Q301 Reference Laboratory Testing Boise VA Medical Center

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure reference laboratory services for patient specimen testing for the Boise VA Laboratory Services, ensuring compliance with all applicable regulations and specifications.

• Provide patient specimen testing within the laboratory's capabilities, as defined by its reference test manual.

• Services include pre-analytic processing, analysis, reporting of results, and consultative services.

• Supply all necessary laboratory supplies as defined in the user manual (e.g., requisition forms, specimen containers, dry ice, special media, 24-hour urine containers).

• Provide courier services for specimen pickup and transport.

• Offer customer service, including 24/7 communication for test status inquiries and specimen issues.

• Perform Clinical Chemistry and Microbiology testing as required.

• Establish and maintain an electronic interface for data exchange with VA's VISTA system.

• Routine test results must be reported within specified turnaround times (TAT), with specific TATs for Clinical Chemistry (1-5 days) and Microbiology (2-5 days) detailed in attachments. STAT and Critical Value results have shorter TATs.

• Notify VA Facilities within 12 hours of any testing delays or specimen problems.

• Maintain a minimum 95% success rate for proficiency testing.

• Provide quarterly and end-of-year reports on sample issues, facility usage, and cost savings.

• Supply an annual antibiogram report.

• Period of Performance starts 03/01/2026.

• Services are for Boise VA Laboratory Services.

• The Reference Laboratory must comply with federal, state, and local regulations.

• All personnel must have current and valid professional certifications and meet CLIA '88 guidelines.

• Employees are subject to background investigations (Low Risk).

• Adherence to VA information security requirements, including data protection, encryption, and incident reporting, is mandatory.

• The laboratory must possess valid state licenses and meet JC, CLIA, and CAP standards.

• Provide on-site training for Boise personnel if a new vendor is selected.

• All supplies must be shipped FOB Destination.

• Electronic interface system drivers must be compatible with VA’s Vista Laboratory Electronic Data Exchange (LEDI) software.

Form / Attachment / Pricing Sheet

This document outlines the technical evaluation factors for the Reference Laboratory Requirements for the Boise VAMC PALMS opportunity. It details specific technical requirements that bidders must meet.

• Analytical Testing: Services must include analytical testing as defined by the Laboratory's reference test manual, reporting of results, and consultative services.
• Licensure/Accreditation: Must meet requirements specified in SOW Section 9.
• Turnaround Times: Must meet the turnaround times specified in SOW Table A.
• Electronic Interface: Must interface with VistA, Cerner, and/or future EHRs. Requires one full-time support person for new interfaces (SOW 3d). Must provide secure, HIPAA-compliant interconnections using VA-approved encryption (SOW 3c). System drivers must be compatible with VA's Vista Laboratory Electronic Data Exchange (LEDI) software. The Reference Laboratory owns and maintains the server and interface software and must have a signed MOU with the VA Network and Security Operations Center (NSOC) for VPN tunnel usage (SOW 3b).
• STAT Testing: Ability to provide STAT testing (SOW 4f).
• Training: Ability to provide on-site training (SOW 5c).

This attachment details critical technical capabilities and compliance requirements. Bidders must ensure their proposed solution meets all listed technical subfactors, including electronic interface capabilities, turnaround times, and accreditation, to be considered for this opportunity.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet (Attachment B) containing a required reference test menu with associated CPT codes and estimated annual volumes. It appears to be a list of laboratory tests and their associated pricing information for ordering periods.

• Test Description: Lists various laboratory tests, ranging from drug monitoring to genetic analysis.
• CPT Codes: Provides the Current Procedural Terminology (CPT) codes for each test.
• 1 Year Volume: Indicates the estimated annual volume for each test.
• Price Ordering Periods: Details pricing for five distinct ordering periods, from March 1, 2026, to February 28, 2031.
• Total Cost: A column for total cost is present but appears to be largely empty in the provided data.

This document is crucial for bidders to understand the scope of laboratory testing services required for the opportunity. It provides the specific tests, their estimated volumes, and the pricing structure expected for contract periods. Bidders will need to use this information to develop their pricing proposals and assess their capability to meet the testing demands.

Form / Attachment / Pricing Sheet

This document is a Solicitation/Contract/Order for Commercial Products and Commercial Services, specifically an SF 1449 form. It serves as the primary document for soliciting offers and potentially awarding a contract.

• Solicitation Number: 36C26026Q0236
• Issue Date: 01-23-2026
• Offer Due Date: 02-06-2026, 17:00 PST
• NAICS Code: 621511 (Medical and Diagnostic Laboratories)
• Size Standard: $41.5 Million
• Procurement Type: Unrestricted, set aside for Small Business.
• Contracting Office: Network Contracting Office 20, Vancouver, WA.
• Delivery/Performance Location: VA Boise Health Care System, Boise, ID.
• Period of Performance: Five (5) ordering periods, from 03/01/2026 to 02/28/2031.
• Contract Type: Five-Year Indefinite Delivery Indefinite Quantity (IDIQ) Contract.
• Minimum Guarantee: $1,000.00
• Maximum Capacity: $9,000,000.00 over the entire Period of Performance.
• Services: Reference Laboratory Testing.
• Key Attachments Referenced: Attachment A (SF 1449), Attachment B (Required Test Menu/Pricing), Attachment C (SOW details).

This form is critical for potential bidders as it contains all essential information to understand the solicitation, including the scope of work (Reference Laboratory Testing), contract details (IDIQ, period of performance, maximum value), submission requirements, and deadlines. Bidders must complete specific blocks (12, 17, 23, 24, & 30) and adhere to the submission instructions and deadlines to be considered for award.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for Reference Laboratory Testing services for the VA Boise Health Care System. The government anticipates awarding a five-year firm-fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• Reference Laboratory Testing services.

• Specific test pricing is detailed in Attachment B.

• The Quality Assurance Surveillance Plan outlines monitoring, format, calendar days after contract start, and acceptability levels for various tasks including Licensures/Certificates, Monthly Test Summary, Contact Phone List, Laboratory User Manual, Turn Around Time, Proficiency Testing, and Antibiogram Reports.

• Contract Type: Firm-Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ)

• Period of Performance: Five years, from 03/01/2026 to 02/28/2031, with five ordering periods.

• Minimum Guarantee: $1,000.00

• Maximum Capacity: $9,000,000.00 over the entire Period of Performance.

• Offer Due Date: February 6, 2026, 17:00 Pacific Time.

• Proposals must be submitted on SF 1449 or letterhead stationery.

• Key submission requirements include solicitation number, offeror details, technical description, price, and acknowledgment of amendments.

• Evaluation Factors: Price, Technical, and Past Performance. Technical and Past Performance combined are more important than price.

• Technical Evaluation Factors include: Analytical Testing, Licensure, Turnaround Time, Electronic Interface, STAT Testing, and On-Site Training.

• This acquisition is NOT set-aside for small business concerns.

• NAICS Code: 621511

• Small Business Size Standard: $41.5 Million

• This announcement constitutes the only solicitation; a separate written solicitation will not be issued.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov and www.acquisition.gov/vaar.

• Offerors are instructed to fill in specific columns in Attachment B and carry information to the Price/Cost Schedule (B.2).

• Point of Contact: Eric Lingenfelter, eric.lingenfelter@va.gov, 360-852-9891.