Q201--NEW Savannah CBOC Services

Amendment / Modification

This amendment to Solicitation 36C24925R0057 makes the following changes:

• Answers Vendor Questions: Provides responses to additional vendor questions that may impact proposals. No further questions will be accepted.

• Attachment Updates: Adds 'Attachment D.20 Davis-Bacon Act WD TN20260162' and replaces 'Attachment D.9' with 'Attachment D.9 - SCA WD 2015-4649 Rev 31 Dated 12.3.2025'.

• Period of Performance Update: The period of performance in the price schedule has been updated.

• Proposal Due Date Extension: The deadline for proposal submission is extended.

• Attachments: D.9 and D.20 are updated or added.

• Price Schedule: The period of performance for all CLINs (Base through Option 9) has been revised.

• Proposal Due Date: Extended to January 23, 2026, at 10:00 AM Central Time.

• Submission Method: Proposals and Past Performance Surveys must be emailed to olivia.cloutier@va.gov.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor's Wage Determination for the state of Tennessee, specifically for counties including Benton, Carroll, Decatur, Dyer, Hardeman, Hardin, Haywood, Henderson, Henry, Lake, Lauderdale, McNairy, Obion, and Weakley. It outlines the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act.

• Lists numerous occupations with corresponding minimum hourly wage rates.
• Specifies required fringe benefits, including Health & Welfare rates.
• Includes notes on Executive Orders (EO) 13706 and 13658 regarding paid sick leave and minimum wage adjustments.
• Details vacation and holiday policies applicable to covered contracts.
• Outlines the process for requesting additional classifications and wage rates (conformance process).

This document is crucial for bidders to understand the labor costs associated with performing services under a Service Contract Act-covered contract in the specified area of Tennessee. It dictates the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages meet or exceed these minimums.

Form / Attachment / Pricing Sheet

This document is a Davis-Bacon Act Wage Determination (TN20260162) for Building Construction Projects in Hardin and Haywood Counties, Tennessee. It specifies the prevailing wage rates and fringe benefits for various construction crafts.

• General Decision Number: TN20260162
• Superseded General Decision Number: TN20250162
• State: Tennessee
• Construction Type: Building (excluding single-family homes or apartments up to and including 4 stories)
• Counties: Hardin and Haywood
• Effective Date: 01/02/2026
• Listed Crafts and Rates: Includes rates for Electrician, Power Equipment Operator (Crane, Backhoe/Trackhoe/Excavator, Bulldozer), Sheet Metal Worker, Carpenter, Cement Mason/Concrete Finisher, Glazier, Ironworker (Structural), Laborer (Common/General, Mason Tender), Painter, and Plumber.
• Executive Order Notes: Includes information on Executive Order (EO) 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing Minimum Wage for Federal Contractors).
• Wage Determination Appeals Process: Outlines the process for appealing wage determinations.

This document is crucial for bidders to understand the minimum wage requirements for laborers and mechanics employed on federal construction projects in the specified counties and construction type. Bidders must ensure their proposals account for these prevailing wage rates to comply with federal labor laws.

Amendment / Modification

This amendment modifies solicitation 36C24925R0057.

• Correction to Attachment D.19 Past Performance Survey (PPS): The email address for submitting the PPS has been corrected.

• Extension of PPS Due Date: The deadline for receiving Past Performance Surveys has been extended to the solicitation close date of January 14, 2026, at 10 AM.

• Attachment D.19 Past Performance Survey (PPS)

• Vendors should ensure all Past Performance Surveys are sent to livia.cloutier@va.gov.

• The due date for PPS receipt is now January 14, 2026, at 10 AM.

Form / Attachment / Pricing Sheet

This document is a Past Performance Survey form intended for evaluators to provide feedback on an offeror's past performance. Bidders should ensure their evaluators complete and submit this form directly to the government.

• Evaluator Information: Requires details about the evaluator, their role, and contact information.
• Offeror Information: Fields for the Name of Offeror Evaluated and Contract Number.
• Performance Ratings: A standardized rating scale (Outstanding, Above Average, Satisfactory, Marginal, Unacceptable) for various aspects of performance, including compliance with requirements, timeliness, management effectiveness, quality control, flexibility, reliability, responsiveness, and notification of issues.
• Specific Questions: Questions regarding the type and length of services provided, and whether cure notices, show cause letters, or terminations were issued.
• Award Likelihood: A question asking if the evaluator would award another contract to the contractor.
• Customer Satisfaction: Assesses overall customer satisfaction with the service provided.
• Invoice Accuracy & Professionalism: Questions about accurate invoicing and the contractor's professionalism.
• Remarks Section: An open section for additional comments.

Bidders must provide this form to their past performance evaluators and instruct them to submit it directly to the designated government contact (Olivia Cloutier at olivia.cloutier@va.gov) by January 14, 2026, 10:00 AM CT. Failure to have evaluators submit directly may result in surveys not being accepted. This survey is critical for the government's evaluation of the bidder's past performance.

Amendment / Modification

This amendment to Solicitation 36C24925R0057 extends the deadline for receipt of offers and provides answers to vendor questions.

Key changes include:

• Extension of Offer Receipt Date: The hour and date for receipt of offers is extended to January 14, 2026, at 10:00 AM Central Time.

• Vendor Question Responses: Answers are provided to 77 vendor questions covering various aspects of the solicitation, including staffing, facility requirements, evaluation factors, and submission instructions.

• Clarification on Past Performance Submission: Past Performance references are to be included in Volume I, Section 4 of the proposal.

