Q522--Radiology Physician Services - Sioux Falls, SD PoP 08/01/2026-07/31/2031 (5YR)

Solicitation / RFP / RFQ

This solicitation is for Radiology Physician Services for the Sioux Falls VA Health Care System, encompassing both on-site and off-site (teleradiology) services. The Department of Veterans Affairs (VA) intends to award a Fixed Price, Indefinite Delivery Indefinite Quantity (FP-IDIQ) contract with a five-year ordering period.

• On-site Services: Provide a minimum of one (1) full-time (1.0 FTE) Board Certified Radiologist for interpretations and radiology procedures Monday-Friday, 8:00 am - 5:00 pm. This includes one (1) Radiologist, Board Certified in Radiology, to act as Acting Chief of Radiology (0.2 FTE).

• Off-site (Teleradiology) Services: Provide interpretation coverage for various radiology procedures, including general radiology, fluoroscopic procedures, neuroradiology, musculoskeletal imaging, nuclear medicine, SPECT/CT, CT, CTA, MRI, MRA, Ultrasound, and bone densitometry. Coverage must be 24 hours a day, seven days a week, including Federal Holidays.

• Key Personnel: Offerors must propose seven (7) key personnel to be credentialed and available for scheduling.

• Standards of Care: Services must meet or exceed currently recognized national standards as established by the American College of Radiology Guidelines and the American Board of Nuclear Medicine.

• Credentialing and Privileging: All personnel must be credentialed and privileged according to VHA Directive 1100.20 and VHA Directive 1100.21.

• Training: Mandatory training includes ACLS/BLS, Infection Control, VA Privacy and Information Security, MRI Safety, Radiation Safety, and Nuclear Medicine training.

• Medical Records: Documentation must comply with standard commercial practice and VHA directives.

• Contract Type: Fixed Price, Indefinite Delivery Indefinite Quantity (FP-IDIQ).

• Period of Performance: Five-year ordering period, effective August 1, 2026, through July 31, 2031.

• Guaranteed Minimum/Maximum: Minimum $250,000.00, Maximum $12,000,000.00 for all ordering periods.

• Proposal Submission: Proposals must be submitted electronically via email to Daniel.vagts@va.gov by the due date of June 18, 2026, 10:00 AM CST.

• Evaluation Factors: Offers will be evaluated on Technical Capability (Qualifications of Personnel, Experience and Clinical Skills, Management and Administrative Skills), Past Performance, Veterans Preference, and Price. Technical Capability and Past Performance will have primary emphasis.

• Questions: Questions are due by June 4, 2026, and must be submitted via email to Daniel.vagts@va.gov.

• This acquisition is UNRESTRICTED.

• NAICS Code: 621111 (Offices of Physicians (except Mental Health Specialists))

• Size Standard: $16 Million

• Offerors must adhere to all FAR and VAAR clauses and provisions incorporated by reference.

• Pricing for off-site teleradiology services will be based on current Medicare CTP Code with modifier 26 (Professional Component) for South Dakota, plus a proposed percentage increase.

• Electronic invoice submission is required via the Tungsten website.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire used by Network Contracting Office 23 (NCO23) to gather information for evaluating quotes received for Radiology Physician Services in Sioux Falls, SD. It is intended for providers of past performance information.

• Section A: To be completed by the contractor, it collects information about the prospective government contractor, including name, address, point of contact, contract number, description of services, award date and amount, and period of performance. It also includes an authorization for release of this information to NCO23.
• Section B: To be completed by the respondent (past performance provider), it collects respondent information and includes a rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Neutral) for assessing Quality of Service, Schedule, and Business Relations. It also asks how the respondent would feel about awarding another contract to the contractor.

This questionnaire is critical for the evaluation process of the solicitation. Bidders should be aware that their past performance will be assessed using this tool. The questionnaire is due by April 30, 2026, and should be sent via email to Daniel Vagts at daniel.vagts@va.gov.

Form / Attachment / Pricing Sheet

This document, "D.6 Attachment 6 - CPT Code Table.xlsx", provides a detailed breakdown of CPT codes, their descriptions, estimated quantities, and associated Medicare rates for diagnostic imaging procedures. It is structured across five ordering periods, each covering a one-year duration from August 1, 2026, to July 31, 2031.

• CPT Codes and Descriptions: Lists specific medical procedure codes and their corresponding descriptions (e.g., 70100 - MANDIBLE 3 VIEWS OR LESS).
• Estimated Quantities: Provides an estimated number of procedures for each CPT code per ordering period.
• Medicare Rates: Displays the 2026 Medicare Facility Professional Component rate for South Dakota for each procedure.
• Offeror Proposed Percentage: A column for bidders to input their proposed percentage increase or decrease relative to the Medicare rate.
• Estimated Cost: A calculated field for the total estimated cost based on quantity, Medicare rate, and proposed percentage.
• Ordering Periods: The data is segmented into five distinct ordering periods, each with its own date range.

