Pump Power Relocation NRM 654-26-020 NCAIS 238210

Sources Sought Notice

This is a Sources Sought Notice for Project 654-26-020, "Bldg 12 Pump Power Relocation" at the VA Sierra Nevada Health Care System in Reno, NV. The Department of Veterans Affairs (VA) is gathering information for planning purposes and is not currently seeking proposals. This notice does not commit the government to a future solicitation or contract.

The project aims to relocate and add additional power legs to the water pumps in Building 12's basement. The current system lacks an emergency power source, which is critical for uninterrupted operation during power outages. The contractor will be responsible for assessing the work area, identifying hazards, and determining the most feasible installation plan for a new emergency/normal power system. This system must comply with VA Technical Information Library, VHA Electrical Design Manual, and current safety codes.

• Relocation and addition of power legs to water pumps.
• Installation of a new emergency/normal power system.
• Compliance with VA electrical design standards and safety codes.
• Thorough review of work area and existing equipment.

Interested and capable firms are requested to submit a Capability Statement (max 5 pages) via email to edwin.rivera@va.gov and jose.hernandez1@va.gov by May 5, 2026, 12:00 PM Pacific Time.

This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The relevant NAICS code is 238210 (Electrical Contractors and Other Wiring Installation Contractors), with a small business size standard of $19.0 Million. Firms claiming SDVOSB or VOSB status must be certified in the SBA VetCert database.

• Company Profile (Name, Address, UEI, POC)

• Socioeconomic Status (Business size, SDVOSB/VOSB certification if applicable)

• Relevant Experience (2-3 recent projects of similar size/scope, focusing on emergency power systems, motor control centers, and manual transfer switches in healthcare/industrial settings).

• A solicitation document does not currently exist.

• No payment will be made for information or administrative costs incurred in response to this notice.

• The attached document "SOW Bldg 12 Power Relocation V2" provides further details.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the project for relocating power sources for water pumps in Building 12 at the Reno, NV Veteran’s Affairs (VA) medical center. The primary goal is to install emergency power and relocate normal power to the Motor Control Center (MCC), including a manual transfer switch (MTS), to ensure compliance with VA guidelines and improve patient safety.

The contractor shall undertake the following activities:

• Initial Review: Conduct a thorough review of the facility's current power system deficiencies in the basement pump areas, identify potential pathways and hazards, and determine the most feasible installation approach.

• Provide Drawings and Plans: Update panel schedules, provide red lines, and assist in updating one-line diagrams, ensuring all deliverables meet current VA Technical Information Library (TIL) standards.

• Communication: Engage with the VA to explain the construction process, provide feedback on potential concerns, and ensure awareness and agreement.

• Schedule of Values (SOV): Provide an SOV within 14 days of the Notice to Proceed (NTP).

• Installation: Relocate and add additional power legs to the water pumps in the BLDG 12 basement, ensuring the new system is compliant with VA TIL, VHA Electrical Design Manual, and current safety codes.

• Schedule: Provide a schedule document with required materials, labor, and construction milestones within the first two weeks of the project start. Standard work hours are Monday-Friday, 0700-1700. Work on federal holidays is not permitted. Weekend/night work is allowed if it incurs no additional cost to the government.

• Projected Completion: Complete the project within 180 calendar days after NTP.

• Quality Management: Conduct thorough quality checks before and after project turnover. Provide training on equipment via in-person sessions and an included user manual.

• Safety: Implement necessary safety protocols, including Lock Out Tag Out procedures, to ensure zero workplace accidents.

• Duration: 180 calendar days after Notice to Proceed (NTP).

• Location: Building 12, Reno, NV Veteran’s Affairs (VA) medical center.

• All essential electrical systems, including domestic water pumps, equipment, control systems, and receptacles, must be supplied with additional electrical standby systems.

• The contractor must provide advanced notice to the COR before any facility outages.

• Any amendments or additions to the SOW must be documented in writing and signed by authorized representatives.