• Updated Contact Information: All requests for information, including obtaining a code for Volume II, should be directed to Olivia Cloutier at olivia.cloutier@va.gov.

• Facility Inspection: For new buildouts, facility inspections can be provided upon completion of construction.

• Instructions to Offerors (FAR 52.212-1) regarding proposal preparation, contact information, and past performance submission.

• Evaluation Factors (52.212-2) regarding facility inspection timelines.

• The deadline for submitting proposals has been extended to January 14, 2026, 10:00 AM CST.

• Bidders must ensure their proposals adhere to the updated instructions for Volume I and Volume II, particularly concerning the inclusion of past performance information and the use of a proposal code.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4649, Revision No. 30) outlining the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act (SCA). It applies to contracts entered into or renewed on or after January 30, 2022, or those awarded between January 1, 2015, and January 29, 2022, that are not renewed or extended after January 30, 2022.

• Applicable Executive Orders: Details the applicability of Executive Order 14026 ($17.75/hour minimum for contracts on/after Jan 30, 2022) and Executive Order 13658 ($13.30/hour minimum for contracts awarded between Jan 1, 2015 - Jan 29, 2022, not extended after Jan 30, 2022).
• Occupational Listings: Provides a comprehensive list of job classifications (e.g., Administrative Support, Automotive Service, Health Occupations, Technical Occupations) with corresponding minimum hourly wage rates.
• Fringe Benefits: States that required fringe benefits follow the occupational listing, with specific Health & Welfare rates provided ($5.55/hour or $5.09/hour under EO 13706).
• Additional Benefits: Outlines requirements for paid vacation (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Special Differentials: Notes applicable hazardous pay differentials (8% for high hazard, 4% for low hazard) and uniform allowance requirements.
• Conformance Process: Explains the process for requesting additional classifications and wage rates not listed in the determination.

This document is crucial for bidders as it establishes the minimum labor costs that must be factored into their proposals for any contract subject to the Service Contract Act. Understanding these wage and benefit requirements is essential for accurate cost estimation and ensuring compliance with federal regulations.

Amendment / Modification

This amendment modifies solicitation 36C24925R0057.

1. Attachment D.9 (Wage Determination): Updated to the current Wage Determination (WD 2015-4649 Rev 30, dated 7.8.2025).
2. Attachment D.6 (Deliverables-Reports Table): Updated to require copies of all staff certifications and licenses to be submitted upon award, rather than with the proposal submission.

• Attachment D.9

• Attachment D.6

• The due date for questions remains unchanged. A subsequent amendment will be released to address all questions received.

• The submission requirement for staff certifications and licenses has shifted from proposal submission to post-award.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT D.6 - Deliverables - Reports Table.pdf," serves as a guide for the Contractor's convenience, outlining specific deliverables and reports required throughout the contract. It details what needs to be submitted, when, and to whom, for various stages of the contract, including proposal submission and upon award.

• Deliverables Table: Lists specific items such as past performance references, facility information, management plans, continuity of care plans, staff names, subcontracting plans, VOSB/SDVOSB verification, pricing schedules, and certifications.
• Submission Timing: Specifies whether items are due "With proposal," "Upon award," "Upon incident," or at other defined times.
• Recipient: Indicates the submission point, typically "CO/CS" (Contracting Officer/Contract Specialist) or specific personnel/offices like COR (Contracting Officer's Representative).
• Compliance Reference: Cross-references deliverables to specific Technical Evaluation Factors, PWS sections, or FAR clauses.

This attachment is crucial for bidders as it clearly defines the expected documentation and reporting requirements. It directly impacts proposal preparation by outlining necessary information to be submitted with the offer, and it clarifies ongoing contractual obligations regarding reporting and documentation throughout the contract period. Bidders must ensure their proposals address all listed requirements and that their operational plans account for these deliverables.

Solicitation / RFP / RFQ

This solicitation is for Community Based Outpatient Clinic (CBOC) Services in Savannah, TN. The Department of Veterans Affairs (VA) is procuring these services to provide primary care and mental health services to Veterans.

• Provision of primary care and mental health services to Veterans.

• Services to be provided in a private hospital, office, or clinic environment.

• Contractor facility must be physically located in Savannah, Tennessee.

• Services to be provided on-site at the Contractor's clinic facility.

• Compliance with VHA performance and quality criteria, policy, and standards.

• Staffing requirements include Patient Aligned Care Teams (PACT) with specific roles and qualifications.

• Services include, but are not limited to, primary care, mental health services, telehealth, and ancillary services.

• Contract Type: Fixed-price indefinite-delivery indefinite-quantity (IDIQ) contract.

• Period of Performance: One (1) year base period with nine (9) option periods.

• Estimated Minimum Award: $500,000.00

• Estimated Maximum Award: $46,000,000.00

• Proposal submission deadline: January 7, 2026, 10:00 AM Central Time.

• Proposals must be submitted electronically via email.

• Evaluation Factors: Past Performance, Technical Capabilities, Business Operations, Small Business Participation, and Price.

• Past Performance, Technical Capabilities, Business Operations, and Small Business Participation are significantly more important than price.

• The acquisition is UNRESTRICTED.

• NAICS Code: 621498 (All Other Outpatient Care Centers)

• Size Standard: $25.5 Million

• The solicitation includes numerous FAR and VAAR clauses incorporated by reference.

• Detailed information on staffing, qualifications, facility requirements, and performance standards is provided in the Performance Work Statement (PWS).