This attachment is crucial for bidders to understand the pricing structure for medical imaging services. Bidders must use this table to input their proposed percentage adjustments to the Medicare rates for each CPT code. The "Offeror Proposed Percentage of Medicare Rate" column is where bidders will enter their pricing strategy. The "Estimated Cost" column will then reflect the calculated cost based on their proposed rates and the government's estimated quantities. This document directly informs the pricing aspect of a bid and is essential for developing a competitive proposal.

Form / Attachment / Pricing Sheet

This document, "D.7. Attachment 7 - Key Personnel.xlsx", is an attachment related to solicitation 36C26326R0001. It is intended to capture information about key personnel required for the opportunity.

The spreadsheet contains columns for 'KEY PERSONNEL' and 'TITLE/POSITION'. It appears to be a template for bidders to list individuals who will be considered key personnel for their proposed effort and their corresponding roles.

Bidders must complete this attachment to identify and specify the key personnel they intend to assign to this contract. This information is likely a critical component of the proposal evaluation, demonstrating the bidder's capability to staff the effort with qualified individuals.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) that outlines the systematic method the government will use to evaluate contractor performance for the stated contract. It details what will be monitored, how monitoring will take place, who will conduct it, and how efforts and results will be documented.

• Government Roles: Identifies the Contracting Officer (CO) and Contracting Officer's Representative (COR) and their responsibilities in overseeing surveillance.
• Contractor Representatives: Placeholder for the contractor's Primary and Alternate Program Managers.
• Performance Standards: Defines the criteria and desired services against which contractor performance will be measured.
• Methods of QA Surveillance: Lists methods such as direct observation, periodic inspection, customer complaints, random sampling, and verification of contractor-provided documentation.
• Performance Requirements Table: Details specific measures (e.g., Timeliness of Reports, Provider Quality Performance, Qualifications of Key Personnel, Scope of Practice, Patient Access, Patient Safety, Licensing, Mandatory Training, Privacy/Confidentiality/HIPAA) with associated PWS references, performance requirements, standards, acceptable quality levels, surveillance methods, and frequency.
• CPARS Ratings: Explains the CPARS rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) used to assess performance.
• Documenting Performance: Outlines the process for documenting performance, including the use of Contract Discrepancy Reports (CDRs) for unacceptable performance.
• COR and Contractor Acknowledgement: Sections for formal sign-off by the COR and Contractor.

This QASP provides potential bidders with insight into how their performance will be evaluated if awarded the contract. It highlights the specific areas of focus, the standards they will be held to, and the methods the government will employ for surveillance. Understanding these requirements is crucial for developing a compliant and competitive proposal and for managing contract performance effectively.

Form / Attachment / Pricing Sheet

This document, "Contractor Rules of Behavior," is an attachment (Appendix D to VA Handbook 6500.6) that outlines the terms and conditions for contractor access to and use of Department of Veterans Affairs (VA) information assets and resources. It serves as a User Agreement that contractors must understand and accept.

• General Terms and Conditions: Covers understanding of no expectation of privacy, consent to monitoring and reviews by VA staff and OIG, prohibition of unauthorized access or misuse of Federal Government systems, and awareness of potential penalties.
• General Rules of Behavior: Establishes standards for information security, including:
  • Following procedures for account access and usage.
  • Using only authorized systems, software, databases, and data.
  • Restrictions on using non-contractor owned equipment for VA sensitive information.
  • Not exploiting access rights for personal gain.
  • Not overriding security controls without authorization.
  • Limiting use of systems and information strictly to contract fulfillment.
  • Protecting passwords and sensitive information (using FIPS 140-2 validated encryption).
  • Adhering to VA directives and handbooks regarding IT equipment and information.
  • Obtaining COTR approval for public dissemination of VA information.
  • Not hosting unauthorized servers.
  • Protecting government property.
  • Using authorized anti-virus, anti-spyware, and firewall software.
  • Completing required security and privacy training.
• Additional Conditions for Non-VA IT Resources: Details requirements for connecting to the VA network, remote access limitations, and prohibitions on dual network connections.
• Statement on Litigation: Clarifies that the agreement does not create rights enforceable in litigation.
• Acknowledgement and Acceptance: Requires contractors to sign, acknowledging receipt and acceptance of the terms.

Potential bidders must understand that compliance with these Rules of Behavior is a mandatory requirement for performing services under any contract with the VA. This document outlines critical security and access protocols that will govern contractor activities involving VA information systems and data. Failure to comply can result in penalties. Bidders should review these rules carefully to assess their organization's ability to meet these requirements.

Form / Attachment / Pricing Sheet

This document, "D.2 Attachment 2 - Organizational Conflict of Interest," provides the "ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020)" provision (VAAR 852.209-70) and requires offerors to respond using the form in Appendix A. It aims to prevent situations that could create an organizational conflict of interest (OCI) or provide an unfair competitive advantage.

• VAAR 852.209-70 Provision: Outlines the government's interest in avoiding OCIs, defines OCI, and details the offeror's responsibility to disclose relevant facts about past, present, or planned interests. It also addresses potential mitigation strategies and the consequences of nondisclosure or misrepresentation.
• Appendix A - Certification Statement: A form for contractors to certify:
  • That listed key personnel have no present or planned interests creating an OCI related to the solicitation.
  • That none of the listed employees have past interests creating an OCI.
  • OR, to provide a separate statement detailing any relevant facts concerning past, present, or planned interests, including those of consultants and subcontractors, and how potential OCIs would be avoided or mitigated.

