Purchase of a vehicle
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Brussels is soliciting quotations for the purchase of one (1) new petrol plug-in hybrid vehicle. This acquisition will be conducted using Simplified Acquisition Procedures under a Firm Fixed Price Purchase Order. The award will be made to the Lowest Price Technically Acceptable offeror. Quotations are due by April 15, 2026, at 14:00 CET.
Scope of Work
The requirement is for one (1) new, fully assembled petrol plug-in hybrid vehicle, ready for operational use, including manufacturer documentation, warranty, and user manuals. The vehicle must comply with all applicable local regulations (registration, safety, environmental) at no additional cost. Key technical specifications include: front-wheel or all-wheel drive, minimum 200 HP, automatic transmission, 5-passenger seating, 4 doors, dimensions between 4700-4900 mm length and max 1800 mm height, driver assist technology, braking assist, climate control with A/C, modern safety features, 360-degree camera, leather interior, privacy glass, European GPS navigation, petrol fuel, and a minimum 3-year warranty. The MAZDA CX-60 is cited as meeting minimum specifications, but equivalent vehicles may be offered.
Contract Details
- Contract Type: Firm Fixed Price Purchase Order
- Currency: Euro
- Period of Performance: Delivery within 210 days after receipt of the Purchase Order
- Value Added Tax (VAT): 21% VAT is applicable and must be included in line item rates; the embassy will assist with VAT exemption forms for refund.
Submission & Evaluation
- Submission Deadline: April 15, 2026, by 14:00 hours Central European Time (CET).
- Submission Method: Electronic proposals via email to Brusselsbids@state.gov. The subject line must be "Proposal 19BE2026Q0333". Email attachments must be in Adobe Acrobat (PDF) format, with a maximum size of 45 MB per email. If exceeding 45 MB, submissions must be split into separate emails. No electronic depositories (e.g., Google Drive) are accepted.
- Required Documents: Offerors must provide Relevant Past Performance, a Data sheet of specifications, and a Quote. All information required in Section 3 of the RFQ must be completed and submitted.
- Evaluation Factors: Past Performance and Experience, Data sheet of specifications, and Price.
- Award Basis: Lowest Price Technically Acceptable (LPTA). The Government may award based on initial quotations without discussions but reserves the right to hold discussions.
Eligibility & Set-Aside
- Set-Aside: Not explicitly stated. However, numerous FAR clauses related to small business concerns are incorporated by reference.
- SAM Registration: Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to proposal submission. Failure to register may deem the offeror's proposal non-responsible.
Contact Information
- Primary Contact: Sneha Marathe (BrusselsBids@state.gov)
- Secondary Contact: Michael Abrahams (BrusselsBids@state.gov)