Psychological Health Program (PHP) FY26

Sources Sought / Market Research

This document is a Sources Sought notice for informational purposes only, not a Request for Proposal (RFP). The U.S. Army Health Care Activity (HRCO) is conducting market research to identify potential sources capable of providing comprehensive psychological health support services to approximately 200,000 U.S. Army Reserve Command (USARC) service members throughout the Continental United States (CONUS). The services aim to promote mental fitness and personal wellness, supporting operational readiness through behavioral health treatment, consultation, critical incident response, and clinical case management.

• Comprehensive psychological health support services.

• Services must align with The Joint Commission (TJC) standards, American Nurses' Associations standards for traveling nurses, Occupational Safety and Health Administration standards, and other applicable Federal, State, and local regulations.

• Services are considered a mission-essential function.

• The potential contract type is anticipated to be a Firm Fixed Price contract.

• The estimated period of performance includes a base period and 4 option years, commencing on August 29, 2026.

• Interested parties must submit a capabilities statement (max 15 pages, Arial 10 pitch or larger).

• Responses are due by 2:00 PM CDT on December 4, 2025.

• Submissions must be emailed to Alexis V. Medrano (alexis.v.medrano.civ@health.mil) and copied to Catherine-Tehila Johnson (catherine-tehila.o.johnson.civ@health.mil) in Microsoft Word or PDF format.

• No phone calls will be accepted.

• All questions must be submitted to the contract specialist and contracting officer.

• The applicable NAICS code is 621112 with a Small Business Size Standard of $12M.

• A potential set-aside will be determined based on responses to this notice.

• For small business set-asides, the prime contractor must perform at least 50% of the work.

Respondents must provide:

1. Organization details (name, address, contact info, size, ownership type, business size status - e.g., SDVOSB, VOSB, HUBZone, WOSB, Large Business).
2. Tailored capability statements detailing organizational and staff capability, including any subcontracting or teaming arrangements.
3. Information on the company's ability to: a. Provide services consistent with the scope and scale described. b. Secure and apply corporate financial, human capital, and technical resources. c. Implement a project management plan (compliance, cost containment, performance tracking, hiring, risk mitigation). d. Provide services under a performance-based acquisition contract.
4. Specific details on past performance in similar requirements, task management, subcontractor management, technical skills, and ability to meet the 50% prime performance requirement for small business set-asides.
5. Company profile including small/large business status, employee count, revenue history, office locations, EIN, and Cage Code.

• Attachment 1: Market Research Questionnaire

• Attachment 2: Experience Reporting Form

• Attachment 3: Questions and Answers

• Capabilities Statement (template provided)

• This is not a solicitation. Responses are voluntary and do not obligate the government to award a contract.

• No funds are available to pay for response preparation.

• Do not submit a narrative, proposal, brochures, or any additional information beyond the requested capabilities statement and attachments.

Form / Attachment / Pricing Sheet

This document is a Market Research Questionnaire designed to gather information from potential vendors regarding their capabilities and interest in providing Psychological Health Program services. It is crucial to note the disclaimer: DO NOT SUBMIT A NARRATIVE, PROPOSAL, BROCHURES, OR ANY ADDITIONAL INFORMATION. The goal is to understand common business practices, assess the feasibility of the requirement, and identify potential challenges.

The questionnaire asks specific questions related to:

• NAICS Code & Qualification: Vendor's qualification under NAICS code 621112 (Psychological Health Program services) with a small business size standard of $12 Million.
• Experience: Recent and relevant corporate experience in similar medical facilities for Psychological Health Program services (24 months of the previous 36 months), with instructions to complete an attached experience reporting form if applicable.
• Challenges: Anticipated challenges in performing the services or working with subcontractors.
• Recruitment & Retention: Innovative approaches for recruiting and retaining contract personnel.
• Teaming Arrangements: Preferred proposal structure (sole contractor, prime with subs, joint venture) and details on potential team members.
• Past Performance: Examples of similar projects where the vendor was the prime contractor or subcontractor, including scope, location, client, and size.
• Pricing Structure: Preferred pricing models and consideration of incentives.
• Proposal Preparation: Anticipated challenges or barriers in preparing a price proposal.
• Timeframe: Acceptable timeframe for submitting a proposal after receiving the Request for Information.
• SAM.gov Registration: Current active registration in SAM.gov and services provided.
• General Comments: Any additional comments on the described requirements.

This questionnaire is essential for potential bidders to assess their suitability for the opportunity and to provide critical feedback to the government. Responding accurately to these questions will help the government refine the requirement and understand the market's capacity. Bidders should pay close attention to the specific experience, teaming, and challenge-related questions to gauge their alignment with the potential procurement.

Questions & Answers / Clarifications

This document provides a template for offerors to submit questions regarding the Sources Sought for Psychological Health Program FY26 Services. It also serves as a record for the Government's responses to these questions.

• Offerors are requested to submit all questions in writing by 04 DEC 2025.
• Questions should be directed to the Contracting Officer and Contract Specialist.
• The Government will issue RFI Questions and Answers as necessary to clarify RFI requirements.

This document is a template for submitting questions and receiving answers. It does not directly alter solicitation requirements but facilitates clarification of the RFI. The deadline for submitting questions is December 4, 2025.

Form / Attachment / Pricing Sheet

This document is an Experience Reporting Form that bidders must use to provide examples of past projects demonstrating their company's and their teaming partner's/subcontractor's experience. The purpose is to show relevant experience with projects of a similar type and scope to the "Psychological Health Program Services" opportunity.

• Bidders must provide up to three (3) project examples each for their company and their teaming partner/subcontractor.
• These projects must have been completed within the previous 36 months, totaling 24 months of experience.
• For each project, the following information must be provided:
  • Name of Firm
  • Contract Number, Title, and Location
  • Contract Type and Pricing Arrangement
  • Type of Work/Description
  • How the contract is relevant to the immediate acquisition (specifying relevant portions if applicable)
  • Role (Prime, Joint Venture, Subcontractor)
  • Contract or Subcontract (Award) Amount
  • Dates of Contract (Began and Completed)
  • Whether terminated or assessed liquidated damages, with explanation if "yes".

This form is critical for demonstrating the bidder's and their team's qualifications and relevant past performance. Failure to complete this form accurately and thoroughly may impact the evaluation of the proposal. Bidders must carefully select projects that align with the scope and type of services required for the Psychological Health Program Services opportunity.