Bidders must carefully review this provision and complete the Appendix A form accurately. Failure to disclose or misrepresenting OCIs can lead to disqualification or contract termination. The document requires offerors to proactively identify and address any potential conflicts of interest related to their proposed work and personnel.

Form / Attachment / Pricing Sheet

This document is a certification required for contractors regarding compliance with the Immigration and Nationality Act of 1952, as amended. It ensures that contractors and their subcontractors will not employ illegal aliens or foreign nationals in violation of their status while working under contract for the Department of Veterans Affairs (VA), particularly concerning services for VA patient referrals.

• Contractor Certification: The contractor must certify compliance with all legal provisions of the Immigration and Nationality Act and related regulations enforced by Homeland Security, Immigration and Customs Enforcement, and the U.S. Department of Labor.
• Prohibition of Illegal Employment: Contractors are prohibited from knowingly employing illegal aliens or foreign nationals who are in violation of their visa status.
• E-Verify Requirement: Compliance with "E-Verify" requirements is mandated.
• Subcontractor Certification: Contractors must obtain similar certifications from their subcontractors.
• Consequences of Non-Compliance: Failure to comply may result in the prohibition of the foreign national from working on VA contracts and may serve as grounds for contract termination.
• Certification Fields: Includes spaces for Signature, Date, Printed Name, Title, and Company Name.
• Legal Disclaimer: States that false certifications are subject to prosecution under 18 U.S.C. 1001.

This attachment is a mandatory certification that potential bidders must understand and be prepared to complete if awarded a contract. It outlines specific legal and compliance requirements related to employment eligibility for foreign nationals working on VA contracts, particularly those involving patient referrals. Bidders should review this to ensure their organization can meet these obligations.

Solicitation / RFP / RFQ

This solicitation is for Radiology Physician Services at the VA Sioux Falls Health Care System. The period of performance is from August 1, 2026, to July 31, 2031 (5 years).

Specific requirements are detailed in the attached documents, including:

• Immigration and Nationality Act Requirement

• Organizational Conflict of Interest

• Contractor Rules of Behavior

• Quality Assurance Surveillance Plan

• Past Performance Questionnaire

• CPT Code Table

• Key Personnel

• Solicitation Number: 36C26326R0001

• Product Service Code: Q522

• NAICS Code: 621111

• Place of Performance: 2501 W 22nd Street, Sioux Falls, SD 57105, USA

• Period of Performance: 08/01/2026 - 07/31/2031

• Response Date/Time/Zone: June 18, 2026, 10:00 AM Central Time, Chicago, USA

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 23, 316 Robert Street N, Suite 506, Saint Paul MN 55101

No specific set-aside information is provided in this section.

• The primary description refers to "See attached document: 36C26326R0001." and lists several other critical attachments for bidders to review.
• Point of Contact: Daniel Vagts, Contract Officer, daniel.vagts@va.gov, 651-293-3040.

Sources Sought Announcement

This is a Sources Sought announcement, not a solicitation. The Department of Veterans Affairs (DVA), Network Contracting Office 23 (NCO 23), is seeking to identify vendors capable of providing Onsite and Offsite (teleradiology) Radiology Physician Services to the Sioux Falls VA Health Care System. The goal is to gauge current market conditions for NAICS code 621111 (Offices of Physicians, except Mental Health Specialists) with a size standard of $16 million.

• Board Certified Radiology Physician Services, including interpretation of general radiology, fluoroscopic procedures, neuroradiology, musculoskeletal imaging, general nuclear medicine and SPECT/CT, computed tomography, computed tomography angiography, magnetic resonance imaging, magnetic resonance angiography, ultrasound, and bone densitometry.

• Services must adhere to American College of Radiology (ACR) standards and guidelines.

• The contract will include one (1) twelve-month base period and four (4) twelve-month option periods.

• Sioux Falls VA Health Care System, 2501 W. 22nd Street, Sioux Falls, SD 57105.

• Contractor shall provide 1.0 FTE Board Certified Radiologist and 0.2 FTE Acting Chief of Radiology services on-site.

• Neuroradiology, Musculoskeletal Radiology (MSK), and Nuclear Medicine can be read off-site or in an additional reading room when on-site radiologists are not specialized.

Interested vendors must provide the following via email only:

1. Company name, address, contact person, phone, fax, email, DUNS number, and website.
2. Business socio-economic status (SDVOSB/VOSB, Small Business, Large, etc.).
3. Confirmation of experience providing Onsite and Offsite (teleradiology) Radiology Physician Services, including contract numbers for the past three years.
4. Indication of intent to enter into a joint venture or other relationship.

• Responses must be emailed to daniel.vagts@va.gov.

• Deadline: November 14, 2025, by 11:00 AM Central Time.

• No telephone responses will be accepted.

• This is an information-gathering notice only. A separate solicitation announcement will be published for vendors interested in submitting an offer.