Amendment / Modification

This amendment is issued to correct issues with the original Request for Proposal (RFP).

• Corrected RFP Attached: A corrected version of the RFP (36C24925R0057) is attached and replaces the original in its entirety due to technical issues.

• Original Attachments: All attachments from the original RFP remain applicable and should be referenced.

• Proposal Due Date: The deadline for proposal submission has been extended to January 7, 2026.

• Questions Deadline: The deadline for submitting questions is December 16, 2025.

• The entire RFP is replaced by the corrected version.

• The proposal due date has been extended to January 7, 2026.

• The deadline for questions is now December 16, 2025.

Form / Attachment / Pricing Sheet

This document, "PACT Space Module Design Guide," provides detailed planning and design standards for creating Patient Aligned Care Team (PACT) clinical spaces within VA facilities. It outlines conceptual planning and design information gathered through collaboration and site visits, aiming to formalize space requirements and standards to support the PACT model of care.

• PACT Guiding Principles: Focuses on Patient-Centered Care, Coordination of Care, and Access to Care.
• PACT Functional Goals: Includes bringing care to the patient, support for flexibility and adaptability, provision of privacy and security, streamlining processes, enhancing teamwork, simplifying wayfinding, and promoting healing and well-being.
• Core Design Strategies: Emphasizes a Collaborative Work Environment, Separation of Patient and Staff Flows, and Modular, Adaptable Design.
• Core Components: Details elements such as Patient Corridors, Patient Care Rooms (Exam/Consult, Procedure), Teamwork Zones, Core Supplies, Group Care Rooms, and Patient Transition Areas.
• Support Components: Covers areas like Reception/Greeting/Check-in, General Seating Areas, Patient Education Workstations, Public Toilets, and Patient Care Areas (Accessible Height/Weight Station, Women's Health Exam, Patient Toilet).
• Special Considerations: Addresses Interiors and Finishes, Security and Safety, Furniture Systems, Wall Systems, Lighting, Acoustics, and Evolving Technology.
• Case Studies and Benchmarks: Presents examples from VA/DOD Monterey, VA Stockton, VA San Jose, Group Health Puyallup Medical Center, and University of Utah Healthcare.
• Lean Design Process: Discusses the application of Lean principles to facility design and process improvement.

This guide is crucial for any bidder involved in the design, construction, or renovation of VA healthcare facilities, particularly those focused on primary care. It establishes the specific design standards, functional requirements, and spatial configurations expected for PACT modules. Understanding these requirements is essential for developing proposals that align with the VA's vision for patient-centered, team-based healthcare delivery.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT D.8a - OIT-InfrastrucStdTelecomSpaces.pdf", is an attachment to a SAM.gov opportunity record. It is a PDF document detailing the "Infrastructure Standard for Telecommunications Spaces" (Version 3.1, dated July 1, 2021) from the VA's Office of Information and Technology (OIT).

This standard outlines the criteria and technical requirements for telecommunications spaces within VA facilities. It covers various aspects including:

• Scope of Application: Defines where and how the standard applies across VA facilities.
• IT Support Space Classification: Categorizes spaces like Core Data Centers (CDC), Mission Support Centers (MSC), Campus Support Centers (CSC), and Network Support Centers (NSC).
• Planned Redundancy Levels: Specifies redundancy requirements for power, UPS, and environmental support systems based on data center classification.
• Architectural Standards and Space Design: Details building specifications, data center layout standards, and requirements for telecommunications rooms, entrance rooms, and data centers.
• Electrical Power and Grounding Standards: Outlines topology for power distribution, transformers, branch circuits, and bonding/grounding practices.
• Telecommunications Standards: Covers UTP, fiber optic cabling, patch panels, and cable management.
• Administration Standards: Includes data center position identification, naming conventions, color coding, and labeling requirements.
• OIT Design Guide Templates: Provides templates for critical infrastructure in telecommunications spaces.

This document is crucial for bidders responding to opportunities involving VA IT infrastructure, telecommunications, or data center design and construction. It establishes the technical baseline and specific requirements that must be met. Bidders must understand these standards to accurately propose solutions that comply with VA's infrastructure requirements for reliability, efficiency, and interoperability. It details specific standards for cabling, power, environmental controls, and space design, which will directly impact the scope of work and technical proposals.

Form / Attachment / Pricing Sheet

This document is the VHA National Formulary (VANF) for January 2023. It lists medications that are considered formulary by the Department of Veterans Affairs, along with specific usage notes, prior authorization requirements, and other restrictions. Bidders should consult this document to understand which medications are covered and under what conditions.

• Dosage Form Specificity: The formulary is dosage form specific. If a dosage form is not listed, the product is considered non-formulary.
• Prior Authorization (PA): Medications may require national (PA-N), VISN (PA-V), or facility (PA-F) level prior approval.
• Urgent Emergent (U/E): Indicates formulary status for urgent emergent needs within the Community Care Network.
• Restriction (R): Notes national restrictions, particularly for antibiotics, where decisions are made at the local or VISN level.
• VA Class, Restriction, Generic, Dosage Form, Comments, U/E Formulary, Clinical Guidance, Special Handling: These columns provide detailed information for each listed medication.

This formulary is critical for understanding the medication requirements and restrictions associated with any opportunity involving pharmaceutical products or services for the VA. Bidders should review this document to ensure their proposed solutions align with the VA's formulary guidelines, including any prior authorization or restriction requirements.

Form / Attachment / Pricing Sheet

This document is a template for a Small Business Subcontracting Plan, designed to assist contractors in formulating a plan compliant with FAR 52.219-9. It outlines the required information and structure for detailing subcontracting goals and strategies.

