Q301--Renal Biopsy Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for Renal Biopsy Services for the Salem VA Medical Center in Salem, VA. This is a Firm-Fixed-Price contract for a base year and four option years. The service requires a 24-hour turnaround for diagnostic services, including processing and interpretation of renal biopsies. Quotes are due February 12th, 2026, by 12:00 PM EST.
Scope of Work
The contractor will provide a full range of renal biopsy pathology services, including:
- 24-hour turnaround for Light Microscopy (LM), Immunofluorescence (IF), and Electron Microscopy (EM) results and interpretation.
- Provision of Renal Biopsy Kits, packaging, and pre-paid express shipping.
- Transportation of surgical anatomic pathology samples from Salem VA HCS to the contractor's laboratory.
- Emergency services available upon request (nights, weekends, holidays).
- Personalized service including nephropathologist calls to clinicians within 24 hours.
- Inclusion of images in reports accessible via phone, fax, and online.
- Specific routine staining protocols: Hematoxylin and Eosin (H&E), Periodic acid-Schiff (PAS), Trichrome & Jones (LM); IgG, IgA, IgM, C1q, C3, albumin, fibrinogen, kappa, lambda, and C4d(transplant) (IF); Electron microscopy (EM).
- Availability for renal biopsy conferences and notification of cancelled/rejected specimens.
- Delivery of hard copy or electronic reports.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: Base period (March 1, 2026, to February 28, 2027) with four one-year option periods, extending through February 28, 2031.
- Estimated Value: $41.5 Million (for the entire contract period).
- NAICS Code: 621511 - Medical Laboratories (Size Standard: $41.5 Million).
- PSC Code: Q301 - Medical- Reference Laboratory Testing.
- Place of Performance: Salem VA Medical Center, 1970 Roanoke Boulevard, Salem, VA 24153, United States.
Submission & Evaluation
- Submission Deadline: February 12th, 2026, 12:00 PM EST.
- Submission Method: Email to Emily.Donahue@va.gov.
- Quote Structure: Must include Quote Form (SF 1449), Pricing, Representations and Certifications, Technical/Management Approach, and Past Performance.
- Evaluation Factors: Technical/Management Approach, Past Performance, and Price. The Government will select the quote representing the best overall benefit.
- Technical Questions Deadline: February 11th, 2025, 12:00 PM.
Eligibility / Set-Aside
- Acquisition is Unrestricted.
- NAICS Code: 621511 (Medical Laboratories).
- SAM Registration: Offerors must be registered and current in the System for Award Management (SAM).
Additional Notes
The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, and 52.212-5. Specific requirements regarding records management, data security, and privacy are detailed. Background investigations are not required, but photo identification and advance notice are needed for VA badges.