Q522--Diagnostic Medical Physicist Support - TVHS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research via a Sources Sought Notice to identify qualified businesses capable of providing Diagnostic Medical Physicist Equipment Inspection Services for the Tennessee Valley Healthcare System (TVHS). This is not a solicitation, and no contract will be awarded directly from this notice. Responses will inform future competitive processes. Capability statements are due by May 12, 2026, 10:00 am Central Time.
Scope of Work
The required services involve comprehensive imaging equipment inspections to ensure compliance with American College of Radiology (ACR) and Mammography Quality Standards Act (MQSA) requirements. This includes:
- Annual or more frequent inspections of various imaging equipment (x-ray, nuclear medicine cameras, PET/CT, ultrasound, MRI).
- Acceptance testing for new or relocated equipment.
- Inspections following repairs or modifications.
- Consultation for additional services, such as safety training.
- Review of CT protocol optimization.
- Shielding design calculations and surveys for x-ray systems.
- Assistance in developing comprehensive technical quality assurance programs.
- Follow-up inspections to verify corrective actions.
Inspections must adhere to relevant ACR, MQSA, AAPM, and CRCPD standards. Deficiencies must be reported verbally to the service supervisor or Radiation Safety Officer (RSO) before leaving the facility and in writing within five working days. Unsafe conditions require immediate reporting to the RSO.
Place of Performance
Services will be performed at multiple TVHS locations:
- VA Medical Center, Nashville Campus, Nashville, TN
- Clarksville VA Clinic, Clarksville, TN
- Chattanooga VA Clinic, Chattanooga, TN
- Alvin C York VA Medical Center, Murfreesboro, TN
Contract & Timeline
- Type: Sources Sought / Market Research
- Duration: Tentatively a five-year Indefinite Delivery Contract with one-year ordering periods.
- Set-Aside: None specified (market research for small businesses).
- Response Due: May 12, 2026, 10:00 am Central Time.
- Published: April 28, 2026.
Submission Requirements
Interested businesses should submit a capability statement addressing their ability to meet the requirements outlined in the Performance Work Statement. Submissions must include:
- SAM UEI number.
- Small business category (if applicable).
- Previous experience providing similar services.
- Any other pertinent information for market assessment.
Email all replies to Rebecca.espinoza@va.gov with the subject line: 36C24926Q0199 Diagnostic Medical Physicist Equipment Inspection Services TVHS. Questions regarding this notice will not be answered.
Qualifications
Physicists must be certified by the American Board of Radiology, American Board of Medical Physics, Canadian College of Physicists in Medicine, or possess equivalent credentials, and hold full, unrestricted licenses. Board certification must be maintained throughout the contract period.