Q403--Police Officer Psychological Exam

Solicitation / RFP / RFQ

This document is a solicitation for Police Officer Psychological Exams. The Department of Veterans Affairs, Network Contracting Office 23, is seeking services for these exams.

• Provision of psychological examinations for police officers.

• The award number is 36C26326P0402.

• The award amount was $48,800.00.

• The award date was 04-24-2026.

• Not specified in the provided text.

• This opportunity was set aside by the SBA (Small Business Administration).

• The Product/Service Code is Q403.

• The NAICS Code is 621330.

• The contracting office is located in Coralville, IA (ZIP 52241).

• The point of contact is John Milroy (john.milroy@va.gov, 605-336-3230).

• The awardee was JAMES TUORILA, with UEI M4ZWTXMSRHL7, located in Saint Cloud, MN (ZIP 56303).

Amendment / Questions & Answers / Clarifications

This document is an amendment to Solicitation Number 36C26326Q0506, providing answers to questions from prospective vendors regarding Police Officer Psychological Examination Services for the St. Cloud VA Health Care System.

• Virtual Delivery of Services: The government will consider allowing secure virtual delivery (e.g., Zoom or equivalent) for psychological evaluations, in addition to the stated physical location. This aligns with VHA Directive 0730(1) regarding telehealth considerations, emphasizing HIPAA compliance and remote audio-visual monitoring.
• Off-Site Evaluation Location: The requirement for off-site evaluations to be within a 30-minute drive time of the St. Cloud VA Health Care System can be met via secure virtual platforms, consistent with VHA Directive 0730(1) telehealth guidance.
• PSYPACT Licensed Psychologists: Psychologists licensed under PSYPACT are considered acceptable providers for remote evaluations, provided they are licensed in a PSYPACT-participating state (like Minnesota) and meet the general qualification of being licensed and qualified by education, training, and experience.
• Acceptable Providers: Licensed psychologists and psychiatrists are explicitly confirmed as acceptable providers for conducting these psychological evaluations, as per VHA Directive 0730(1) and the solicitation requirements.
• Definition of "Responsible Contractors": A "Responsible Contractor" is defined as a vendor meeting solicitation qualifications, possessing an active SAM.gov registration, meeting set-aside requirements, not appearing on disbarment lists, and complying with FAR 9.104-1 General Standards.

This amendment clarifies requirements related to the place of performance, off-site evaluations, and evaluator qualifications, potentially broadening the scope of eligible providers and methods of service delivery. The response date remains Wednesday, April 22, 2026, at 12:00 PM Central Time.

Solicitation / RFP / RFQ

This solicitation is for Police Psychological Examination Services for the St. Cloud VA Health Care System. The services are required to ensure the mental and emotional fitness of police officers and other personnel involved in public safety functions.

• Provide Fitness for Duty psychological evaluations.

• Evaluations include initial new employee evaluations, yearly employee annual evaluations, and reevaluations.

• Specific assessments include MMPI-2, CPI, GAD-7, and PHQ-9.

• Evaluators must be licensed physicians or psychologists with at least five years of postgraduate experience.

• Evaluations must be completed within 30 days of appointment scheduling.

• Reports must be submitted to the St. Cloud VA Health Care System Occupational Health Department.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)

• Period of Performance:

  • Base: 7/1/2026 - 06/30/2027
  • Option Year 1: 7/1/2027 - 06/30/2028
  • Option Year 2: 7/1/2028 - 06/30/2029
  • Option Year 3: 7/1/2029 - 06/30/2030
  • Option Year 4: 7/1/2030 - 06/30/2031

• The total contract duration, including options, shall not exceed 5 years.

• Solicitation Number: 36C26326Q0506

• Offer Due Date: 04-22-2026, 12:00 PM CST

• Offers must be submitted electronically to john.milroy@va.gov.

• Evaluation Criteria: Lowest price. The award will be made to the responsible offeror whose quote conforms to the solicitation, quotes the lowest price, and whose quoted price does not exceed available funding and is found to be reasonable.

• Special Standards of Responsibility include providing physician, surgeon, and/or psychologist licensing information.

• Past performance references (up to five) for work performed within the last three years are required.

• Offerors must hold prices firm for 30 calendar days from the offer due date.

• This procurement is a total set-aside for Small Business.

• NAICS Code: 621330

• Size Standard: $9.5 Million

• Offerors must be registered in the System for Award Management (SAM).

• Failure to submit required information may result in rejection of the quote.

• Site visits are not scheduled.

• Technical questions are due by April 15, 2026.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotes (RFQ) under Solicitation Number 36C26326Q0506. The Department of Veterans Affairs (VA) is seeking quotes for Police Officer Psychological Examinations for the St. Cloud VA Health Care System.

The VA anticipates a firm fixed price contract for all resources and labor necessary to provide these psychological examinations.

• Contract Type: Firm Fixed Price

• Period of Performance: Base year from 07-01-2026 to 06-30-2027, with four one-year option periods.

• Questions Deadline: Written technical questions are due by Wednesday, April 15, 2026, at 12:00 PM Central Time.

• Quote Submission: Quotes are due by Wednesday, April 22, 2026, at 12:00 PM Central Time.

• Submission Method: Quotes must be emailed in .pdf or .docx format to John.Milroy@VA.GOV.

• Subject Line: "Solicitation – 36C26326Q0506"

• Applicable FAR Clauses: FAR provisions 52.212-1 and 52.212-2, and FAR clause 52.212-4 apply and are detailed within the solicitation document.

• Set-Aside: This procurement is a total set-aside for Small Business.

• NAICS Code: 621330 with a size standard of $19 million.

• Registration: Prospective offerors must have an active registration in the System for Award Management (SAM) at www.sam.gov prior to submission.

• Responsibility: Quotes will only be accepted from responsible contractors.

• The solicitation document contains a list of contract line items, quantities, and units of measure.

• The Defense Priorities and Allocations System (DPAS) does not apply.

• Contact John Milroy (john.milroy@va.gov, 605-336-3230 ext. 7719) for inquiries.