• Plan Type: Options for Individual Plan (contract-specific) or Commercial Plan (company/division-wide).
• Subcontracting Goals: Requires specific dollar and percentage goals for subcontracting with various small business categories (Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, Small Disadvantaged Business, Women-Owned Small Business, HUBZone Small Business) for different performance periods.
• Excluded Categories: Lists types of spend that should not be included in subcontracting calculations (e.g., salaries, rent, taxes).
• Products/Services: Section to list the types of products and services intended for subcontracting.
• Goal Development & Source Identification: Prompts for methods used to develop goals and identify potential subcontractors.
• Indirect Costs: Specifies whether indirect costs are included in goals and requires explanation for individual plans.
• Program Administrator: Fields for contact information of the individual managing the subcontracting program.
• Equitable Opportunity: Space to describe efforts to ensure fair competition for small businesses.
• Flow-Down Clause, Reporting, Recordkeeping: Outlines requirements for including clauses in subcontracts, reporting achievements (e.g., via eSRS), and maintaining records.
• Utilization of Small Business Concerns: Addresses efforts to use small businesses identified during bid preparation.
• Prompt Payment: Commitment to timely payment of small business subcontractors.

This template is crucial for bidders who will be required to submit a subcontracting plan as part of their proposal. It details the specific goals and reporting requirements they must adhere to if awarded the contract. Understanding this template helps bidders assess their capacity to meet subcontracting objectives and prepare a compliant plan.

Form / Attachment / Pricing Sheet

This document provides guidance on accessing clinical pharmacy services at contracted Community Based Outpatient Clinics (CBOCs) and rural locations. It aims to assist VA leaders in outlining practice recommendations for promoting access to these services, particularly in light of shortages in primary care physicians and the prevalence of medication management needs.

• Background: Highlights the importance of clinical pharmacist practitioners (CPPs) in primary care, the shortage of VA physicians, and the need for CPPs in PACT and specialty care settings, especially in rural and CBOC locations.
• Discussion: Emphasizes the need for consistency of care between main facilities and contracted CBOCs, ensuring VA meets the same level of care. It stresses the involvement of the Chief of Pharmacy in oversight and the imperative of understanding state practice acts regarding collaborative practice.
• Determining State Practice Acts: Outlines a three-step evaluation process for the Chief of Pharmacy to assess state practice acts concerning collaborative practice, prescriptive authority, and ordering of labs/diagnostic tests for contracted pharmacists.
• Hiring of Contracted Clinical Pharmacists: Details the process for hiring contracted clinical pharmacists, including verification of credentials, competencies, and adherence to VA and state requirements. It also covers the development and approval of their scope of practice.
• Scope of Practice Oversight: Describes the ongoing evaluation and oversight of contracted clinical pharmacists, ensuring their performance is consistent with VA employees and meets state practice act standards.
• Utilizing VA Employees: Presents an alternative of assigning VA CPPs to CBOCs and rural locations, noting that state practice acts do not apply to VA employees in this capacity.
• Summary of Recommendations: Advises facilities to review state practice acts, involves the Chief of Pharmacy in hiring and competency assessment, and highlights the opportunity to expand clinical pharmacy services.

This document is relevant to potential bidders offering clinical pharmacy services, particularly those operating in or seeking to operate at VA CBOCs and rural locations. It clarifies the VA's expectations regarding the scope of practice, state regulatory compliance, credentialing, and performance evaluation for contracted pharmacists. Understanding these requirements is crucial for developing compliant and competitive proposals for clinical pharmacy services.

Form / Attachment / Pricing Sheet

This document is a Past Performance Survey form (Attachment D.19) intended for evaluators to provide feedback on an offeror's past performance. Bidders should ensure their evaluators are aware of this form and its submission requirements.

• Evaluator Information: Requires details about the evaluator, their position, company, and contact information.

• Offeror Information: Fields for the Name of Offeror Evaluated and Contract Number.

• Performance Ratings: A standardized rating scale (Outstanding, Above Average, Satisfactory, Marginal, Unacceptable) for various aspects of performance, including compliance, timeliness, management, quality, flexibility, reliability, responsiveness, and notification of issues.

• Specific Questions: Questions regarding the type and duration of services provided, cure notices, likelihood of re-award, customer satisfaction, invoice accuracy, professionalism, and promptness of response.

• Remarks Section: An open section for additional comments.

• Evaluators must complete the survey and email it directly to Olivia Cloutier at olivia.cloutier@gmail.com.

• Deadline: January 7, 2026, at 10:00 AM CT.

• Important: Surveys sent by the Offeror will not be accepted.

This form is critical for the past performance evaluation factor of the opportunity. Bidders should proactively share this with their past performance references and ensure they understand the rating criteria and submission instructions to facilitate a complete and timely submission of positive feedback.

Form / Attachment / Pricing Sheet

This document provides an overview of the REACH VET (Recovery Engagement and Coordination for Health - Veterans Enhanced Treatment) program. It explains the tool's function in identifying Veterans at statistical risk for suicide and other negative outcomes using predictive modeling based on their health records. The document aims to inform potential bidders about the nature of the REACH VET program, which is intended to supplement clinical strategies and facilitate early intervention.

