Purchase of 6 MFDs and supplies for Diego Garcia

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) number SP7000-26-Q-1010. The Defense Logistics Agency (DLA) seeks to purchase six (6) One-Net Multifunctional Devices (MFDs), toner, and supplies for Diego Garcia (via Japan). The North American Industrial Classification System (NAICS) code is 334118. This acquisition is unrestricted.

• Six (6) Color MFDs with inline finishers (CLIN 0001)

• Thirty (30) High Yield Black Toners for CLIN 0001 model (CLIN 0002)

• Twenty (20) High Yield Cyan Toners for CLIN 0001 model (CLIN 0003)

• Twenty (20) High Yield Magenta Toners for CLIN 0001 model (CLIN 0004)

• Twenty (20) High Yield Yellow Toners for CLIN 0001 model (CLIN 0005)

• Ten (10) Mono Drum Units for CLIN 0001 model (CLIN 0006)

• Four (4) Color Drum Units for CLIN 0001 model (CLIN 0007)

• Fifty-five (55) Waste Toner Bottles for CLIN 0001 model (CLIN 0008)

• Ten (10) Staple Cartridges for CLIN 0001 model (CLIN 0009)

• Four (4) Transfer Module & Fuser Kits for CLIN 0001 model (CLIN 0010)

• Per unit CLIN pricing must include all costs (printer, Smartcard Readers, packaging, shipping, 1-year warranty, etc.).

• Statement of Work (SOW) and Salient Characteristics are attached for further information.

• Award will be issued on Standard Form (SF) 1449.

• Invoicing will be via Wide Area Workflow (WAWF).

• Quotations must include: Company name, address, telephone number, e-mail address, FAX number, Solicitation number, Contractor DUNS Number and CAGE Code, Unit Price and extended price for CLIN, and Technical information.

• Signed acknowledgements of amendments (if any).

• Contractors are required to include a copy of FAR provision 52.212-3 and DFAR 252.212-7000 or indicate completion online.

• Technical information will be evaluated on a pass/fail basis for acceptability. Only technically acceptable quotes will be evaluated for price.

• Evaluation Factors for Award: Price, Technical, and Past Performance.

• The Lowest Price Technically Acceptable (LPTA) source selection process will be utilized.

• Quotes must be received by 23 January 2025 at 01:00 PM Eastern.

• All questions and inquiries should be addressed via email to emily.myers@dla.mil.

• This acquisition is unrestricted.

• This notice incorporates clauses and provisions in effect through Federal Acquisition Circular (FAC) 2025-06.

• Defense Priorities and Allocations Systems (DPAS) are not applicable.

Form / Attachment / Pricing Sheet

This document outlines the salient characteristics and product requirements for devices and consumables related to an opportunity. It details the specifications for printers and associated consumables, intended for delivery to various U.S. Navy locations in the Far East.

Devices:

• 6 Color Multi-function Laser Printers (Print, Scan, Fax)
• Ethernet capability
• 110V, 60Hz (US Spec)
• Trade Agreement Act (TAA) compliant, manufactured new
• CAC enabled
• Print speed: 55 pages per minute or greater (color)
• Duplex printing
• 130-sheet high capacity ADF
• Four paper trays per device (520-sheet input trays)
• Support for custom sizes up to 8.5 x 14 and 11 x 17
• Paper types: recycled, cardstock, labels, plain paper (8.5 x 11)
• Inline Finisher with Stapler
• Print/Copy/Scan to Email and/or Network

Consumables:

• High Yield Color Toners (Black: 30 x 45K, Cyan/Magenta/Yellow: 20 x 22K each)
• Color Drum Units (4 x 3-pack C/M/Y, 165K)
• Black Drum Units (10 x 165K)
• Waste Toner Bottles (55 x 35K)
• Staple Cartridges (10 x 15K - 3 pack)
• Transfer Module/Fuser Kits (4 x 480K)

Delivery & Shipping:

• Devices and consumables delivered to CFA Yokosuka, Japan NAVFAC Warehouse.
• NAVFAC Far East will ship items to PWD Diego Garcia.
• Vendor direct shipping to Yokosuka, Japan address provided.
• Courier delivery to NAVFAC Far East Warehouse, CFA Yokosuka requested.

Other Requirements:

• 1-year warranty for delivered items.
• Networking: Navy One-Net.
• Electrical: 110V / 60Hz.

This document specifies the exact technical requirements for the printers and consumables that must be provided. Bidders must ensure their proposed products meet all listed specifications, including print speed, paper handling, finishing capabilities, toner yields, and compliance with TAA and Navy One-Net. It also details the delivery locations and preferred shipping methods, which are critical for logistical planning and proposal costing.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Defense Logistics Agency (DLA) requires the purchase and supply of six (6) One-Net Multifunctional Devices (MFDs) and associated supplies for delivery to Diego Garcia (via Japan).

• Device Requirements: Six (6) new, Trade Agreement Act (TAA) compliant MFDs are required. Key specifications include:

  • Support for Windows 10+ and macOS 11+.
  • Up-to-date software/firmware with driver support.
  • Operation on 110VAC +/- 10% 60Hz.
  • Floor standing with wheels.
  • Minimum print rate of 55 Pages Per Minute.
  • Multiple paper trays supporting up to 11" x 17" paper.
  • Basic inline finishing (stacking, collating, stapling).
  • Minimum 1 GB memory.
  • No USB or removable USB storage.
  • Must be capable of CAC authentication for scanning, printing, and copying, including digitally signing and encrypting emails.

