Q501--Electro-Encephalographic (EEG) Technician Services for VA Greater Los Angeles Healthcare System (VAGLSHS)

Quick Summary

The Department of Veterans Affairs (VA), specifically the VA Greater Los Angeles Healthcare System (VAGLAHS), has issued a Sources Sought Notice to identify qualified contractors for Electro-Encephalographic (EEG) Technician Services. This is market research to determine potential acquisition strategies, including setting aside the future procurement for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or other small business concerns. Responses are due by February 23, 2026, at 3:00 PM PST.

Purpose and Scope

This notice is for information and planning purposes only and is not a solicitation. The VA aims to gather information on potential qualified sources and their size classifications (e.g., SDVOSB, VOSB, 8(a), HUBZone, Small Business) under NAICS 561320 (Temporary Help Services). The primary requirement is for EEG Technician Services to be provided in the Epilepsy Laboratories at VAGLAHS, located at 11301 Wilshire Blvd, Los Angeles, CA 90073. The Product Service Code is Q501 (Anesthesiology Services), though the requirement is for EEG services. Services include operating specialized biomedical equipment (e.g., Nihon Khoden), applying scalp electrodes, and performing various EEG procedures such as routine EEGs, Long-Term Monitoring, intraoperative electrocorticograms, stereo EEGs, and evoked potentials (ABR, VER, SEP/SSEP).

Personnel Qualifications and Requirements

Contractor personnel must be licensed in a U.S. State, Territory, Commonwealth, or DC. Key qualifications for EEG Technicians include:

• Education: High School Diploma/GED, or 2-year Clinical Neurophysiology & EEG course/BS.
• Certification: Board Qualification (Diplomate of ABRET preferred) or experience performing at least 200 EEGs, Long-Term Monitoring, and ICU readings.
• Skills: Proficiency with Nihon Khoden equipment, familiarity with VA procedures (CPRS), 10-20 system electrode application.
• Mandatory: U.S. Citizenship, valid TB Test, Hepatitis B Immunization, valid CPR Card.
• Compliance: Adherence to VA policies, Joint Commission standards, OSHA, and CDC health requirements. Personnel are subject to pre-assignment medical exams, immunizations, and random drug testing.

Submission Requirements

Interested and capable contractors must respond via email to Tracey Williams-Douglas at tracey.williams-douglas@va.gov by the deadline. Responses must include:

• Company Name, Address, Phone Number, Point of Contact.
• Type of Business (e.g., Large, SDVOSB, VOSB, 8(a), HUB-Zone, WOSB, Small disadvantaged, Small Business).
• Unique Entity Identifier (UEI) Number.
• A capability statement detailing qualifications and ability to perform the services described in the attached DRAFT Performance Work Statement (PWS). This should include:
  • Experience as a Prime Contractor for similar EEG Technician Services.
  • Experience providing these services in the Greater Los Angeles area, with specific examples and client contact information for verification.
  • Information on the number of patients served if clinics were operated.
• For SDVOSB/VOSB respondents: Proof of certification (https://search.certifications.sba.gov/) and acknowledgment of understanding subcontracting limitations per VAAR 852.219-10 and 852.219-11.

Contract Details & Set-Aside

• Opportunity Type: Sources Sought / Market Research.
• NAICS Code: 561320 (Temporary Help Services).
• Place of Performance: VA Greater Los Angeles Healthcare System, Los Angeles, CA.
• Set-Aside: This notice is specifically seeking to determine if the requirement can be set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), or other small business concerns.
• Contact: Tracey Williams-Douglas, Contract Specialist, tracey.williams-douglas@va.gov.

Important Notes

This is not a solicitation, and responses do not constitute an offer. A separate response will be required if a formal solicitation is issued. All offerors must be registered in SAM.gov. Contractor personnel requiring access to VA computer systems will be subject to background investigations, with costs borne by the contractor.