Provision of Serviced Apartments, London, United Kingdom

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "19UK5626Q0024 – Provision of Serviced Apartments, London, United Kingdom" solicitation.

• Estimated Quantities: Confirmed that estimated quantities in the solicitation are for evaluation purposes only.
• Pricing: Unit pricing should be per night for defined night ranges, with VAT added. Pricing lines (A, B, C) refer to different pricing tiers based on length of stay. Fixed rates are required, though they may differ by category (e.g., 1-28 nights, 29-30 nights, 31-60 nights, 61-90 nights).
• Contract Award: Refer to FAR Clause 52.216-27 for information on single or multiple awards.
• Coverage: Partial coverage of apartment types and locations is acceptable.
• Locations: Only the listed locations will be considered.
• Occupancy: Apartments will be booked as needed for short-term occupancy, not under a full-year commitment. Continuous long-term stays with the same occupant are possible, as are rotating occupants.
• Extensions: The estimated quantity of nights includes potential extensions. Costs of extensions are included in the maximum contract value threshold.
• Payment: Payments must be made to the company submitting the offer. U.S. companies must be paid in USD to a U.S. bank account; UK companies must be paid in GBP to a UK bank account. The U.S. government does not pay commission.
• Apartment Types: Studio apartments will not be considered; only one-, two-, and three-bedroom configurations are allowed.
• Lower Ground Floor: Acceptable if they provide natural light and comply with all health, safety, fire, and accessibility requirements.
• Breakfast Services: Should not be included in the price and is not a mandatory requirement.
• Supply Chain: Clauses relating to supply chain and foreign end products do not apply to this contract.
• Subcontractors: If proposing subcontractors, offerors must demonstrate a working relationship of at least three years and provide their legal name and contact information.
• Invoicing: Invoices are per Task Order at the conclusion of the stay. Payment is due within 30 days of receipt of a proper invoice.

These clarifications provide specific details on pricing, coverage, apartment types, payment terms, and subcontractor requirements, which bidders must consider when preparing their proposals.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for the Provision of Serviced Apartments for U.S. Embassy London personnel and their families. The U.S. Government intends to award contract(s) based on initial quotations.

• Provision of fully furnished, serviced apartments with up to three bedrooms.

• Apartments must be suitable for short-term occupancy.

• Locations specified: Wimbledon, Putney, Nine Elms/Battersea, St. John's Wood, and Marylebone areas of London, United Kingdom.

• Apartments must include a fully furnished living space, equipped kitchen, private bathroom, adequate heating/cooling/ventilation, fire safety equipment conforming to UK regulations, adequate lighting, window coverings, and a combination washing machine/dryer or separate units. Elevators are required for floors above ground.

• Bedroom requirements include quality mattresses, bed frames, baby cots upon request, fresh linens, adequate pillows/duvets, wardrobe/closet space, and blackout window coverings.

• Living area requirements include adequate seating, television, and a dining table with sufficient chairs.

• Utilities and services included in the apartment rate: Electricity, Gas/heating, Water, Council tax, TV license (where applicable), Building service charges, and WiFi service (high-speed, minimum 50 Mbps download, 10 Mbps upload, unlimited data, secure network, technical support, and coverage throughout).

• Weekly cleaning service is standard, including vacuuming, mopping, dusting, bathroom and kitchen cleaning, waste removal, and linen change.

• Pet-friendly apartments are required, meeting the same standards as non-pet apartments, with clear identification of pet-friendly properties and details of terms and conditions. Unreasonable restrictions or excessive charges for pets are not permitted.

• Wheelchair accessible apartments must be available and clearly identified.

• Contract type: Indefinite delivery indefinite quantity.

• Period of Performance: One year from the date of contract award.

• Minimum Order: £500.00 GBP / $667.00 USD.

• Maximum Order: £262,500.00 GBP / $350,000.00 USD (including all taxes).

• Questions due: April 24, 2026, at 17:00 BST.

• Quotations due: May 14, 2026, at 17:00 BST.

• Submission method: Electronically to Procurement_Box2@state.gov.

• Proposals must be in English and incomplete proposals will not be accepted.

• Required documents: SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and a completed IRS Form W-14.

• Evaluation: Award will be made to the lowest priced, acceptable, responsible offeror.

• Not specified as a set-aside.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.

• The U.S. Government may hold discussions with companies in the competitive range if needed.

• Past performance information will be used to assess capability and responsibility.