Q523-- Autotransfusion Services - Kansas City VAMC

Award Notice

• Solicitation Number: 36C25526Q0064
• Award Number: 36C25526D0039
• Award Amount: $382,050.00
• Award Date: March 9, 2026
• Awardee Name: PERFUSION.COM, INC.
• Awardee Address: 2250 MCGREGOR BLVD # 3300, FORT MYERS, FL 33901

Autotransfusion Services - Kansas City VAMC

Department of Veterans Affairs, Network Contracting Office (NCO) 15, Leavenworth, KS

Opal Moore-Harris, Contract Specialist

• Agency URL: https://www.va.gov
• Agency Contact Email: opal.moore-harris@va.gov

Solicitation / RFP / RFQ

This solicitation seeks proposals for on-site Autotransfusion Services for the Kansas City VA Medical Center (VAMC) in Kansas City, MO. The services are to be provided in accordance with the Performance Work Statement (PWS).

• Provision of on-site Autotransfusion Services.

• Services must meet or exceed national standards established by the American Board of Cardiovascular Perfusion.

• Contractor must provide a minimum of 4 key personnel who are credentialed Certified Autotransfusionists.

• On-call coverage is required 24/7, with personnel available within 30 minutes of the facility for emergent cases.

• Personnel must meet specific licensing, certification, and training requirements, including ACLS, BLS, VA Privacy and Information Security Awareness, and HIPAA training.

• Compliance with all applicable VA Directives, policies, and federal regulations is mandatory.

• Contract Type: Indefinite-Quantity Contract.

• Period of Performance: Base year (April 13, 2026 - April 12, 2027) with four (4) one-year option periods.

• Contract Minimum: $500.00.

• Contract Maximum: $420,000.00.

• Offers are due by December 4, 2025, 17:00 CDT.

• Questions and inquiries are due by November 14, 2025, 10:00 AM CDT via email to Opal.Moore-Harris@va.gov.

• Offers must be submitted in two parts: price and non-price responses.

• Evaluation will be based on Technical Capability, Past Performance, and Price, with a best-value trade-off analysis.

• This acquisition is unrestricted.

• Offerors must be registered in the System for Award Management (SAM).

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-4, and 52.212-5.

• Several attachments are referenced, including QASP, Organizational Conflict of Interest, Past Performance Contacts, Contractor Rules of Behavior, Contractor Certification, and Subcontracting Plan.

Form / Attachment / Pricing Sheet

This document, "Attachment D.3 Past Performance Contacts," is a form designed to collect detailed information about an offeror's past performance. It requires the submission of at least three current or past performance references for Health Care for Homeless Veteran (HCHV) services provided within the last three years. The government will use this information to assess the offeror's ability to perform the required services. Records with unsubstantiated unsatisfactory past performance may lead to a technically unacceptable offer.

• Offeror Information: Space for the offeror to fill in their details.
• Past Performance References: For each reference, bidders must provide:
  • Business Name and Address
  • Contact Person and Title
  • Telephone Number
  • Contract Number/Reference
  • Contract Period of Performance Dates
  • Service Provided, Scope, and Complexity
  • Contract Value
• Performance Risk Assessment Questionnaire: A detailed questionnaire for the evaluator to assess the offeror's performance across various categories:
  • Quality of Product or Service
  • Price Control
  • Timeliness/Schedule
  • Business Relationships
  • Key Personnel
  • Other (including award likelihood, termination for default, cure notices, etc.)
• Rating Scale: A 1-6 scale (Exceptional to Unknown) with risk level definitions for performance assessment.
• Comments Section: Required for specific rating categories to provide supporting details.

Bidders must accurately and thoroughly complete this form for at least three relevant past performance references. The information provided here is critical for the government's evaluation of the offeror's past performance, which can significantly impact the technical acceptability of the proposal. Failure to provide complete and satisfactory past performance information may result in the offer being deemed technically unacceptable.

Form / Attachment / Pricing Sheet

This document is a certification form required for contractors to affirm compliance with the Immigration and Nationality Act of 1952, as amended. It ensures that contractors and their subcontractors will not knowingly employ illegal aliens or non-immigrant foreign nationals who are in violation of their visa status while providing services to the Department of Veterans Affairs (VA).

