Q518--NEW 'Base 4 Option' Whole Health Music Therapy (Mental Health)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Lexington, KY VAMC, is soliciting quotes for Whole Health Music Therapy (Mental Health) services. This opportunity seeks to provide integrative health services to veterans through music therapy. The procurement is structured as a Base year plus four Option years, with services anticipated to begin on March 1, 2026. This is an Unrestricted procurement in the Open Market. Quotes are due by February 13, 2026, at 10:00 AM CT.
Scope of Work
The contractor will provide clinical music therapy services, including guitar, drumming, and songwriting, for the LVAHCS Whole Health Program. Services will be delivered in group sessions (1-12 participants), either face-to-face or virtually, Monday through Friday, 0700-1900, excluding federal holidays. Each period requires 220 hours of music therapy and documentation time. Practitioners must hold a bachelor's degree in music therapy from an approved program, be board-certified (MT-BC), and maintain current CPR certification. Documentation of patient participation and outcomes in the VA Electronic Medical Record (CPRS) is required within 24 hours of sessions.
Contract Details
- Contract Type: Combined Synopsis/Solicitation (RFQ) for commercial products and services.
- Set-Aside: Unrestricted in the Open Market. (Note: While unrestricted, the solicitation incorporates VAAR 852.219-73 and FAR 52.219-27 related to Service-Disabled Veteran-Owned Small Businesses).
- NAICS Code: 611699 (All Other Miscellaneous Schools and Instruction) with a $16 Million small business size standard.
- FSC/PSC: Q518 (Physical Medicine And Rehabilitation Services).
- Period of Performance:
- Base Year: March 1, 2026 – February 28, 2027
- Option Years 1-4: Extending through February 28, 2031
- Place of Performance: Lexington VA Medical Center, 1101 Veterans Drive, Lexington, KY, or virtually.
Submission & Evaluation
- Questions Due: February 9, 2026, at 10:00 AM CT, via email to Ayslin.Kennett@va.gov.
- Quote Submission: Email a PDF on company letterhead to Ayslin.Kennett@va.gov. The subject line must reference solicitation number 36C24926Q0097.
- Required Attachments: Product information brochure with specifications, user manual, and certification that equipment meets salient characteristics. The quote must reflect the Statement of Work.
- Evaluation Factors: Award will be based on a comparative evaluation considering: (1) Price, (2) Technical or Quality (ability to meet desired turnaround times as stated in the SOW), and (3) Past Performance references.
Additional Notes
The Government will furnish all necessary supplies and equipment. Practitioners will be paid an hourly rate for time before, during, and after each class (totaling 2 hours per class). Two classes per week and five Whole Health Events are anticipated.