Q201--HCR- Medical Physicist Contract for Radiology and Dental (VA-26-00023708)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO 2), is conducting market research through this Request for Information (RFI)/Sources Sought Notice for Medical Physicist Services for Radiology and Dental departments at the VISN 2 Upstate Medical Centers (Albany & Finger Lakes VA Medical Centers). This RFI is to identify qualified contractors for a potential 1-year base period with four 1-year options. Responses are due by June 25th, 2026, 12:00 PM ET.
Purpose of RFI
This is not a solicitation but a market research effort in accordance with FAR Part 10 to assess market capabilities for NAICS Code 541990 ($19.5 Million size standard) and PSC Q201 (Medical- Managed Healthcare). The Government will not pay for information submitted, and not responding does not preclude future participation in any potential solicitation.
Scope of Services
The contractor will provide all labor, material, supplies, equipment, transportation, software, and qualified personnel to support the Radiation Safety Program at Finger Lakes & Albany Health VA. Services are performed on-site at facilities in Rochester, Canandaigua, Bath, and Albany. Key responsibilities include:
- Annual QC Testing on diagnostic x-ray equipment (Radiographic, Fluoroscopic, CT, DR, MRI safety checks).
- Acceptance testing of new devices (approx. 1 per year).
- Inspection of repaired or adjusted equipment.
- Testing of replacement X-ray tubes and diagnostic monitors.
- Providing written reports of surveys and test results within 30 working days.
- Consultation for safety training and medical events involving radiation exposure.
- Reviewing Radiation Safety Policies and Procedures for compliance (NHPP, JCAHO).
- Performing shielding design calculations and surveys for new/relocated x-ray systems (NCRP Report No 147, 145 for dental).
- Assisting in the development of a comprehensive technical quality assurance program.
Personnel Qualifications
Medical Physicists must possess:
- A Master's Degree in Medical Physics, Health Physics, or a related field.
- Current Board Certification in Diagnostic Radiological Physics by the American Board of Radiology and/or American Board of Medical Physics.
- Experience in CT Optimization and calibration/testing of diagnostic x-ray equipment.
- Adherence to VHA Handbook 1105.04 and 29 CFR 1910.1096.
Submission Requirements
Interested parties must submit the following information:
- Company Name, Address, Contact Person (Name, Phone, Email), SAM UEI, and Website.
- Business type (e.g., 8(a), Small Business, SDVOSB – must be VetCert certified, etc.).
- Proof of at least one year of experience providing medical physicist services with a local VA medical center, or equivalent relevant experience, including contract details if applicable.
- Confirmation of previous offers for VA medical physicist service contracts.
- Indication of any joint venture participation.
Key Dates & Contact
- Responses Due: June 25th, 2026, 12:00 PM ET
- Submit To: Meaghan Gallagher, Contracting Specialist, via email at Meaghan.Gallagher@va.gov. No telephone or faxed responses will be accepted.
Important Notes
This RFI is for information and planning purposes only and does not guarantee a future solicitation. All costs incurred in responding are the responsibility of the respondent.