• Contractor Certification: The contractor must certify compliance with all legal provisions of the Immigration and Nationality Act and related regulations enforced by Homeland Security, Immigration and Customs Enforcement, and the Department of Labor concerning non-immigrant foreign nationals working under contract for the VA.
• E-Verify Requirement: Compliance with "Executive Order 12989" and related amendments, as well as applicable Federal Acquisition Regulations, is mandated.
• Subcontractor Certification: The contractor agrees to obtain similar certifications from their subcontractors.
• Consequences of Non-Compliance: Failure to comply may result in the prohibition of the foreign national from working on VA contracts and may serve as grounds for contract termination.
• Legal Disclaimer: A false, fictitious, or fraudulent certification may subject the maker to prosecution under 18 U.S.C. 1001.

Bidders must understand that completing and submitting this certification is a mandatory requirement. It signifies their commitment to legal employment practices concerning foreign nationals and adherence to immigration laws while performing services for the VA. This form needs to be filled out, signed, and dated by an authorized representative of the company.

Form / Attachment / Pricing Sheet

This document, "Attachment D.7 Wage Determinations," provides the official wage rates and fringe benefits required for various occupations under the Service Contract Act (SCA) for contracts awarded or extended on or after January 30, 2022. It outlines the minimum wage requirements based on Executive Orders 14026 and 13658, and lists specific hourly rates for numerous job classifications.

• Executive Order Minimum Wage: Specifies minimum hourly rates of $17.75 (EO 14026) or $13.30 (EO 13658), adjusted annually, applicable based on contract award/renewal dates.
• Occupational Listings: Provides detailed lists of occupations with corresponding minimum hourly wage rates and footnotes.
• Fringe Benefits: Outlines required fringe benefits, including Health & Welfare ($5.55/hour or $5.09/hour under EO 13706) and paid sick leave (1 hour per 30 hours worked, up to 56 hours annually).
• Vacation and Holidays: Details paid vacation (2-4 weeks based on service years) and a minimum of eleven paid holidays per year.
• Geographic Area: Specifies the applicable counties in Kansas and Missouri.
• Conformance Process: Explains the procedure for requesting additional classifications and wage rates not listed in the determination.

This document is critical for bidders to accurately estimate labor costs for their proposals. Understanding these wage and benefit requirements is essential for ensuring compliance with the Service Contract Act and for submitting a competitive and compliant bid. Bidders must ensure their proposed labor rates meet or exceed these minimums.

Form / Attachment / Pricing Sheet

This document is a template for a Small Business Subcontracting Plan, as required by FAR 52.219-9(d). It provides a standardized format for contractors to outline their plans for subcontracting with small businesses and other categories of small disadvantaged businesses.

• Plan Type: Requires selection between an Individual Plan (for a specific contract) or a Commercial Plan (company-wide or division-wide).
• Subcontracting Period: Specifies the fiscal year for which the plan is applicable.
• Goals: Outlines the requirement to set dollar and percentage goals for subcontracting with various categories of small businesses, including Small Business (SB), Veteran-Owned Small Business (VO), Service-Disabled Veteran-Owned Small Business (SDVO), Small Disadvantaged Business (SDB), Women-Owned Small Business (WO), and HUBZone Small Business (HUB).
• Products and/or Services: A section to list the types of products and/or services to be subcontracted.
• Goal Development Method: Requires a description of the method used to develop subcontracting goals.
• Identifying Potential Sources: Requires a description of methods used to identify potential sources for subcontracting.
• Indirect Costs: Specifies whether indirect costs are included in the subcontracting goals.
• Program Administrator: Requires identification of the individual responsible for administering the subcontracting program.
• Equitable Opportunity: Details the good faith efforts the contractor will take to ensure equitable opportunities for small businesses.
• Flow-Down Clause: Addresses the inclusion of FAR clause 52.219-8 in subcontracts.
• Reporting & Cooperation: Outlines requirements for reporting subcontracting achievements and cooperating with government studies.
• Recordkeeping: Describes the types of records to be maintained regarding subcontracting efforts.
• Utilization in Bid/Proposal: Addresses the contractor's agreement to make good faith efforts to acquire from small businesses used in preparing the bid or proposal.
• Prompt Payment: Addresses timely payment to small business subcontractors.

This document is crucial for potential bidders to understand the subcontracting requirements associated with the opportunity. It details the specific categories of small businesses the government expects to see utilized in subcontracts, the reporting obligations, and the good faith efforts required. Bidders must be prepared to develop and submit a compliant subcontracting plan as part of their proposal, demonstrating their commitment to small business utilization.

