Prune and Remove At-Risk Trees

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to "Prune and Remove At-Risk Trees at GEWA and THST" at George Washington Birthplace National Monument and Thomas Stone National Historic Site. The government anticipates awarding one Firm-Fixed-Price Purchase Order.

• Pruning and removal of at-risk trees.

• Brush clearing, debris removal, and related safety/site rehabilitation services.

• Services include labor, supervision, equipment, tools, traffic control, and materials.

• Detailed description of requirements is in the attached Scope of Work (SOW).

• Contract Type: Firm-Fixed-Price Purchase Order.

• Period of Performance: Anticipated to be completed within 45 calendar days after award (estimated 07/01/2026 to 08/30/2026).

• Estimated Value: Not explicitly stated, but includes a Base Bid and three Option Items.

• Submission Type: Written quotes are requested.

• Submission Deadline: Quotes must be received no later than 10:00 AM ET on June 15, 2026.

• Submission Method: All quotes must be emailed to Edward Yongo at edward_yongo@ios.doi.gov.

• Evaluation Criteria: Offers will be evaluated based on the lowest-priced responsible Offeror whose offer conforms to the solicitation requirements, considering technical factors, past performance, and price. All evaluation factors other than price, when combined, are approximately equal in importance to price.

  • Technical Competence
  • Experience (minimum 3 projects in the last 5 years, similar scope/cost, reproducing historic wooden artillery carriages)
  • Past Performance (3 examples of recent projects, similar size/scope)
  • Price (evaluated for realism and reasonableness)

• Questions Deadline: Questions regarding the solicitation must be submitted no later than 10:00 AM ET on June 05, 2026, to Edward Yongo.

• This solicitation is a Total Small Business Set-Aside.

• NAICS Code: 561730, Landscaping Services.

• A pre-bid site visit is scheduled for Wednesday, June 10, 2026, at 9:00 AM at the George Washington Birthplace Visitor Center.

• Point of Contact for Solicitation Information: Edward Yongo (edward_yongo@ios.doi.gov).

• Point of Contact for Site Visit: Facility Manager Scott Shea (Kenneth_Shea@nps.gov or 571-268-5981).

Statement of Work (SOW)

This Statement of Work (SOW) outlines a one-time requirement for a contractor to provide tree maintenance services, including the removal and selective pruning of trees, at two National Park Service locations: George Washington Birthplace National Monument (GEWA) and Thomas Stone National Historic Site (THST).

• Tree Felling or Removal: Includes felling trees, removing all logs, branches, and debris from developed areas, and flush-cutting stumps. Trees that cannot be felled safely must be topped or sectioned.
• Takedown of At-Risk or Storm Damaged Trees: Involves pruning trees according to American National Standard for Arboricultural Operations (ANSI) requirements. This includes Hazard Reduction (removing visible hazards) and Crown Cleaning (removing dead, dying, diseased, or interfering branches).

The SOW details specific tasks for pruning and removal at various locations within GEWA and THST, including:

• GEWA: Visitor Center Grounds, Upper Trail, Visitor Center Field, Historic Area Trail Intersection, Old Parking Lot Area, Blacksmith Shop, Rockefeller Barn Fence, Historic Area Left Side and Weaving Shop, Colonial Kitchen, Memorial House, and Entrance Road.
• THST: Visitor Center Grounds, Entrance Road, Mansion Grounds, Mansion Road, Cemetery Area, Cemetery Trail, White Horse Barn, Sewer Pump Station, Back Gate Road, and areas around dumpsters, electrical transformers, and water plant fences.

Quantities and types of trees (e.g., DBH, species) are specified for each task.

Optional Items: The SOW also includes two optional items for additional tree pruning and removal work, subject to funding availability.

• Work must be performed in accordance with ANSI standards for arboricultural operations.

• Trees must be felled safely, without damage to surrounding property or injury to persons.

• Debris must be removed daily.

• Stumps must be cut flush to the ground (no more than 2" above soil height), with specific exceptions.

• Site rehabilitation includes pavement sweeping and cleaning of ditches and culverts.

• Period of Performance: Work is to be performed between 7:00 AM and 3:30 PM, Monday through Friday. The contract is to be completed within 45 calendar days after the Notice to Proceed.

• Place of Performance: George Washington Birthplace National Monument, Colonial Beach, Virginia, and Thomas Stone National Historic Site, Port Tobacco, Maryland.

• Professional Qualifications: Work must be supervised by an ISA Certified Arborist.

• Equipment: Handheld power saws (chainsaws) are required. Heavy equipment use is restricted.

• Safety: Strict adherence to OSHA regulations, including Personal Protective Equipment (PPE) requirements, is mandatory. A site-specific safety plan is required.

• Environmental Regulations: Compliance with all applicable Federal, state, and local laws regarding waste disposal, pollution control, and preservation of historical/archeological resources is required.

• Biobased Products: Use of biobased and recycled products is encouraged where feasible.

• Prohibitions: Use of drones/UAVs and firearms is not authorized. No work during sustained winds greater than 25 mph, whiteout conditions, or active flood warnings.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, providing the minimum wage rates and fringe benefits required for various occupations in specific geographic areas. It serves as a reference for contractors to ensure compliance with labor laws when performing government contracts.

• Geographic Area: Virginia Counties of Clarke, Culpeper, Rappahannock and Warren.
• Occupational Listings: Includes a comprehensive list of job titles, their corresponding codes, and the minimum hourly wage rate.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, though specific details are not provided in this excerpt.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining their applicability and requirements.
• Conformance Process: Details the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

This document is crucial for bidders as it establishes the minimum labor costs that must be factored into their proposals for any contract that falls under the Service Contract Act and is performed in the specified Virginia counties. Failure to comply with these wage and benefit requirements can lead to contract violations.

Form / Attachment / Pricing Sheet

This document outlines the labor costs associated with pruning and removing at-risk trees at George Washington Birthplace National Monument and Thomas Stone National Historic Site. It details costs for a base bid and two optional bids, along with travel expenses.

• Base Bid: Includes labor costs for pruning trees in various visitor center, historic, and grounds areas, as well as tree removal and vegetation clearing.
• GEWA-Option Bid 1: Covers pruning of a larger quantity of trees and removal of larger diameter trees in specific trail and field areas.
• THST-Option Bid 2: Includes labor costs for pruning and tree removal in cemetery, maintenance, and road areas, as well as stump grinding.
• Travel Costs: A separate cost category for travel is included.
• Period of Performance: 45 Days.

This document is crucial for bidders to understand the specific tasks, quantities, and associated labor costs for the tree removal and pruning services. It allows vendors to prepare detailed cost proposals for the base bid and any selected option bids.