Q523--MOBILE LITHOTRIPSY TRAILER ESWL

Solicitation / RFP / RFQ

This solicitation is for a "Mobile Lithotripsy Trailer ESWL" service to be provided to the Salisbury VA Health Care System at the Kernersville HCC location (1695 Kernersville Medical Parkway, Kernersville, NC 27284). The service involves providing a turnkey, self-contained mobile medical unit for non-surgical treatment of kidney stones using Extracorporeal Shock Wave Lithotripsy (ESWL).

• Mobile Medical Unit: A self-contained mobile unit with driver, equipped for ESWL procedures, including a C-arm, patient table, and lithotripter.

• Staffing: Requires a Registered Nurse (RN) for moderate sedation (certified in BLS and ACLS) and a Radiology Technologist (certified by ARRT or equivalent).

• Service Provision: Turnkey service including delivery, setup, operation, and maintenance of the mobile unit and equipment.

• Quality Assurance: Contractor must demonstrate a quality assurance program and provide individual patient reports.

• Training & Compliance: Contractor staff must adhere to VAMC Infection Control policies, provide TB testing, Hepatitis B vaccination documentation, and undergo drug testing and background checks. BLS and ACLS certifications are required for relevant personnel.

• Insurance: Minimum coverage includes Workers' Compensation, General Liability ($500,000 per occurrence), and Automobile Liability ($200,000/$500,000/$20,000).

• Contract Type: Requirements contract.

• Period of Performance: Base period from 05/18/2026 to 05/17/2027, with four (4) option periods extending through 05/17/2031.

• Estimated Volume: Approximately 62 cases per year.

• Payment: Monthly in arrears via Electronic Funds Transfer (EFT).

• Submission Deadline: April 15, 2026, by 08:00 AM EST via email to amy.balicat@va.gov.

• Technical Questions Deadline: April 10, 2026, by 13:00 PM EST via email to amy.balicat@va.gov.

• Evaluation Criteria: Award will be made to the responsible offeror whose quote is lowest priced, reasonable, and technically acceptable. FAR Part 12 procedures will be used. Evaluation will consider the total price of all options.

• This acquisition is UNRESTRICTED.

• NAICS Code: 622110 (Hospitals), Size Standard: $47 Million.

• Offerors must be registered in the System for Award Management (SAM).

• Facsimiles are not authorized for submission.

• Amendments will be posted to SAM.gov; offerors are responsible for obtaining and acknowledging them.

Solicitation / RFP / RFQ

This solicitation is for a "Turnkey Mobile Lithotripsy Trailer and Service" for the Salisbury VA Health Care System in Salisbury, NC. The service involves providing a mobile medical trailer equipped for Extracorporeal Shock Wave Lithotripsy (ESWL) procedures to treat kidney stones. The service is intended to be performed at the Kernersville Health Care Center.

• Turnkey Mobile Medical Unit: A self-contained mobile medical trailer with a driver, all necessary ESWL equipment (lithotripter, C-arm, patient table), supplies, and personnel.

• Staffing: Requires a Registered Nurse (RN) for moderate sedation (BLS/ACLS certified) and a Radiology Technologist (certified by ARRT or equivalent).

• Equipment Maintenance: Contractor must maintain and service all equipment to ensure optimal functioning.

• Quality Assurance: Contractor must maintain a quality assurance program with case reports.

• Compliance: Adherence to VA policies, federal, state, and local laws, including infection control, bloodborne pathogens standards, TB testing, Hepatitis B vaccination, and drug-free workplace policies.

• Insurance: Contractor must provide certificates for general liability, malpractice, workmen's compensation, and vehicle insurance.

• Contract Type: Requirements contract.

• Period of Performance: Base period from 05/18/2026 to 05/17/2027, with four (4) one-year option periods.

• Estimated Value: The solicitation indicates an estimated value of $47 Million.

• Ordering Period: Orders may be issued from 05/18/2026 through 05/17/2031.

• Submission Deadline: Quotes are due by 08:00 AM EST on April 15, 2026.

• Submission Method: Via email to Amy Balicat at amy.balicat@va.gov.

• Technical Questions Deadline: In writing via email by 1:00 PM EST on April 10, 2026.

• Award Basis: The contract will be awarded to the responsible offeror with the lowest price that is found to be reasonable and does not exceed available funding. Non-priced factors will be rated "acceptable" or "unacceptable".

• The acquisition is listed as "UNRESTRICTED" with a set-aside percentage for "SMALL BUSINESS" indicated.

• The solicitation incorporates FAR Part 12 procedures.

• Offerors must be registered and current in the System for Award Management (SAM).

• The VA will provide electrical, data, and phone connections, as well as urology surgeon services, pre-procedure evaluation, and post-procedure care.

• Attachment A - APPENDIX C VA INFORMATION AND INFORMATION SYSTEM SECURITY_PRIVACY LANGUAGE FOR INCLUSION INTO CONTRACTS is referenced.

Form / Attachment / Pricing Sheet

This document, Appendix C of VA Handbook 6500.6, provides "VA Information and Information System Security/Privacy Language for Inclusion into Contracts." It outlines the mandatory security and privacy requirements that contractors must adhere to when handling VA information and systems. This appendix is intended to be incorporated into contracts as appropriate.

• General Security & Privacy: Contractors and their personnel must comply with all applicable federal laws, regulations, VA directives, and handbooks regarding information and information system security and privacy.
• VA Information Custodial Language: Covers government rights to data/intellectual property, use of information made available by VA, data segregation, and VA's right to conduct audits.
• Access to VA Information & Systems: Details requirements for logical and physical access, security clearances, background investigations, and reporting of personnel changes or security incidents.
• Information System Design & Development: Outlines compliance with federal and VA policies for systems developed or operated by contractors, including security controls, authorization to operate (ATO), and secure software development practices.
• Data Center Provisions: Specifies requirements for accessing the VA network, ensuring network infrastructure and data availability, and encrypting traffic.
• Product Integrity & Malware: Addresses requirements for ensuring software and hardware are free of viruses and malware, and proper handling of ICTS supply chains.
• Cryptographic Requirements: Mandates the use of approved cryptographic methods and documentation of cryptographic systems.
• Patching Governance: Requires contractors to manage and apply patches and updates to remediate vulnerabilities.
• Specialized Devices/Systems: Outlines compliance for medical devices, special purpose systems, and research scientific computing devices.

This document is critical for any bidder whose proposed work involves handling VA sensitive information, accessing VA systems, or developing/maintaining IT systems for the VA. It details the extensive security and privacy obligations, compliance requirements, and potential liabilities that must be incorporated into their proposals and contract performance. Bidders must carefully review these requirements to ensure they can meet them and to accurately estimate associated costs and resources.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Solicitation 36C24626Q0402, issued by the Department of Veterans Affairs, Salisbury VAMC, Salisbury, NC. The requirement is for a Mobile Lithotripsy Trailer and Service.

• Mobile Lithotripsy Trailer

• Associated Service

• The acquisition is for full and open competition.

• The solicitation will be issued on or about April 7, 2026.

• The response date is April 15, 2026, at 08:00 Eastern Time, New York, USA.

• All correspondence and responses shall be via email to Amy.Balicat@va.gov.

• Telephone requests for information or questions will NOT be accepted.

• Offerors are responsible for downloading all documents, including amendments, from the sam.gov website.

• Full and open competition.

• Applicable NAICS Code: 622110

• Size Standard: $47 million

• This notice is not a request for formal proposals or quotes.

• The document is a pre-solicitation notice, with the solicitation expected on or about April 7, 2026.