Providing preventive maintenance for the photovoltaic system
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Amman (Department of State) is soliciting quotations for preventive maintenance services for its Photovoltaic (PV) system in Amman, Jordan. This unrestricted opportunity seeks to ensure the operational readiness of the embassy's solar power infrastructure. The contract will be a Firm Fixed Price award. Quotations are due by February 19, 2026, at 4:30 PM (local time).
Scope of Work
This Request for Quotations (RFQ) covers comprehensive preventive maintenance for the U.S. Embassy Amman's PV systems. Key requirements include:
- Scheduled Maintenance: For solar panels, inverters, disconnects, controls, and monitoring equipment.
- Inspections: Verification of component installation, mounting systems, PV modules, conduit, and electrical connections.
- Testing: PV array circuits (resistance, voltage, short circuit current, curve tracing) and AC/DC voltage and currents.
- Component Maintenance: Cleaning inverter filters, inspecting electrical connections, and verifying grounding/bonding.
- Troubleshooting: Correction of minor issues during inspections.
- Reporting: Submission of summary site reports, detailed discrepancy reports, Bills of Materials (BOM) for repairs, and a final report with as-built drawings.
- Deliverables: Contractor personnel information, Certificate of Insurance, checklists, test/inspection reports, and invoices.
Repairs and hardware replacements are not included in this scope and will be priced separately. VAT is not applicable.
Contract & Timeline
- Contract Type: Firm Fixed Price
- Period of Performance: One (1) base year with up to four (4) one-year option periods, plus a 6-month option to extend services.
- Set-Aside: Unrestricted
- Site Visit: February 05, 2026, at 10:00 AM (local time) at the U.S. Embassy in Jordan. RSVP to AmmanRFQQuestions@state.gov by February 3, 2026, at 2:30 PM. Limited to two representatives per company.
- Questions Due: February 10, 2026, at 02:30 PM (local time) to AmmanRFQQuestions@state.gov.
- Quotations Due: February 19, 2026, at 4:30 PM (local time).
- Published Date: January 28, 2026.
Evaluation
Award will be made to the lowest priced, acceptable, responsible offeror. Evaluation will consider price, technical information (Project Manager, established business, prior experience, strategic plan), and contractor responsibility (financial resources, performance commitment, integrity, organization, experience, skills, equipment, and eligibility).
Submission Requirements
Quotations must be submitted electronically to AmmanRFQ@state.gov. The email subject line must include [Company/Offeror Name] and RFQ 19J01026Q0002. File size must not exceed 30MB; larger submissions require separate emails. Required documents include:
- SF-1449
- Section I, Pricing
- Section 5, Representations and Certifications
- Additional information as required in Section 3
- Proof of SAM Registration
- Certification Regarding Compliance with applicable Federal anti-discrimination laws
Offerors must be registered in SAM.gov prior to submitting their offer. Proposals must be in English; incomplete proposals will not be accepted. Contractor personnel will require security clearances and identity cards for embassy access.