• REACH VET Functionality: Summarizes Veterans' health record data from the past two years to streamline clinical review and identify individuals in the top 0.1% statistical risk category for adverse outcomes.
• Predictive Model: Utilizes clinical and administrative data to calculate risk compared to the overall VHA population, highlighting significantly increased risks for suicide, mental health inpatient stays, and medical/surgical inpatient stays.
• Process Integration: Emphasizes that REACH VET supplements, not replaces, existing clinical strategies and can be integrated into workflows like BHIP meetings.
• Holistic Approach: Advises providers to take a multi-disciplinary approach, reviewing both medical and mental health aspects of care.
• Impact: Cites findings indicating REACH VET patients have improved outcomes, including more outpatient appointments, fewer missed appointments, increased safety plan initiation, reduced inpatient admissions, fewer ED visits, and fewer documented suicide attempts.
• Resources: Provides links to SharePoint for resources and dashboards, and a support email address.

This document helps bidders understand the context and purpose of the REACH VET program. It outlines the data sources, methodology, and intended outcomes of the tool. This information is crucial for bidders to assess their capability to support or develop similar systems, or to understand the environment in which related services might be delivered. It highlights the importance of data analysis, predictive modeling, and clinical integration in veteran healthcare.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "ATTACHMENT D.15 - Annual Vaccine and Medication History.xlsx". It appears to be a template or data collection form intended for bidders to report annual vaccine and medication history data.

The spreadsheet contains a list of various vaccines and medications, with a column to record a numerical quantity for a 12-month period. Some examples include:

• Albuterol (Inhalation): 19
• Covid: 51
• Flu 65 ^: 113
• Pneumovax: 41
• Prevnar 20: 50
• Zoster Vaccine: 121
• RSV: 102
• Flu-7: 189
• T-DAP: 163

Several items are listed with a quantity of 0, indicating no usage or administration within the specified period.

Bidders may need to complete this form to provide historical data on vaccine and medication usage as part of their proposal submission. The specific requirements for filling out and submitting this attachment would typically be detailed in the main solicitation document.

Solicitation / RFP / RFQ

This solicitation is for the Department of Veterans Affairs (VA) Network Contracting Office 9 (NCO 9) to procure Community Based Outpatient Clinic (CBOC) services in Savannah, TN. The services include Primary Health Care and Mental Health Care for Veterans, to be provided in a private hospital, office, or clinic environment. The parent facility is the Lt. Col. Luke Weathers, Jr. VA Medical Center in Memphis, TN.

• Provision of Primary Health Care Services.

• Provision of Mental Health Care Services (physically on-site and by telehealth).

• Services to be provided in Savannah (Hardin County), TN, within 10 miles of a local hospital providing emergency room services.

• Contractor must meet VHA performance and quality criteria, policies, and standards.

• Staffing requirements include Patient Aligned Care Teams (PACTs) with specific roles and qualifications for physicians, APRNs, PAs, RNs, LPNs, Clinical Associates, Administrative Associates, LCSWs, RD/Ns, and PC-MHI staff.

• Telehealth services are required, including Tele-dermatology, Tele-retinal imaging, Telespirometry, Telesleep, and Telemental Health.

• Ancillary support services include Radiology, Electrocardiogram, and Laboratory services.

• Hours of operation: Monday-Friday, 8:00 a.m. - 4:30 p.m. local time, excluding federal holidays. Extended hours and weekend hours are optional.

• Contract Type: Firm-Fixed-Price, Indefinite Quantity.

• Contract Period: Base period with 9 option years.

• Base Period POP: 10-01-2026 to 09-30-2027.

• Estimated Value: $25.5 Million.

• NAICS Code: 621498 - All Other Outpatient Care Centers.

• Size Standard: Not specified in this section.

• Offer Due Date: January 30, 2026, 10 AM CT.

• Solicitation Issue Date: December 1, 2025.

• Evaluation criteria are not detailed in this document excerpt but are referenced.

• Acquisition is Unrestricted.

• This document is a solicitation (SF 1449).

• FAR 52.212-1, 52.212-4, 52.212-3, and 52.212-5 are incorporated by reference or attached.

• Addenda are attached.

Forms / Attachments / Pricing Sheets

This document provides instructions and forms related to the Background Investigation (BI) Security Package required for contractors. It outlines the process for obtaining PIV (Personal Identity Verification) and Non-PIV badges, including necessary forms and steps for investigation and adjudication.

• Contractor Security Requirements: Details PIV and Non-PIV security request packets, including forms like OF 306, VA 0710, and Self-Certification Form.
• Process Flow: Illustrates the steps from form submission, fingerprint screening, investigation, to badge issuance.
• VSC Personnel Security Services Overview: Explains the VSC's role in ensuring contractor security requirements are met, including fingerprint submission, adjudication, verification of existing investigations, new investigations, and PIV badge management.
• Contract Security Services Request (Form #1): Instructions for submitting a request to initiate contract security verification, detailing required information for contract and employee information.
• Contractor/Employee Fingerprint Request Instructional Form 2A: Guidance on completing the fingerprint request form.
• Contractor/Employee Fingerprinting Request Form #2: A form to be taken to the fingerprinting appointment.
• Declaration for Federal Employment (OF 306): A form used to assess fitness for federal contract employment, requiring personal and background information.
• Contract Security Verification Request Supplemental Form #1B: Used when extra space is needed for large rosters.
• Authorization for Release of Information: Form authorizing the VA to obtain credit reports for employment purposes.
• Self-Certification of Continuous Service: Form to certify break in service from last federal employment.