Form / Attachment / Pricing Sheet

This document is Attachment D.2, "Organizational Conflict of Interest." It requires the contractor to certify whether they have any organizational conflicts of interest related to the solicitation.

• Certification Statement: Bidders must indicate if no individuals involved have any present or planned interest (financial, contractual, organizational, or otherwise) or actual organizational conflicts of interest relating to the services to be provided.
• Alternative Statement: If conflicts exist, bidders must attach a statement detailing all relevant facts concerning any past, present, or currently planned interest or actual/potential organizational conflicts of interest. This statement should also include information for consultants and subcontractors and may detail how the offeror's system or actions avoid or mitigate such conflicts.
• Fields to Complete: Contractor Name, Name of VAMC, Name of Certifying Official, Title, Signature, and Date.

This form is mandatory for all bidders. It requires a declaration regarding potential organizational conflicts of interest. Failure to properly complete and submit this form may impact proposal evaluation or eligibility.

Form / Attachment / Pricing Sheet

This document is the Quality Assurance Surveillance Plan (QASP) which outlines the systematic method the VA will use to evaluate contractor performance for a stated contract. It details what will be monitored, how monitoring will take place, who will conduct it, and how efforts and results will be documented.

• VA Roles and Responsibilities: Identifies the Contracting Officer (CO) and Contracting Officer's Representative (COR) and their duties in overseeing surveillance.
• Contractor Representatives: Section for identifying the contractor's Program Manager(s).
• Performance Standards: Defines the criteria used to determine contractor performance levels, referencing Section 6 for specific requirements.
• Methods of QA Surveillance: Outlines methods such as periodic inspections, validated user/customer complaints, and random sampling of patient files.
• QASP Performance Report Table: Details specific measures, PWS references, performance requirements, standards, acceptable quality levels (AQL), surveillance methods, and CPARS ratings.
• CPARS Ratings: Defines performance ratings from Exceptional to Unsatisfactory, with notes on how to justify each rating.
• Documenting Performance: Describes how performance is documented, including the use of Contract Discrepancy Reports (CDRs) for unacceptable performance.
• Frequency of Measurement and Reporting: Specifies how often measurements and performance reports will occur.
• Acknowledgement: Section for signatures of the COR and Contractor representatives.

This QASP provides potential bidders with insight into how their performance will be evaluated if awarded the contract. It clarifies the VA's expectations regarding quality, performance standards, and the methods used for surveillance and rating. Understanding these elements is crucial for developing a compliant and competitive proposal, particularly in demonstrating how the bidder will meet or exceed these performance requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment D.4 Contractor Rules Of Behavior," outlines the mandatory rules and conditions for contractors accessing and using Department of Veterans Affairs (VA) information assets, systems, and sites. It serves as a User Agreement that contractors must acknowledge and accept to perform services under a VA contract.

• General Terms and Conditions: Covers user consent for monitoring, reviews by VA personnel (including OI&T and OIG), and understanding that unauthorized access or misuse of Federal Government systems is prohibited and subject to penalties.
• General Rules of Behavior: Establishes standards for information security, including:
  • Following procedures for account access and usage.
  • Using only authorized systems and data.
  • Restrictions on using non-contractor owned equipment for sensitive VA information.
  • Prohibiting exploitation of system controls for personal gain.
  • Not overriding security controls without authorization.
  • Limiting use of systems and information strictly to contract fulfillment.
  • Protecting passwords and using encryption (FIPS 140-2 validated) for sensitive information.
  • Adhering to electronic media sanitization policies.
  • Obtaining approval for public dissemination of VA information.
  • Protecting government property and information.
  • Using only VA-authorized anti-virus and security software.
  • Completing required security and privacy training.
• Additional Conditions for Non-VA IT Resources: Specifies requirements for connecting to the VA network, restrictions on remote access from public computers, and limitations on dual network connections.
• Statement on Litigation: Clarifies that the agreement does not create rights enforceable in litigation against the U.S. Government.
• Acknowledgement and Acceptance: Requires contractors to sign and return the document, acknowledging receipt and agreement to all terms and conditions.

This document is critical for any bidder seeking to understand their obligations regarding information security and data privacy when working with the VA. Compliance with these rules is mandatory for contract performance. Bidders should review these rules carefully to ensure they can meet these requirements and factor any associated compliance efforts into their proposals. The signed document must be returned to the Contracting Officer's Technical Representative (COTR) within the timeframe specified in the contract.