Purchase of Main Gear Box Carts

Solicitation / RFP / RFQ

This document is a Justification for Other Than Full and Open Competition (SAP) for the U.S. Coast Guard (USCG) to procure a specialized support equipment: a main gearbox cart. This cart is essential for safely storing and transporting the main gearbox of helicopters, such as the MH-65, during long-term storage or phase-out operations. It is designed to secure the gearbox, prevent damage, and facilitate handling.

• Item: Main Gearbox Cart

• Quantity: 5 Each

• Part Number: P18617

• Nomenclature: STAND MGB BLD/TRA

• Intended Use: To safely store and transport helicopter main gearboxes, ensuring stability and protection.

• Traceability: Vendors must provide traceability to the Original Equipment Manufacturer (OEM) if they are not the OEM or an authorized distributor.

• The document references Simplified Acquisition Procedures (SAP).

• The estimated total value is "Over Micro-Purchase Threshold, but up to the SAT" (Simplified Acquisition Threshold).

• A combined synopsis/solicitation will be posted on www.sam.gov.

• All responsible sources may submit a capability statement, proposal, or quotation.

• The document outlines methods for Fair and Reasonable Price Determination, including Market Research, Comparison of Proposed Price with Previous Purchases, Current Price List, Comparison with Similar Items, Comparison to IGCE, Contracting Officer's Personal Knowledge, and Other.

• The justification is based on "ONLY ONE SOURCE REASONABLY AVAILABLE" due to the item being peculiar to one manufacturer and market research indicating similar products do not meet the agency's needs.

• The OEM is SOLAIR GROUP, INC.

• The Government does not own the rights to the technical data, specifications, or drawings, and it is determined to be uneconomical to purchase these rights or develop the data.

• Suggested Source: HC MERCHANDISERS, INC. (UEI: QQJBF62C9226)

• The document was last updated on 12/18/2025.

Solicitation / RFP / RFQ

This document contains the Terms and Conditions for Solicitation 70Z03826QE0000025. It outlines the provisions and clauses applicable to any order awarded as a result of this solicitation, superseding all other terms and conditions.

• Submission of Offers: Offers must be submitted by the exact time specified in the solicitation and include the solicitation number, offeror's information (name, address, UEI), information for evaluation factors, required representations and certifications, and a statement of agreement with all terms and conditions.

• Period for Acceptance: Offerors must hold prices firm for 60 calendar days from the receipt date, unless otherwise specified.

• Late Submissions: Late offers will generally not be considered unless received before award and acceptance would not unduly delay the acquisition. Late modifications that are more favorable to the Government may be considered.

• Evaluation: Award will be made to the lowest priced, technically acceptable offeror representing the best value to the Government. Technical acceptability is based on the ability to provide new manufactured commercial items from the Original Equipment Manufacturer (OEM) or an OEM-approved source.

• Brand Name Items: Only specific brand-name items requested will be considered for award. All items must have clear traceability to the OEM (D-2 Incorporated, CAGE Code 4EKX8) and be NEW approved parts.

• Certificate of Conformance (COC): Required IAW FAR clause 52.246-15.

• Delivery: Delivery to Elizabeth City, NC is required within 90 days after receipt of order (ARO). Early and/or partial deliveries are desired and accepted.

• Contract Type: Not specified, but award will be a contract.

• Period of Performance: Not explicitly stated, but implied by the delivery terms.

• Submission: Offers must be submitted by the specified deadline.

• Evaluation Criteria: Lowest priced, technically acceptable offeror.

• Technical Acceptability: Evaluated based on providing new manufactured commercial items from the OEM or an OEM-approved source.

• Brand Name Basis: Specific brand-name items are required.

• Not explicitly stated in the provided pages, but various small business provisions are listed.

• This document incorporates numerous FAR and HSAR clauses by reference, including those related to security prohibitions, trade agreements, and small business concerns.

• Specific items required include NSN 1730-01-HR1-9076, Part Number P18617, from OEM Solair Group, Inc. (3YWZ8), quantity 5 each.

• Deviations are noted for several clauses, including HSAR DEVIATION 25-09 and FAR DEVIATION 25-21.