Q522--VISN 19 OKC VAMC IR Physician Services

Amendment / Modification

This amendment modifies the solicitation by providing the Government's responses to vendor questions and making the following specific changes:

• Section B.2, Schedule of Services Updates:

  • Quantities for LINs 0001, 1001, 2001, 3001, and 4001 have been increased from 2080 to 2120 hours.
  • The descriptions for LINs 0003, 1003, 2003, 3003, and 4003 have been changed from "Holiday IR Physician Services" to "Call Back IR Physician Services."
  • The "Overtime IR Physician Services" LIN has been removed.

• PWS Section 1.5, Acronyms/Definitions: New definitions for "CALL BACK" and "ON-CALL" have been added.

• PWS Section 3.4, Timekeeping: The "Level of Effort for LIN 0001" has been updated to clarify standard hours and the process for approved additional hours.

• Section B.2, Schedule of Services (updated and replaced in its entirety).

• PWS Section 1.5, Acronyms/Definitions (new definitions added).

• PWS Section 3.4, Timekeeping (new details added for LIN 0001).

This amendment provides clarifications and updates to the Schedule of Services and PWS. Bidders should review these changes carefully as they may impact their proposal preparation and pricing. The updated Section B.2 Schedule of Services replaces the previously issued version.

Questions & Answers / Clarifications

This document provides the Government's responses to questions submitted by potential bidders regarding Solicitation 36C25925R0123 Amendment 0001.

• New Requirement Confirmation: The Government confirms that the requirement for Interventional Radiology services is a new requirement, with no incumbent identified.
• Procedure Volume: Approximately 1,928 Interventional Radiology (IR) procedures and 581 consults were completed in the past 12 months (March 1, 2025 - February 28, 2026). The facility currently performs approximately 20-25 IR procedures per week with one provider.
• After-Hours/On-Call: Approximately 3% of cases require after-hours intervention requiring the physician to come onsite. The typical call rotation is one week of call every 4-5 weeks.
• Supervision: Contractor physicians cannot provide resident supervision.
• Credentialing: Providers must be fully credentialed and privileged before performing services. Substitute providers must also meet these requirements. Expedited credentialing may be allowed for providers with existing VA privileges at another facility. The average credentialing and privileging timeline is approximately 28 days.
• Staffing: The contractor will work as part of a multidisciplinary team including IR nurses, radiology technologists, and a VA Interventional Radiologist. Dedicated IR technologists and nursing staff are assigned during procedures, though assignments may vary.
• Equipment: The facility is equipped with a Siemens Artis Pheno system and Philips Allura Xper SD.
• Evaluation Factors: Evaluation factors include Technical Capability, Past Performance, and Price. The evaluation will follow 52.212-2 and the Evaluation Addendum.

This document clarifies key aspects of the solicitation, including the nature of the requirement, historical procedure volumes, staffing, credentialing processes, and evaluation criteria. Bidders should review these responses to ensure their proposals accurately address the Government's needs and requirements.