Purchase Road Emulsion Oil for Yellowstone

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ) under solicitation number 140P1426Q0048. The National Park Service is procuring the supply, transport, and delivery of bulk Polymerized Asphalt Surface Sealer Chip Retention (PASS-CR) or equivalent, and Gilsonite-based Asphalt Sealer (GSB-78) or equivalent. This is a total small business set-aside.

• PASS-CR: 194,000 Gallons

• GSB-78: 4,800 Gallons

• Additional requirements include Subject Matter Expert services (Return to Plant, Overnight Hold, Demurrage).

• Specific product specifications are referenced in the Statement of Work.

• Period of Performance: 06/01/2025 to 09/30/2025

• Contract Type: Open market, firm-fixed price, purchase order.

• Estimated Value: Not explicitly stated, but the solicitation is for commercial items.

• Submission Deadline: April 20, 2026, 1300 MDT.

• Submission Method: Email to Ryan_Haselhuhn@ios.doi.gov.

• Evaluation Criteria: Comparative evaluations will be used, considering Technical and Prior Experience equally important to Price. Three examples of recent, similar projects are required.

• Questions Due: April 2, 2026.

• Set-Aside: Total small business set-aside.

• NAICS Code: 324121 – Asphalt Paving Mixture and Block Manufacturing.

• Size Standard: 500 employees.

• Offerors must have a Unique Entity Identifier (UEI) and an active registration in SAM.

• The solicitation document includes numerous FAR clauses and provisions. Offerors must review these carefully.

• Attachments include: Statement of Work (January 2026), Yellowstone National Park Map, and Price Schedule.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure the supply, transport, and delivery of bulk asphalt sealing products to Yellowstone National Park.

• Supply, transport, and delivery of 194,000 Gallons of Polymerized Asphalt Surface Sealer Chip Retention (PASS-CR) or equivalent.

• Supply, transport, and delivery of 4,800 Gallons of Gilsonite-based Asphalt Sealer (GSB-78) or equivalent.

• Deliveries will occur throughout Yellowstone National Park, with contractor anticipating delivery to sites within 0 to 30 miles of designated areas.

• Period of Performance: June 1, 2026 – September 30, 2026.

• Locations: Project sites throughout Yellowstone National Park, including Grant Village, Old Faithful, Norris Junction, Canyon Village, and West Gate.

• Product Specifications: Both PASS-CR and GSB-78 must meet specific chemical and performance characteristics, including minimum proven performance records on roadways in similar climatic conditions (altitudes over 6,000 ft, low overnight temperatures, heavy tree cover, early morning wet sweeping).

• Delivery Requirements: Deliveries shall not exceed 27-ton loads unless authorized. Total truck length not to exceed 75 feet. Compression brakes restricted near campgrounds. Bill of Lading (BOL) and Certificate of Analysis required with each delivery. Driver verified load samples may be requested.

• Delivery Capacity: Contractor must be capable of delivering 12,000 to 24,000 gallons per day for chip seal oil.

• Coordination: Exact delivery dates and times must be coordinated with the National Park Service at least one week in advance.

• Subject Matter Expert (SME): Contractor must provide an on-site SME with a minimum of 10 years of documented experience with the specified products. The SME is responsible for coordinating deliveries.

• Potential Additional Charges: Rates for Demurrage, Overnight Hold Charge, and Return to Plant Charge must be provided.

• Payment: Based on actual gallons delivered, temperature corrected. Trucking manifests required with each invoice.

Form / Attachment / Pricing Sheet

This document is a map of Yellowstone National Park. It provides an overview of the park's geography, major roads, points of interest, and facilities.

• Road network, including main routes, scenic drives, and distances.
• Locations of visitor centers, lodges, campgrounds, and other services.
• Major geological features such as geysers, hot springs, and lakes.
• Inset maps for detailed areas like Mammoth Hot Springs and Old Faithful.
• Legend explaining symbols for various facilities and trail types.
• Road status update information and a disclaimer about its use for hiking or winter planning.

This map is relevant for bidders who may need to understand the geographical context of potential work within Yellowstone National Park. It can help in visualizing access points, travel times between locations, and the general layout of the park, which might be important for logistical planning or understanding the scope of services if the opportunity involves operations within the park.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the opportunity, detailing the costs associated with various goods and services. Bidders are responsible for ensuring the accuracy of the pricing they provide.

• Period of Performance: 06/01/2026 - 09/30/2026
• PASS-CR OIL (or equivalent):
  • Delivery Location: Grant Village, Old Faithful, Norris Junction, Canyon Village, and West Gate
  • Price per Gallon Delivered: $194,000
• Rejuvenating Sealer:
  • Delivery Location: Yellowstone National Park
  • Price per Gallon Delivered: $4,800
• Additional Charges:
  • Subject Matter Expert: $10.00 per unit (QTY: 20)
  • Demurage per hour: $4.00 per unit (QTY: 20)
  • Overnight Hold Charge: $1.00 per unit (QTY: 20)
  • Return to Plant Charge: $1.00 per unit (QTY: 20)

This pricing schedule is critical for bidders to understand the cost structure for the required goods and services. It outlines specific unit prices, delivery locations, and additional charges that must be factored into proposal development. Accurate completion and submission of this pricing information are essential for evaluation.