Q509--BOI Acute Bedside Dialysis Contract 5-Year IDIQ: 06/01/2026 - 05/31/2031

Form / Attachment / Pricing Sheet

This document is a Price/Cost Schedule for the provision of Acute Dialysis Services. It outlines the unit prices for various dialysis treatments and related services across multiple ordering periods.

• Item Numbers: Differentiates between various service types (e.g., Hemodialysis Maintenance Treatments, Peritoneal Dialysis, CRRT).
• Descriptions: Details the specific services offered, including nurse, equipment, and supplies.
• Quantities: Specifies the number of units (Each - EA) available for each service.
• Unit Prices: Lists the cost per unit for each service.
• Ordering Periods: The schedule is broken down into five distinct ordering periods, each spanning one year from June 1st to May 31st of the following year (e.g., 2026-2027, 2027-2028, etc.).
• Service Specifics: Includes details such as standard operating hours for maintenance treatments, conditions for emergent treatments, and billing for nurse waiting time.
• Restrictions: Travel, Per Diem, and Lodging are not authorized. Task Orders will be bulk funded, and contractors will invoice only for services requested and provided.

This schedule is critical for bidders to understand the pricing structure for the required dialysis services. It provides the unit costs for each type of service across the potential contract duration, enabling bidders to calculate their proposed costs and assess the financial viability of the opportunity. Bidders must ensure their pricing aligns with or is competitive within this framework.

Form / Attachment / Pricing Sheet

This document is an attachment titled "ATTACHMENT 4 PAST PERFORMANCE REFERENCES." It serves as a template for bidders to provide information about their past performance on relevant contracts or task orders.

The attachment provides a structured format for detailing up to three past performance references. For each reference, bidders are required to provide:

• Contract/Task Order Title
• Point of Contact (POC) Name and Title
• Agency, Address, Phone Number, and E-Mail Address of the POC
• Contract Title and Number
• Contract Period of Performance (POP)
• Contract Value
• A description of the relevant work performed

Bidders are instructed to provide verified, up-to-date contact information.

This attachment is crucial for bidders as it outlines the specific information the government requires to assess past performance. Completing this form accurately and thoroughly will be essential for the proposal submission and will likely be a significant factor in the evaluation process.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide acute bedside dialysis services for inpatients at the Boise VA Medical Center (BVAMC), as the facility does not have internal dialysis services.

• Provide Registered Nurse (RN) services for acute bedside dialysis.

• Services include Hemodialysis, Peritoneal Dialysis, and Continuous Renal Replacement Therapy (CRRT).

• Contractor must furnish all necessary equipment and supplies (e.g., CRRT cartridges, PD/HD solutions, tubing, needles, cleaning supplies).

• Contractor is responsible for equipment maintenance, cleaning, and repair.

• Contractor must maintain a compliance level of no less than 90% in areas including vascular access site maintenance, adherence to dialysis prescription, pain assessment/reassessment, patient education documentation, and hand-off communication.

• Semi-annual reports on equipment maintenance, downtime, and safety certifications are required.

• Quarterly submission of Performance Improvement Plan data.

• Place of Performance: Department of Veterans Affairs Medical Center, 500 West Fort Street, Boise, ID 83702.

• Contract Base Year: December 1, 2025, through November 30, 2026, with four one-year option periods.

• Personnel Qualifications: RNs must possess a current, unrestricted US state/territory/commonwealth license, Basic Life Support (BLS) certification, negative PPD/chest x-ray, and Hepatitis B immunity or declination. All staff must undergo VA VetPro credentialing.

• Training: Contractor staff must complete VA Privacy and Information Security Awareness training, HIPAA training, and facility orientation modules. Competency verification checklists and training records must be submitted.

• Location: Offeror must be located within a 50-mile radius of the Boise VA Medical Center.

• Security: Contractor personnel are subject to background investigations (NACI level clearance required) and must adhere to VA information security and privacy regulations. Liquidated damages apply in case of a data breach involving Sensitive Personal Information (SPI).

• Non-Personal Services: The contract is for non-personal services; the government will not control the medical or professional aspects of the services rendered.

• Hours of Operation: Inpatient care is 24/7; work schedule will vary based on patient needs, including weekdays, weekends, off-tours, and holidays. Contractor is responsible for holiday and leave pay for their staff.

• Reporting: Weekly or monthly invoices required. Contract number must be on all correspondence. Summary invoices must be submitted through the Invoice Payment Processing System (IPPS).

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 7 CONTRACTOR RULES OF BEHAVIOR," outlines the user agreement and rules of behavior for contractors accessing and using Department of Veterans Affairs (VA) information assets, data, systems, and sites. It details the terms and conditions governing contractor access and use of VA resources.