Bidders must understand these requirements to ensure their personnel meet the necessary security and background investigation standards to be eligible for contract performance. The forms provided must be completed accurately and submitted according to the instructions to facilitate the security clearance and badging process.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT D.8 - CFM - CBOC Prototype Design," provides a detailed "Project Narrative" and "CBOC Prototype Programs for Design" for Community Based Outpatient Clinics (CBOCs). It outlines the development of standardized design modules and three prototypical outpatient clinic designs (One-PACT, Two-PACT, and Three-PACT CBOCs) based on the Patient Aligned Care Team (PACT) model. The document serves as a foundational resource for architects and planners involved in the design and construction of these clinics.

• Project Narrative: Details the introduction, objectives, design charrettes, and the Patient Aligned Care Team (PACT) model. It describes the project's goal to develop functional and efficient outpatient clinics at the best dollar value, emphasizing standardized planning and design elements, and potentially utilizing off-site construction methods.
• CBOC Prototype Programs for Design (PFDs): Presents detailed space programming for One-PACT, Two-PACT, and Three-PACT CBOC prototypes. This includes breakdowns of departmental areas, net and gross square footage, and comparisons between programmed and actual space allocations.
• Design Concepts: Explores various design options such as structural bay overview, universal room concepts, conceptual diagrams (flow, block & stack), typical patient/staff flow, clinic growth strategies (linear, L-shaped, flare, two-story), and lobby/commons area design.
• Space Comparison Tables: Provides detailed comparisons of programmed versus actual space for each CBOC prototype, highlighting differences and justifications.

This document is crucial for bidders as it defines the scope, requirements, and design parameters for potential CBOC construction projects. It provides insight into the VA's approach to standardized clinic design, PACT model implementation, and space planning considerations. Understanding these details will help bidders assess their capabilities and prepare more accurate proposals for related opportunities.

Form / Attachment / Pricing Sheet

This document provides staff-specific guidance for the Department of Veterans Affairs (VA) Suicide Risk Identification Strategy. It details which healthcare professionals are authorized to complete the Columbia - Suicide Severity Rating Scale Screener (C-SSRS Screener) and the Comprehensive Suicide Risk Evaluation (CSRE).

• The document includes a table outlining various professional roles (e.g., MD/DO, Licensed Psychologist, LCSW, RN, PA, Peer Specialist).
• For each role, it indicates whether they are authorized to complete the C-SSRS Screener ('Yes' or 'No').
• It also indicates whether they are authorized to complete the CSRE ('Yes' or 'No').
• Footnotes provide definitions for abbreviations and specific conditions for certain roles (e.g., "No for Clin. Pharm. Pract. performing anticoagulation only").
• Additional notes clarify requirements for trainees, facility training, and Peer Specialists.

This document is relevant to bidders as it defines the qualifications and scope of practice for personnel who will be performing suicide risk assessments. Understanding these requirements is crucial for staffing plans and ensuring compliance with VA protocols if the opportunity involves direct patient care or clinical services related to suicide risk identification and management.

Form / Attachment / Pricing Sheet

This document, "Attachment D.6 - Deliverables / Reports," outlines the reporting and deliverable requirements for the contractor, in addition to those specified in the Performance Work Statement (PWS). It serves as a guide for the contractor's convenience, but the contractor remains responsible for all items in the PWS, even if not listed here.

The table details specific deliverables and reports, including:

• What to submit: Examples include past performance references, facility information, management approach, continuity of care plans, staff names, subcontracting plans, VOSB/SDVOSB verification, pricing, and laboratory accreditation certificates.
• When to submit: Submissions are required "With proposal," "With proposal and upon renewal of licenses," "Upon award," "Upon incident," "Upon completion of Background Investigation," "Upon enrollment and/or request of each patient," "Upon opening of clinic," "Prior to seeing Patients," "Upon submission of invoice," and "Annually" or "Quarterly" as applicable.
• Who to submit to: Submissions are generally directed to CO/CS (Contracting Officer/Contract Specialist), COR (Contracting Officer's Representative), or specific offices like the VSC Personnel Security Office or TVHS.
• Compliance/Reference: Many items reference specific Technical Evaluation Factors, PWS sections, or FAR clauses.

This attachment is crucial for bidders to understand the full scope of reporting and deliverable obligations beyond the main PWS. It directly impacts proposal preparation by requiring specific documentation and information to be submitted at various stages of the contract lifecycle. Bidders must carefully review this table to ensure they can meet all stated requirements, as failure to do so could affect proposal evaluation and contract performance.

Form / Attachment / Pricing Sheet

This document provides staff-specific guidance for the Department of Veterans Affairs (VA) regarding the development and use of Suicide Prevention Safety Plans and Suicide Behavior and Overdose Reports (SBOR). It outlines the criteria for VHA staff members to develop a safety plan with a patient or complete an SBOR.

• Suicide Prevention Safety Plan: A brief clinical intervention developed collaboratively between a patient and provider for use during or before a suicidal crisis. Staff can develop one if their credentials are listed with a "Yes" in the table, the facility Chief of Staff concurs, and it's within their scope of practice.
• Suicide Behavior and Overdose Reports (SBOR): Collects information on suicidal behaviors and non-suicidal overdoses resulting in an adverse event. Staff can complete an SBOR if their credentials are listed with a "Yes" in the table and it's within their scope of practice.
• Credential Table: A table lists various professional disciplines (e.g., MD/DO, Licensed Psychologist, LCSW, RN, PA) and indicates with a "Yes" or "No" whether they are authorized to complete an SBOR and/or an SP Safety Plan. Trainees may complete steps with an appropriate co-signer.

