Purchase of HI-TAK Polyurethane Gaskets & Other Sealants

Form / Attachment / Pricing Sheet

This document is a Justification and Approval (J&A) for Other Than Full and Open Competition, citing 10 U.S.C. § 3205. It explains the rationale for a sole source procurement.

• Agency: Department of Homeland Security, United States Coast Guard (USCG), Aviation Logistics Center (ALC), Long Range Surveillance (LRS) Product Line (PL).
• Action: Procurement of HI-TAK Polyurethane Gaskets & Other Sealants for the HC-130J aircraft.
• Contractor: Aviation Devices and Electronic Components, LLC (AVDEC), identified as the Original Equipment Manufacturer (OEM).
• Contract Type: Firm-Fixed Price, Indefinite-Delivery, Requirements Type Contract.
• Justification: AVDEC is the sole OEM and holds proprietary manufacturing data, specifications, and tooling. The USCG does not possess the rights to this data, and it is not economically feasible to acquire it. There are no other sources capable of manufacturing these specific items.
• Market Research: Conducted from May 2025 through February 2026, indicating no alternate supply sources. A Sources Sought Notice was posted on SAM.gov on 10/27/2025, receiving two responses, one from AVDEC.
• Solicitation: A combined synopsis/solicitation is anticipated to be posted on SAM.gov around 05/14/2026.

This document indicates that the upcoming solicitation (Solicitation number: 70Z03826QH0000032) will be a sole source procurement from AVDEC. Bidders interested in this requirement should note that competition is currently limited due to proprietary manufacturing data held by the OEM. The USCG will continue market research to assess future competition feasibility.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Terms and Conditions," outlines the contract terms and conditions applicable to the acquisition of commercial items. It is intended to be incorporated by reference into any resulting order or contract.

• Contract Clauses: Includes numerous Federal Acquisition Regulation (FAR) and agency-specific clauses (e.g., HSAR, DFARS) covering a wide range of topics such as:
  • Instructions to Offerors (52.212-1)
  • Evaluation (52.212-2), noting a sole-source basis for this acquisition with Aviation Devices and Electronics, Co. (Cage Code 1NPE1), but open to other responsible sources on a Lowest Priced, Technically Acceptable (LPTA) basis.
  • Contract Terms and Conditions (52.212-4) with addenda.
  • Shipping and delivery instructions.
  • Material inspection and receiving requirements.
  • Packing, marking, and preservation standards.
  • Quality Assurance requirements, particularly for items touching USCG aircraft.
  • Warranty requirements.
  • Payment instructions.
  • Various prohibitions and exclusions related to foreign entities, telecommunications equipment, and specific countries (e.g., China, Iran, Sudan).
  • Sustainable product requirements.
  • Bankruptcy clauses.
  • Provisions related to protests and service of process.
• Deviations and Special Instructions: Many clauses are noted with "DEVIATION," indicating modifications or specific agency adaptations. The document also highlights specific instructions for this solicitation, such as the sole-source evaluation basis and the period for acceptance of offers.

This document is critical for potential bidders as it defines the legal and contractual framework for the opportunity. It details:

• Evaluation Criteria: Specifically, the document indicates a sole-source evaluation is anticipated but will shift to LPTA if other responsible sources emerge.
• Performance Requirements: Outlines expectations for shipping, inspection, quality control, packaging, and warranty.
• Compliance Obligations: Details numerous prohibitions and certifications required, particularly concerning foreign technology and national security.
• Contractual Terms: Sets forth the standard terms that will govern any awarded contract or order, including payment and invoicing procedures.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for the Base Period and four Option Periods of a contract. Bidders are instructed to fill in the yellow boxes with their proposed unit prices. All other calculations will be automated. This sheet details the estimated quantities and item descriptions for various gaskets and tapes required.

• Base Period & Option Periods (1-4): Each sheet outlines the items, estimated quantities, unit of issue, unit price, extended amount, and lead time for a specific period of performance.
• Line Items: Includes specific part numbers, National Stock Numbers (NSNs), and descriptions for items such as "Gasket, AV-Dec Flir," "Gasket, Kit," "Sheild Gasket, Elect," "Tape, Thin HI-TAK," and others.
• Instructions: Bidders must fill in the yellow boxes for unit prices. Additional charges or discounts must be clearly stated. Questions should be directed to Angela.L.Watts@uscg.mil and D05-SMB-LRS-PROCUREMENT@uscg.mil.
• Estimated Quantities: The quantities provided are estimates only and do not entitle the contractor to equitable adjustments if actual quantities differ.

This document is crucial for bidders to prepare their price proposals. It outlines the specific parts and estimated quantities needed for each contract period, allowing vendors to calculate their total bid price. Bidders must carefully review the item descriptions, NSNs, and part numbers to ensure accurate pricing and identify any potential supply chain considerations. The instructions also guide bidders on how to handle additional charges and seek clarification.