Q403--EAP Service Contract
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VETERANS AFFAIRS, DEPARTMENT OF / 247-NETWORK CONTRACT OFFICE 7 (36C247), is soliciting proposals for an Employee Assistance Program (EAP) Service Contract for the Tuscaloosa VAMC, Alabama. This opportunity, identified by PSC Q403 (Medical Evaluation And Screening Services), is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The EAP will provide professional counseling and support services to VAMC employees and their immediate family members. Offers are due by April 28, 2026, at 12:00 PM EST.
Scope of Work
The contractor will provide comprehensive EAP services, including:
- Confidential assessment, short-term counseling (up to 5 sessions per presenting problem/person/year), and referral services for various personal issues (e.g., marital, family, stress, crisis intervention, alcohol/drug abuse, financial, job-related).
- Training seminars for managers and supervisors on EAP utilization, conflict resolution, sexual harassment, and workplace violence.
- Workshops for staff on identifying and resolving behavioral, health, or job performance problems.
- Education, assessment, referral, and back-to-work services for alcohol and drug problems.
- Consultation with Human Resources regarding employees with job performance issues.
- Emergent needs to be seen same-day, urgent within 24 hours, and others within one week.
- On-call/crisis management services available 24/7.
Key Requirements
- Staffing: 5-7 mental health professionals available on-site and at outlying areas as needed.
- Facility: A full-service facility within a 10-mile radius of the Tuscaloosa VAMC, compliant with ADA, drug/smoke-free, and with adequate security.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A base year (May 1, 2026 - April 30, 2027) with four (4) one-year option periods.
- Estimated Value: $9 Million (total estimated value for base year and options).
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
Submission & Evaluation
- Offers Due: April 28, 2026, 12:00 PM EST.
- Submission Method: All offers are to be submitted via email to Quincy.Alexander@va.gov.
- Evaluation: Lowest Price Technically Acceptable (LPTA).
- Eligibility: Offerors must be a VIP Verified SDVOSB on or before the closing date and certified in the SBA certification database. Limitations on subcontracting (50% for services) apply.
Additional Notes
The solicitation incorporates numerous FAR and VAAR clauses related to EAP services, privacy, security, and small business requirements. A detailed Statement of Work (SOW) is included in the solicitation document.