Q515-- 580 -Phlebotomy Staffing Services - HOUSTON - 5 YEAR

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide phlebotomy services at the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, Texas, to support Veteran beneficiaries.

• Provide approximately 33,280 phlebotomist hours per year, with an option to increase by 11,050 hours.

• Services required 24 hours a day, seven days a week, including Federal Holidays, for both inpatient wards and the outpatient specimen collection clinic.

• Phlebotomists must have at least two years of experience and have performed services within the last 3 years.

• Responsibilities include routine and complex blood drawing, particularly from patients with difficult-to-access veins (e.g., geriatric, spinal cord, cancer patients).

• Maintain patient privacy and confidentiality of health information.

• Perform other technical laboratory procedures as needed, such as accessioning, centrifugation, and serum separation.

• Handle specimen collection for blood, urine, and glucose tolerance testing.

• Contractor performance monitoring will be conducted using the Quality Assurance Surveillance Plan (QASP).

• Phlebotomists must be competent to perform tasks independently, drawing blood from 40-80 patients daily and handling at least 20% of hard sticks.

• Adherence to VAMC Customer Service Standards of Behavior Policy.

• Compliance with safety practices, regulations, and policies (OSHA, Medical Center policies).

• Prompt reporting of on-the-job injuries/illnesses.

• Maintain equipment in safe working status.

• MEDVAMC, Houston, Texas.

• Inpatient units operate 24/7. Outpatient draw clinic operates Monday-Friday, 6:00 am - 5:30 pm.

• Staffing: Provide adequate staff for coverage during identified times, including weekends and holidays. Replacement coverage must be provided within 60 minutes for shift absences.

• Training: All contract phlebotomists must complete required VA Privacy and Information Security, Rules of Behavior, and HIPAA training prior to orientation. Annual training requirements must also be met.

• Background Checks: Phlebotomists must undergo background checks and interviews.

• Personnel: Contractor is responsible for worker's compensation, professional liability insurance, health examinations, and income tax withholding.

• Security: Adherence to VA information security and privacy language, including data protection and handling of sensitive information.

• Overtime: Overtime requires prior approval and will be paid at 1.5x Base. Holiday pay is 2.0x Base.

• Candidate Submission: Resumes/packets detailing experience, credentials, and certifications are required for each candidate. Completed TYPED forms are required for selected candidates, including security request forms and fingerprinting.

Sources Sought Announcement

This is a Sources Sought announcement for information purposes only, not a solicitation for proposals. The Department of Veterans Affairs (VA) is conducting market research to identify businesses capable of providing phlebotomy staffing services for the Michael E. DeBakey VA Medical Center (MEDVAMC) in Houston, TX. The goal is to determine market availability for the requirement outlined in the attached draft Performance Work Statement (PWS).

• Provide approximately 33,280 phlebotomist hours per year.

• Option to increase hours by an additional 11,050 hours per year via contract modification.

• Services are for Veteran beneficiaries at MEDVAMC, 2002 Holcombe Boulevard, Houston, TX 77030.

• The requirement is for a 5-year contract.

• Product Service Code: Q515

• NAICS Code: 561320

• Interested vendors must submit an email to karen.battie@va.gov.

• Responses must be received in writing no later than 2:00 PM CST on March 26, 2026.

• Telephone inquiries will not be accepted or acknowledged.

• No feedback or evaluations will be provided.

Responses should include the company's socio-economic status (e.g., SDVOSB/VOSB, 8(a), HUB Zone, WOSB, SDB, Small Business).

1. Company name, address, contact information, SAM Unique Entity ID, and website.
2. GSA/FSS contract number (if applicable).
3. Socio-economic status.
4. Capability statements with supporting documentation for organizational and staff capabilities. Address any anticipated subcontracting or teaming arrangements.

• No solicitation document is available at this time. This notice is for information gathering only.
• Vendors interested in providing an offer will need to respond to a separate solicitation announcement when published.
• A draft Performance Work Statement (PWS) is attached for details.