• General Terms and Conditions: Covers expectations regarding privacy, consent to monitoring and reviews by VA personnel (including OI&T and OIG), and prohibitions against unauthorized access or misuse of Federal Government systems. It also addresses the sharing of personal identifiers for system access and compliance with VA security directives.
• General Rules of Behavior: Establishes standards for contractors, including:
  • Proper procedures for requesting and managing user accounts.
  • Authorized use of systems, software, databases, and data.
  • Restrictions on using non-contractor owned equipment (OE) for VA sensitive information.
  • Prohibitions against exploiting system controls or accessing information for non-contractual purposes.
  • Requirements for protecting passwords and information from unauthorized disclosure, modification, or destruction.
  • Mandates for using FIPS 140-2 validated encryption and following VA Handbook 6500.1 for electronic media sanitization.
  • Guidelines for public dissemination of VA information and prohibiting unauthorized disclosures.
  • Rules regarding hosting internet servers and protecting government property.
  • Requirements for using authorized anti-virus, antispyware, and firewall software.
  • Mandates for completing required information security and privacy training.
• Additional Conditions for Non-VA IT Resources: Specifies requirements for connecting to the VA network, using approved remote access software, and prohibits remote access from public computers. It also states that subcontracting does not waive security responsibilities.
• Statement on Litigation: Clarifies that the agreement does not create rights enforceable in litigation against the U.S. Government.
• Acknowledgement and Acceptance: Requires contractors to acknowledge and accept all terms and conditions.

This attachment is critical for any bidder seeking to understand the security, privacy, and acceptable use policies they will be required to adhere to if awarded a contract involving access to VA data, systems, or sites. It highlights significant compliance obligations related to information security, data handling, and system access, which may influence resource allocation and operational planning for potential offerors.

Solicitation / RFP / RFQ

This is a combined synopsis/notice for commercial items, issued as a Request for Quotation (RFQ) under the authority of 38 U.S.C. 8153. The Department of Veterans Affairs (VA), Network Contracting Office 20 (NCO 20), is seeking quotes for a five-year Indefinite Delivery Indefinite Quantity (IDIQ) firm-fixed-price contract for Acute Bedside Dialysis Services for eligible patients of the Boise VA Medical Center (BVAMC).

• Provision of Acute Bedside Dialysis Services to patients at the Boise VA Medical Center.

• Services must be performed by qualified nurses and physicians.

• Contractor personnel must be credentialed and privileged to provide services.

• Adherence to the Performance Work Statement (PWS), Quality Assurance Surveillance Plan (QASP), and other attached documents.

• Contract Type: Firm-Fixed Price IDIQ

• Period of Performance: Five years (estimated 05/31/2026 – 06/01/2031)

• Guaranteed Minimum Quantity: 200 each

• Maximum Quantity: 2,000 each

• Place of Performance: Boise VA Medical Center, Boise, ID 83702. No travel, lodging, or per diem authorized.

• Response Date/Time: March 10, 2026, 16:00 Pacific Time, Los Angeles, USA.

• Questions Due: February 20, 2026, 16:30 Pacific Time.

• Submission Method: Email to david.hurrell@va.gov.

• Quote Format: PDF or Microsoft Word, organized into four parts (Administrative, Past Performance, Technical Capability, Price), with a 25-page limit per part.

• Evaluation Factors (in descending order of importance): Technical (Staffing Plan, Ability to meet schedule/quality, Quality control plan), Past Performance, and Price. Non-price factors combined are significantly more important than price.

• This procurement is a Veterans Small Business (VOSB) set-aside.

• NAICS Code: 621492 (Kidney Dialysis Centers), Size Standard: $47 million.

• Offerors must be located within a 50-mile radius of the Boise VA Medical Center.

• This notice incorporates provisions and clauses effective through Federal Acquisition Circular (FAC) 2025-06.

• Key attachments include PWS, QASP, Key Personnel Listing, Past Performance References, Contractor Employee Legal Status, Organizational Conflict of Interest Statement, Rules of Behavior, and Price/Cost Schedule.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 6 ORGANIZATIONAL CONFLICT OF INTEREST STATEMENT.docx," provides the required provision 852.209-70 for Organizational Conflicts of Interest (OCI) and includes Appendix A, a form for contractors to certify their compliance. All healthcare contracts require a response to this provision.

