Q503--Dental Surgical Guide Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, TX, is conducting a Sources Sought / Request for Information (RFI) to identify potential sources for Dental Surgical Guide Services. This involves the custom laboratory fabrication of patient-specific surgical guides to support Oral Surgery and Implant procedures. The RFI aims to gather information to define the procurement strategy for a future solicitation. Responses are due by March 3, 2026, at 3:00 PM Central Time.
Purpose & Scope
The primary purpose of this RFI is market research to identify qualified vendors capable of providing custom dental surgical guides. These guides are crucial for Veteran patient safety and clinical outcomes. The scope of work includes complete fabrication services based on VA-provided digital imaging and planning data, encompassing receipt of digital CBCT files, potential digital surgical planning collaboration, fabrication, and timely delivery. The contractor must ensure secure handling of protected health information (PHI) if applicable. A maximum of 50 orders per month will be accepted for both Houston and Conroe Dental Clinics.
Contract Details & Anticipated Terms
The anticipated contract type is a Single Award, Firm Fixed Price, with a Base year plus four option years. The period of performance is expected to run from April 2026 through April 2031 if all options are exercised. Services will be performed at the Houston Dental Service and Conroe Dental Clinics, Monday through Friday, 7:00 am to 5:30 pm CST.
Eligibility & Set-Aside Considerations
The applicable NAICS Code is 339116 (Dental Laboratories) with a size standard of 500 employees, and the PSC Code is Q503 (Medical - Dentistry). The VA encourages small business concerns (SB, SDVOSB, VOSB, HUBZone, or 8A) to respond to assist MEDVAMC in determining potential levels of competition and general market pricing. The information gathered will inform the final procurement strategy, including potential set-asides. Vendors must provide an Authorized Distribution Letter from the OEM if offering brand-name items.
Response Requirements & Evaluation
Interested contractors must provide their company name, point(s) of contact, address, phone, email, UEI, and CAGE Code. They must also state their small business status, confirm capability to provide training as outlined in the SOW, and list any Government Wide Agency Contracts (GWAC), GSA Schedules, IDIQs, or BPAs they hold. Estimated market research pricing is also requested. Responses will be used solely for market research by the MEDVAMC Purchasing and Contracting Team and will not be released externally. If no responses are received from authorized distributors, the action may be sole-sourced to the manufacturer.
Submission & Contact
Responses are due by March 3, 2026, at 3:00 PM Central Time. The subject line of the response must reference the RFI number (36C25626Q0419). This is a Sources Sought notice only and not a solicitation; no solicitation exists at this time. Interested parties should monitor Federal Contract Opportunities or GSA for future information. Contact: Robert (Dustan) Arabie, Contract Specialist, at robert.arabie@va.gov.