Psychiatrist Services

Amendment / Modification

• This amendment provides answers to questions submitted by potential offerors regarding the solicitation.

• The document contains "Questions & Answers" relevant to the solicitation.

• The proposal due date will remain the same. Services are needed as soon as possible after May 1st.

• Telehealth vs. On-site Services: While there is a need for on-site services for children and adults with severe mental illness, the Government will consider quotes that include services provided solely via telehealth.

• Proposal Due Date: The proposal due date will not be extended.

Solicitation / RFP / RFQ

This document is a solicitation for psychiatrist services for the Four Corners Regional Health Center in Tees Nos Pos, AZ. The acquisition is set aside as a 100% Indian-owned Small Business Economic Enterprise (ISBEE).

• Psychiatrist services for the Four Corners Regional Health Center.

• The solicitation number is 75H71026Q00139.

• The North American Industry Classification Standard (NAICS) code is 621112.

• The size standard is $13.5 million.

• Quotes are due via email to Misty.Billy@ihs.gov no later than May 1, 2026, at 10:00 AM Mountain Time (MT).

• This acquisition is a 100% Indian-owned Small Business Economic Enterprise (ISBEE) set-aside.

• Standard Form 1449 is used for this solicitation.

• Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-3, and 52.212-5 are incorporated by reference and attached.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Non-Personal Services for a General and Child & Adolescent Psychiatrist to support the mission of the Indian Health Service (IHS), specifically within the Navajo Area Indian Health Service (NAIHS).

• Provide outpatient general and child & adolescent psychiatry services.

• Duties include psychiatric assessments, prescribing psychotropic medications, providing psychiatric treatment, and offering consultation/education to clinical staff.

• Services are to be performed at the Four Corners Regional Health Center (FCRHC) in Red Mesa, Arizona, in person and/or virtually via Webex.

• No weekend, holiday, overtime, or on-call responsibilities are required, but the contractor must be reachable by phone on weekdays for urgent patient issues.

• Services must be performed in accordance with competency standards in the Shiprock Service Unit Medical Staff Bylaws.

• Adherence to the highest standards of professional ethics, confidentiality, and patient rights is required.

• All patient contacts must be recorded in the FCRHC Electronic Health Record (EHR) using a Mental Health template.

• Contractor performance will be evaluated based on competency, compliance, patient outcomes, professionalism, credentialing, documentation, and service quality, as detailed in the Performance-Based Matrix.

• A quality assurance committee at FCRHC will monitor the provision of psychiatric care.

• Period of Performance: Part-time from May 1, 2026, through April 30, 2027.

• Place of Performance: Four Corners Regional Health Center (FCRHC), Red Mesa, Arizona.

• Work Schedule: At least four days a month, with clinic hours from 8:00 AM to 4:30 PM (Monday-Friday, except Wednesdays 12:30 PM - 4:30 PM). Additional hours may be approved for mandatory training or urgent services.

• Contractor must possess a Doctor of Medicine or Doctor of Osteopathy degree and be board-certified by the American Board of Psychiatry and Neurology in General and Child & Adolescent psychiatry.

• Experience providing telepsychiatry services is required.

• Must hold a permanent, full, and unrestricted medical license in a U.S. state and possess a federal DEA number.

• Must maintain U.S. citizenship.

• Required immunizations include Rubella, Mumps, Measles, Hepatitis B (or declination), chickenpox, Tetanus Diphtheria, TB test, and current flu vaccination.

• Must read, understand, speak, and write English and demonstrate cultural awareness.

• Basic IT skills are required.

• Mandatory orientations and training must be attended.

• Background checks (Level I and Level II) are required.

• Contractor must be credentialed and have clinical privileges granted by the Shiprock Service Unit Credentials Committee.

• Specific documentation for credentialing is required, including licenses, certifications, and malpractice insurance.

• Contractor must abide by all government regulations, policies, and procedures, including HIPAA and IT security policies.

• Government-furnished items include PPE (except uniforms/lab coats), facility-specific ID badges, and access to the FCRHC EHR via VPN for telepsychiatry. Government vehicles may be provided if required.

