Q201--UDI Tracker Services for the Salt Lake City VA Health Care System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 19 (NCO 19), has issued a Sources Sought Notice for UDI Tracker Services for the Salt Lake City VA Medical Health Care System in Salt Lake City, UT. This is for market research purposes to identify potential sources for a system to track biological and non-biological medical implants. Responses are due February 23, 2026.
Purpose & Scope
This Sources Sought is for information and planning only and does not constitute a solicitation. The VA seeks to procure a 5-year agreement (base year plus four option years) for a UDI (Unique Device Identification) tissue tracking system. This system is critical for tracking all medical implants surgically placed into Veterans, ensuring compliance with FDA and Joint Commission laws and standards.
The required services include:
- UDITracker Premium
- VistA Integration (including annual license)
- RFIDData Services
- SAML Integration (implementation and annual maintenance)
The system must be cloud-based, internet-accessible with secure authentication, maintain a centralized database, and offer unlimited user and customer support.
Special Requirements
Contractors must comply with Federal laws, regulations, and VA Directives/Handbooks regarding Information and Information Technology Security. This includes requirements for background investigations, data protection, FIPS 140-2 validated encryption, security incident reporting, and mandatory VA Cybersecurity Awareness and privacy training. Data handling must ensure sensitive information is encrypted and destroyed according to NARA requirements.
Information Requested from Industry
Interested contractors are requested to submit:
- An overview of proposed solutions and product descriptions.
- A Capabilities/Qualifications Statement.
- Responses to a detailed market research table questionnaire, including company information (NAICS, UEI, business size, FSS/GSA contract details, pricing structure), Buy American Act compliance, and small business subcontracting details. The identified NAICS Code is 541511 - Custom Computer Programming Services with a $34 Million size standard. Companies may propose alternative NAICS codes with justification.
Submission Details
- Response Due: February 23, 2026, at 9:00 AM Mountain Standard Time (MST).
- Submission Method: Email responses to Crystal.Volmar@va.gov.
- Page Limit: Responses should not exceed 8 pages, including the cover letter.
- Proprietary Information: Mark responses as "Proprietary Information" if applicable.
Contact Information
For questions, contact Crystal Volmar, Contract Specialist, at Crystal.Volmar@va.gov or 303-712-5825.