• Provision 852.209-70 (OCT 2020): Outlines the government's interest in avoiding OCI, defines OCI, and details the Offeror's responsibility to provide a statement with their offer concerning any past, present, or planned interests that could create an OCI or an unfair competitive advantage. It also covers statements for consultants and subcontractors and potential consequences of nondisclosure or misrepresentation.
• Appendix A - Contractor Conflict of Interest Certification Statement: This form requires the contractor to either certify that individuals listed in the solicitation have no OCI related to the services or attach a detailed statement describing any relevant facts concerning past, present, or planned interests, including mitigation strategies. It is specific to Solicitation # 36C26026Q0204 for Acute Bedside Dialysis.

Bidders must complete and submit this OCI statement as part of their offer for Solicitation # 36C26026Q0204. Failure to properly address potential organizational conflicts of interest, or misrepresentation, may result in disqualification or contract termination.

Form / Attachment / Pricing Sheet

This document is Attachment 5, a certification required for contractors regarding the legal status of their employees. It outlines the contractor's responsibilities to ensure compliance with immigration and nationality laws when employing individuals working on Department of Veterans Affairs (VA) patient referral contracts.

• Compliance with Immigration and Nationality Act: Contractors must adhere to all legal provisions related to non-immigrant foreign nationals working under contract with the VA.
• Prohibition of Illegal Aliens: Contractors shall not knowingly employ illegal aliens or foreign nationals who are in violation of their U.S. admission status.
• Consequences of Non-Compliance: Failure to comply may result in the VA prohibiting the non-compliant foreign national from working on VA-related contracts and may serve as grounds for contract termination due to breach.
• Subcontractor Certification: Contractors must obtain similar certifications from their subcontractors.
• Legal Ramifications: False certifications are subject to prosecution under 18 U.S.C. 1001.

Bidders must understand and be prepared to sign this certification. It signifies a commitment to legal employment practices concerning foreign nationals working on VA contracts. Failure to comply with these requirements can lead to significant penalties, including contract termination. Bidders should ensure their hiring and subcontracting practices align with these legal mandates.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 3 KEY PERSONNEL LISTING.docx", is a form or attachment intended for bidders to list key personnel. It requires specific information for each individual proposed for the opportunity.

• LAST NAME: The last name of the key personnel.
• FIRST NAME: The first name of the key personnel.
• TITLE: The job title of the key personnel.
• FUNCTION: The role or function the key personnel will perform.
• Qualification documents: Bidders must include qualification documents for credentialing licenses, if applicable.
• OIG Exclusions Program Verification: Bidders must provide certification that proposed staff have been verified as not appearing on the Office of Inspector General (OIG) Exclusions Program list. This verification should be done via the online searchable database: https://oig.hhs.gov/exclusions/index.asp, in accordance with Social Security Act 1128, 42 U.S.C. § 1320a-7.

Bidders must complete and submit this attachment as part of their proposal. It is crucial for demonstrating the qualifications and compliance of the proposed key personnel. Failure to provide the required information and certifications may impact the evaluation of the proposal.

Form / Attachment / Pricing Sheet

This document is Attachment 2, a Quality Assurance Surveillance Plan (QASP), which outlines the systematic method for evaluating contractor performance under the stated contract. It details what will be monitored, how monitoring will occur, who will conduct it, and how results will be documented. This QASP is a "living document" and may be revised.

• Government Roles: Identifies the Contracting Officer (CO) Scott Reed and Contracting Officer's Technical Representative (COR) Robert Allison, detailing their responsibilities in overseeing surveillance and technical administration.
• Contractor Representatives: Placeholder for Primary and Alternate Program Managers.
• Performance Standards: Defines desired services and outlines how the Government will use these standards to rate contractor performance, impacting past performance assessments.
• Methods of QA Surveillance: Details methods such as Direct Observation, Periodic Inspection, Validated User/Customer Complaints, Random Sampling, and Verification of Contractor-Provided Documentation.
• Sample Performance Measures: Provides a table with specific measures (Key Personnel, Patient Safety, Licensing, Training, Privacy, Invoicing) including performance requirements, acceptable quality levels (AQLs), surveillance methods, and incentives/disincentives.
• Ratings: Defines performance ratings from Exceptional to Unsatisfactory, with notes on justification criteria.
• Documenting Performance: Outlines the process for documenting performance, including Contract Discrepancy Reports (CDRs) for unacceptable performance.
• Frequency of Measurement & Reporting: Specifies how often measurements will be taken and performance reported (quarterly reports to the CO).

This QASP is crucial for bidders as it defines the performance standards and quality metrics by which the contractor's work will be evaluated. Understanding these requirements, acceptable quality levels, and surveillance methods will help bidders assess their capability to meet contract expectations and understand potential incentives or deductions based on performance. It highlights the government's approach to quality control and performance management.