• Required Supplies: Includes high-yield toners (black, cyan, magenta, yellow), drum units, waste toner bottles, staple cartridges, and transfer module & fuser kits.

• Delivery: Devices and supplies to be shipped to Kazutaka Takahara, US Navy NAVFAC CIO3 in Yokosuka, Japan.

• Manufacturer's Warranty: Minimum one (1) year OCONUS warranty required for each MFD.

• Reporting: Contractor must provide a Delivery Report detailing devices, serial numbers, and locations.

• Devices must meet all specified technical and configuration requirements.

• Devices must be capable of operating on networks supporting IPv4 and IPv6.

• Devices must be configurable to comply with DISA Security Technical Implementation Guide (STIG) for Multifunction Devices and Network Printers.

• Devices must support SNMP version 3 (v3) only.

• Hard drives must remain with the Government upon device removal.

• Contractor must monitor and remediate vulnerabilities according to specified timelines (e.g., 7 days for critical, 21 days for high).

• Devices must be International Organization for Standardization (ISO)/International Electrotechnical Commission (IEC) 15408 (Common Criteria) certified and listed on the NIAP CCEVS Product Compliant List.

• Devices must be capable of obtaining accreditation through the Risk Management Framework (RMF) for DOD Information Technology (IT).

• Devices must comply with DODI 8520.03 and NIST FIPS 201 (PIV) standards for SMARTCARD Public Key Infrastructure (PKI) Solution.

• Delivery to Diego Garcia (via Japan).

• Testing will occur at DLA Information Operations in New Cumberland, PA, with an estimated 20 business days per device.

• OCONUS Navy Enterprise Network (ONE-Net) testing for Diego Garcia installation requires an additional 130 days for accreditation.

• Contractors must provide OEM specification sheets, proposed configuration details, and Letters of Supply from the manufacturer with their proposals.

• Compliance with NIST Special Publication 800-161 for Supply Chain Risk Management is required.

• Compliance with Federal, DoD, and local rules for Government installation access.

• Compliance with Section 508 accessibility requirements, including submission of a VPAT®.

• Devices must be tested for compliance with Network Security requirements after award.

Form / Attachment / Pricing Sheet

This document, "Delivery Schedule.xlsx", provides a detailed breakdown of items and associated CLINs for an opportunity. It is intended to be used for consolidating orders and requires specific copy-paste procedures for data entry. Bidders should note that CLIN fields are not automatically populated.

• Devices and Services: Includes Color Multi-function Devices with inline finishers (TAA compliant, A3 size) and High Yield Color Toner (45K, 22K for Cyan, Magenta, Yellow), Mono Drum Units (165K), Waste Toner Bottles (35K), Staple Cartridges (15K - 3 pack), and Transfer Module & Fuser Kits (480K).
• CLINs: Each item is assigned a specific CLIN number (e.g., 0001 for the device, 0002 for black toner, etc.).
• Delivery/Customer POC Information: Includes contact details for the delivery point of contact, located at NAVFACFE Warehouse Bldg 4328 1F 1 Honcho, Yokosuka-Shi Kanagawa-Ken, JAPAN.
• Network and Training: Specifies "One-Net" for network capability and "N/A" for training preference.

This document is crucial for understanding the specific equipment and consumables being procured, along with their associated contract line item numbers (CLINs). Bidders must use this information to accurately price their proposals and ensure they are meeting the specified requirements for devices and supplies. The detailed delivery address and POC information are also vital for logistical planning and communication.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure six (6) One-Net Multifunctional Devices (MFDs), toner, and supplies for Diego Garcia (via Japan). The North American Industrial Classification System (NAICS) code is 334118. This acquisition is unrestricted.

• Six (6) One-Net Multifunctional Devices (MFDs) with inline finishers.

• Toner and supplies for the MFDs.

• Statement of Work (SOW) and Salient Characteristics are attached for detailed requirements.

• Award will be issued on Standard Form (SF) 1449.

• Invoicing will be accomplished via Wide Area Workflow (WAWF).

• Per unit CLIN pricing must be inclusive of all costs, including printer, Smartcard Readers, packaging, shipping, and 1-year warranty.

• Quotations must include company name, address, DUNS number, CAGE code, unit and extended price for CLINs, technical information, and signed acknowledgments of amendments (if any).

• Offerors must include or indicate completion of FAR provision 52.212-3 and DFAR 252.212-7000 certifications.

• Technical information must clearly indicate the product meets minimum requirements and will be evaluated on a pass/fail basis.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering Price, Technical, and Past Performance.

• The Lowest Price Technically Acceptable (LPTA) source selection process will be utilized.

• Quotes must be received by January 19, 2025, at 01:00 PM Eastern.

• Questions and inquiries should be addressed via email to emily.myers@dla.mil.

• This acquisition is unrestricted.

• Defense Priorities and Allocations Systems (DPAS) are not applicable.

• The solicitation incorporates clauses and provisions effective through FAC 2025-06, DFARS Change effective 01 October 2025, and DLAD Revision 5.