Provision of Serviced Apartments, London, United Kingdom
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy London is soliciting quotations for the Provision of Serviced Apartments in London, United Kingdom. This requirement is for fully furnished, serviced apartments with up to three bedrooms suitable for short-term occupancy for Embassy personnel and their families. The contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) with firm fixed-price task orders. Quotations are due May 14, 2026, at 17:00 BST.
Scope of Work
The requirement includes fully furnished, serviced apartments in specific London areas: Wimbledon, Putney, Nine Elms/Battersea, St. John's Wood, and Marylebone. Apartments must include a fully furnished living space, equipped kitchen, private bathroom, adequate heating/cooling/ventilation, fire safety equipment (UK regulations), lighting, window coverings, and a combination washer/dryer. Elevators are required for floors above ground.
Bedroom requirements include quality mattresses, bed frames, baby cots (upon request), fresh linens, adequate pillows/duvets, wardrobe/closet space, and blackout window coverings. Living areas need adequate seating, a television, and a dining table with chairs.
Included utilities and services are Electricity, Gas/heating, Water, Council tax, TV license, Building service charges, and high-speed WiFi (minimum 50 Mbps download, 10 Mbps upload, unlimited data, secure network). Weekly cleaning service is standard, covering vacuuming, mopping, dusting, bathroom/kitchen cleaning, waste removal, and linen changes. Pet-friendly and wheelchair-accessible apartments are required and must be clearly identified.
Contract Details
- Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ) with Firm Fixed-Price task orders.
- Period of Performance: One year from the date of contract award.
- Minimum Order: £500.00 GBP / $667.00 USD.
- Maximum Order: £262,500.00 GBP / $350,000.00 USD (including all taxes).
- Set-Aside: None specified.
Submission & Evaluation
- Questions Due: April 24, 2026, at 17:00 BST.
- Quotations Due: May 14, 2026, at 17:00 BST.
- Submission Method: Electronically to Procurement_Box2@state.gov.
- Required Documents: SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information from Section 3, and a completed IRS Form W-14. Proposals must be in English.
- Evaluation: Award will be made to the lowest priced, acceptable, responsible offeror. The Government may award based on initial offers without discussion. Past performance information will be used.
Additional Notes
This opportunity is subject to FAR 52.229-12 – Tax on Certain Foreign Procurements. Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.