This document clarifies which VHA staff roles are authorized to complete specific suicide prevention documentation. While not directly related to a procurement's technical requirements, it provides context on the operational procedures and staff qualifications within the VA related to mental health and crisis intervention, which may be relevant for understanding the environment in which services are delivered.

Form / Attachment / Pricing Sheet

This document is a "Contractor Certification: Immigration and Nationality Act of 1952, As Amended." It requires the contractor to certify compliance with all legal provisions related to non-immigrant foreign nationals working under contract or subcontract for the Department of Veterans Affairs (VA).

• The contractor must certify compliance with the Immigration and Nationality Act of 1952, as amended, and related laws enforced by Homeland Security, Immigration and Customs Enforcement, and the U.S. Department of Labor.
• It specifically addresses non-immigrant foreign nationals providing services to VA patient referrals.
• The contractor must not knowingly employ or subcontract with an illegal alien or a foreign national violating their visa status.
• Compliance with "E-Verify" requirements is mandatory.
• The contractor agrees to obtain similar certifications from its subcontractors.
• Fields for Signature, Date, Typed Name and Title, and Company Name are provided for certification.

Bidders must understand and be prepared to complete and submit this certification as part of their contractual obligations. Failure to comply with the outlined requirements can lead to prohibition from working on VA contracts and potential contract termination. This document highlights the government's emphasis on legal employment practices for foreign nationals involved in providing services to veterans.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5127, Revision No. 28) issued under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work. This is a placeholder update to the most recent version.

• Executive Order Applicability: Details minimum wage requirements under Executive Order 14026 ($17.75/hour for contracts awarded on or after January 30, 2022) and Executive Order 13658 ($13.30/hour for contracts awarded between January 1, 2015, and January 29, 2022, if not renewed/extended after January 30, 2022).
• Occupational Listings: Provides a comprehensive list of job titles, their corresponding Service Contract Act (SCA) wage rates, and required fringe benefits (indicated by asterisks).
• Fringe Benefits: Specifies that fringe benefits are required and follow the occupational listing. It also details general benefits such as Health & Welfare ($5.55/hour), Paid Sick Leave (EO 13706 rate of $5.09/hour), Vacation (2-4 weeks based on service years), and 11 paid holidays.
• Special Provisions: Includes notes on computer employee exemptions, air traffic controller pay differentials, uniform allowances, and the process for requesting additional classifications and wage rates (Conformance Process using SF-1444).

This document is crucial for bidders as it defines the minimum labor costs that must be factored into their proposals. Understanding these wage and benefit requirements is essential for accurate cost estimation and ensuring compliance with federal regulations for any contract awarded under this determination.

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior," is an attachment (Appendix D) to VA Handbook 6500.6. It outlines the rights and authorizations regarding a contractor's access to and use of information assets or resources associated with performing services for the Department of Veterans Affairs (VA).

• General Terms and Conditions: Covers expectations of privacy, consent to monitoring and reviews by VA personnel (OI&T, OIG), prohibitions on unauthorized access or modification of Federal systems, and potential penalties for violations.
• General Rules of Behavior: Establishes standards for information security, including following procedures for account access, using only authorized systems and software, restrictions on using non-contractor owned equipment for sensitive data, and not exploiting access rights.
• Additional Conditions for Use of Non-VA IT Resources: Details requirements for connecting to the VA network and restrictions on remote access from public locations.
• Acknowledgement and Acceptance: Requires the contractor to acknowledge and accept the terms, and to complete and return the signed document to the Contracting Officer.

This document is critical for any bidder who will be performing work under a VA contract that involves access to VA information systems or data. It details the mandatory security and behavior standards that contractors must adhere to. Bidders should review these rules carefully to understand their obligations and ensure compliance, as failure to comply can result in penalties. The signed document must be returned as part of the solicitation response, as indicated in Section 5.

Form / Attachment / Pricing Sheet

This document, "CFM/OIT Design Guide Templates for Critical Telecommunications Spaces in Clinical and Non-Clinical Environments," provides detailed design guidance and templates for telecommunications spaces within U.S. Department of Veterans Affairs facilities. It serves as a reference for planning, designing, and constructing these critical spaces.

• Legends and Symbols: Defines electrical, telecommunications, and mechanical/structural symbols used throughout the design guides.
• Notes and Requirements: Outlines specific requirements for electrical, telecommunications, mechanical/structural aspects, including lighting, floor composition, walls, ceilings, and data center size allocations.
• Floor Plans: Provides generic floor plans for various telecommunications spaces, including Entrance Rooms, Telecommunications Rooms (TRs), Network Support Centers (NSCs), and Data Centers (Extra Small, Small, Medium, Large, Extra Large).
• Power and Cable Tray Distribution: Illustrates layouts for power distribution and data cable trays within different sized data centers.
• Cabinet and Rack Specifications: Details specifications for server cabinets, telecommunication cabinets, and telecommunication channel racks, including dimensions, features, and component options.
• Cable Management and Accessories: Describes cable lashing managers, telescoping cable managers, and PDU brackets.
• Media and Interface Specifications: Outlines specifications for copper and fiber patch panels, UTP and fiber cabling, and patch cords.

This document is crucial for any bidder involved in opportunities related to the design, construction, or outfitting of telecommunications infrastructure within VA facilities. It establishes the technical standards, layout requirements, and component specifications that must be adhered to. Understanding these templates is essential for accurately bidding on projects that involve creating or modifying these critical spaces, ensuring compliance with VA IT Operations and Services standards.

