section J
4. Proof of SAM Registration

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for providing, installing, and commissioning water fountains at the U.S. Embassy in New Delhi, India, in front of the Chancery Building.

• The contractor is responsible for all Mechanical, Electrical, and Plumbing (MEP) works from the pump room to the fountain site.

• This includes providing and installing new plumbing lines, an electrical panel, and conduits.

• The contractor will provide and install new pumps, with options for placement in the pump room or with each nozzle. The U.S. Government will decide on the final system during bid evaluation.

• The scope includes three categories of bronze jets: an outer ring of 12 solid stream arching jets, an inner ring of 4 solid stream vertical jets, and a central solid stream vertical jet.

• Lighting requirements include 8 RGBW LED fixtures for the inner jet ring and one per arching jet, all to be 24VDC, 30W minimum.

• The system will utilize two pumps (DP-1 and DP-2) for display jets and a separate filtration and water treatment system.

• Piping will be Schedule 80 PVC for in-grade and exposed sections (brass or stainless steel).

• Water supply for fill and make-up will be provided, along with a system for managing water level and overflow.

• A NEMA 4X integrated power/control/load-distribution panel is required.

• The system will include an ultrasonic wind speed sensor to manage fountain operation in high winds.

• Jets are to be manufactured by Crystal Fountains, PEM Fountain, or approved equal.

• Lighting fixtures are to be manufactured by Crystal Fountains, PEM Fountain, Unmei, or approved equal.

• Filter system sized for approximately 4-hour turnover.

• Piping velocities must not exceed specified limits.

• Control system to provide alarms and on/off control to BMS/BAS.

• Wind control to reduce jet height at moderate wind speeds and deactivate pumps at high wind speeds, with a 10-minute delay.

• Filter system to operate 12-24 hours per day.

• The total on-site period of performance is 40 days.

• Place of performance is the U.S. Embassy in New Delhi, India.

• Contractor must comply with all local labor laws, regulations, and safety practices.

• A Construction Accident Prevention Plan is required.

• Personnel and vehicle clearances will be required, with a minimum of 21 days for labor background checks.

• Materials are to be procured and stored as NON-SECURE.

• Proposals must include company profile, contact information, proposed materials, business evidence, key subcontractors, licenses, organization chart, and resumes of key personnel.

• Evaluation will be based on past performance, financial strength, and successful completion of similar projects.

• Payment milestones are set at 40% upon material delivery, 30% upon installation/commissioning, and 30% upon final handover.

Solicitation / RFP / RFQ

This solicitation seeks offers for the supply, installation, and commissioning of fountains at the U.S. Embassy in New Delhi, India. The work will be performed in accordance with attached specifications, Statement of Work, and FAR & DOSAR clauses.

• Supply, installation, and commissioning of fountains.

• Work must adhere to attached specifications and Statement of Work.

• The contract type is not explicitly stated, but the document is a "SEALED BID (IFB)" or "NEGOTIATED (RFP)".

• Performance is expected to begin within 10 calendar days and be completed within 40 working days after award or notice to proceed.

• Performance and Payment Bonds are not required (marked "NO - X").

• Offers must be submitted via email to newdelhibids@state.gov.

• The submission deadline is 1700 hours India time on January 30, 2029.

• Offers must remain valid for at least 180 calendar days after the offer due date.

• Not specified in the provided pages.

• This is a "SEALED BID (IFB)" or "NEGOTIATED (RFP)" solicitation.

• The document is a Standard Form 1442.