• Contractor-furnished items include uniforms, lab coats, and personal medical instruments. For telepsychiatry, the contractor provides the remote workstation, computer, and internet.

Form / Attachment / Pricing Sheet

This document is the Indian Health Service (IHS) Buy Indian Act Indian Economic Enterprise (IEE) Representation Form. It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Requirements: The enterprise must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period. Failure to meet these requirements necessitates immediate written notification to the Contracting Officer.
• Representation: Offerors must indicate whether they do or do not meet the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act.
• Required Information: The form requires the Offeror to provide:
  • Name of Federally Recognized Tribal Entity (if applicable)
  • Name of the 51% owner of IEE Firm
  • Business Name
  • DUNS Number
  • Certifying Signature
  • Print Name

This form is critical for bidders responding to opportunities that are set aside or sole-sourced under the Buy Indian Act. Bidders must accurately complete this self-certification to demonstrate their eligibility. The form also warns that false or misleading information is a violation of law and subject to penalties. Offerors may be required to provide documentation of eligibility, and successful offerors must be registered with the System of Award Management (SAM).

Form / Attachment / Pricing Sheet

This document is Appendix B: Business Associate Agreement, which is attached to and fully incorporated into the main contract. It outlines the terms and conditions under which a "Business Associate" must handle Protected Health Information (PHI) when performing services for the Indian Health Service (IHS), the "Covered Entity."

• Definitions: Defines terms such as "Business Associate," "Covered Entity," "HIPAA Rules," and "Master Patient Index (MPI)."
• Obligations of Business Associate: Details requirements for compliance with HIPAA Rules, safeguarding PHI (including electronic PHI), reporting unauthorized uses/disclosures and breaches, individual access to PHI, accounting of disclosures, and amendment of PHI.
• Permitted Uses and Disclosures: Specifies how the Business Associate may use or disclose PHI, generally limited to performing contract functions, with individual authorization, or for treatment, payment, or healthcare operations.
• Obligations of Covered Entity: Outlines information the IHS must provide to the Business Associate, such as its Notice of Privacy Practices and any limitations or restrictions.
• Termination: Defines the term of the agreement and conditions for termination, including obligations upon termination (e.g., returning or destroying PHI).
• Indemnification: Addresses liability and reimbursement for costs related to HIPAA Rule non-compliance.
• Miscellaneous: Includes clauses on incorporation, notices, regulatory references, amendment, interpretation, successors and assigns, and severability.

Vendors who will handle Protected Health Information (PHI) as part of this contract must understand and agree to the terms of this Business Associate Agreement. It outlines critical responsibilities and liabilities related to HIPAA compliance, data security, and breach notification. Failure to comply can result in penalties and termination.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for psychiatrist services, issued as a Request for Quotation (RFQ) under NAICS code 621112. The acquisition is a 100% Indian-owned Small Business Economic Enterprise (ISBEE) set-aside. A separate written solicitation will not be issued.

• The primary service required is Psychiatry Services.

• A Performance Work Statement (PWS) is provided as Attachment A, detailing the government's requirements.

• Offerors must demonstrate their technical capability to meet or exceed the PWS requirements.

• Key personnel qualifications must be demonstrated, including resumes, certifications, and licensure.

• The period of performance is one year from the date of award.

• The estimated size standard for this acquisition is $13.5 million.

• Quotes are due by May 1, 2026, at 10:00 AM MDT, submitted via email to Misty.Billy@ihs.gov.

• The solicitation is structured into three volumes for submission:

  • Volume 1: Administrative Documents (SF-1449, SF30 amendments, Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form, representations and certifications).
  • Volume 2: Technical Capability (detailed approach and key personnel qualifications).
  • Volume 3: Price (detailed pricing, hourly rate breakdown, and discount terms).

• Quotes failing to address all volumes will be marked "Non-Responsive".

• Evaluation will be based on Technical Capability and Approach, Capability to meet the Period of Performance, and Price.

• This acquisition is a 100% Indian-owned Small Business Economic Enterprise (ISBEE) set-aside.

• The full text of provisions and clauses may be accessed electronically at www.acquisition.gov and www.acquisition.gov/hhsar.

• Contact Misty Billy, Contract Specialist, for additional information or questions.