Form / Attachment / Pricing Sheet

This document outlines the "Provider Steps At-a-Glance" and "Provider Steps in Detail" for the REACH VET (Recovery Engagement And Coordination for Health - Veterans Enhanced Treatment) program. It serves as a guide for healthcare providers interacting with high-risk Veterans.

At-a-Glance Steps:

1. Receive notification about a high-risk Veteran.
2. Optional: Access the dashboard.
3. Re-evaluate care.
4. Consider treatment enhancement strategies.
5. Outreach the Veteran.
6. Document in CPRS.

Detailed Steps:

1. Notification from Coordinator about REACH VET and identified Veteran.
2. Optional dashboard access for clinical signals; refer to SharePoint if access is unavailable.
3. Review Veteran's electronic health record, including screening evaluations, diagnoses, and treatment plans, ensuring access to evidence-based care.
4. Consider treatment enhancement strategies such as enhanced communication, safety planning, monitoring stressful life events, and interventions for coping strategies.
5. Contact the Veteran using REACH VET Talking Points to provide program information, explain potential benefit from enhanced care, check-in on symptoms/stressors, assess risk, and discuss treatment plan changes.
6. Document interactions in CPRS using the national REACH VET PROVIDER NOTE template.

Timeline:

• All tasks should be completed by the fourth Wednesday of the month.
• Outreach to identified Veterans should occur within one week of notification.

This document details the operational workflow and specific actions required by providers participating in the REACH VET program. It clarifies the process from notification to documentation, including the types of assessments, interventions, and communication strategies expected. This information is crucial for understanding the scope of services and performance expectations if this opportunity involves providing these services.

Form / Attachment / Pricing Sheet

This document is Attachment D.3, an "Organizational Conflict of Interest Certification Statement" for Solicitation # 36C24925R0057. It requires contractors to certify that individuals listed in the Key Personnel and Temporary Emergency Substitutions section of the solicitation have no present or planned organizational conflicts of interest related to the services to be provided to the Lt. Col. Luke Weathers, Jr. VAMC Veterans Administration.

• Contractors must either certify that no conflicts exist for listed personnel.
• Alternatively, contractors can provide a statement detailing any past, present, or planned interests or conflicts, along with information on how these are avoided or mitigated.
• This certification must also be provided for any consultants and subcontractors.
• Fields for Contractor Name, Address, Certifying Official's Name, Title, Signature, and Date are included.

Bidders must complete and submit this form as part of their proposal to certify compliance with organizational conflict of interest requirements. Failure to properly address potential conflicts may impact proposal evaluation and award.

Form / Attachment / Pricing Sheet

This document is the Quality Assurance Surveillance Plan (QASP) for the Outpatient Site of Care Service contract. It outlines the systematic method the Government will use to evaluate contractor performance.

• Purpose: To define what will be monitored, how monitoring will occur, who will conduct it, and how efforts and results will be documented.
• Government Roles: Defines responsibilities for the Contracting Officer (CO) and Contracting Officer's Representative (COR).
• Contractor Representatives: Identifies the contractor's program manager(s).
• Performance Standards: Details specific metrics and acceptable quality levels (AQLs) across various domains including Access, Quality of Care, Veteran Satisfaction, Coordination of Care, Environment of Care, and Pharmacy.
• Methods of QA Surveillance: Lists methods such as dashboards, direct observation, and periodic inspections.
• CPARS Ratings: Outlines the rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) used for performance assessment.
• Documenting Performance: Describes the process for documenting positive and negative performance, including Contract Reports (CRs) and corrective action plans.
• Frequency of Measurement: Defines how and when performance will be measured and reported.

This QASP is critical for bidders as it details the performance standards and metrics by which the contractor will be evaluated. Understanding these requirements is essential for developing a compliant and competitive proposal and for managing contract performance effectively. It highlights the specific areas of focus for quality assurance and the expected performance levels.

Form / Attachment / Pricing Sheet

This document, "Attachment D.5 IB 10-441 Enrollment Priority Groups," outlines the various priority groups used by the VA for patient enrollment in their comprehensive medical benefits package. It details the criteria for each priority group, which determines the availability of health care benefits.

• Priority Group 1: Veterans with 50%+ service-connected disabilities, unemployable due to service-connected conditions, or Medal of Honor recipients.
• Priority Group 2: Veterans with 30-40% service-connected disabilities, former POWs, or Purple Heart recipients.
• Priority Group 3: Veterans discharged for service-connected disabilities or those with 10-20% service-connected disabilities, or awarded special eligibility under U.S.C. § 1151.
• Priority Group 4: Veterans receiving aid and attendance or housebound benefits, or determined to be catastrophically disabled.
• Priority Group 5: Nonservice-connected Veterans with income below geographic limits, or Veterans receiving pension benefits or eligible for Medicaid.
• Priority Group 6: Veterans exposed to radiation, Project 112/SHAD participants, Vietnam War veterans (Jan 1962 - May 1975), Persian Gulf War veterans (Aug 1990 - Nov 1998), or served at Camp Lejeune (Aug 1953 - Dec 1987).
• Priority Group 7: Veterans with gross household income below geographically-adjusted limits who agree to pay copays.
• Priority Group 8: Veterans with gross household income above VA and geographically-adjusted limits who agree to pay copays, with subpriorities for enrollment status and income levels.

This document is crucial for understanding the eligibility criteria for Veterans to receive medical benefits. Bidders responding to opportunities related to VA healthcare services should be aware of these priority groups as they define the patient population and their access to care, which may impact service delivery and demand.