Q531--HCR - Dialysis Industry Day
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Eastern Oklahoma VA Health Care System (EOVAHCS), is conducting market research for on-site dialysis services at the VAMC in Tulsa, OK. This Special Notice, titled "Q531--HCR - Dialysis Industry Day," seeks industry input on various aspects of providing Intermittent Hemodialysis (IHD) and Prolonged Intermittent Renal Replacement Therapy (PIRRT). Responses to specific questions are due by April 13, 2026, at 12:30 PM MST.
Scope of Research
The VA is gathering information to understand industry practices, capabilities, and challenges related to providing on-site dialysis services. This includes:
- Pricing Structures: Unit of issue, duration standards, ancillary activities, and billing for delays.
- Staffing Models: Role and cost allocation of Patient Care Technicians (PCTs), and typical staffing models (RN-only vs. RN + PCT).
- Equipment & Infrastructure: Capability to provide dialysis machines, water treatment, consumables, storage needs, and the role of certified Biomedical Technicians.
- Operational Expectations: 24/7 availability, response times, after-hours definitions, staffing demand forecasting, and challenges in remote areas like Tulsa.
- Market & Small Business Participation: Socioeconomic status, capability in Tulsa, SAM registration, and SDVOSB/VOSB verification.
- Implementation & Quality Assurance: Transition timelines, QA/QI metrics, and challenges with VA electronic health record (EHR) documentation.
- Lessons Learned: Insights on performance challenges, PWS sections impacting cost/competition, and industry innovations.
Anticipated Contract Details
While this is not a solicitation, the VA anticipates a future firm fixed-price contract with a base year plus four option years. Contractors will be expected to provide personnel, dialysis equipment, and consumables, while the VA will supply intravenous fluids, medications, and certain vitamin analogs.
Submission Details
Interested vendors are requested to provide responses to the detailed questions outlined in the notice.
- Response Deadline: April 13, 2026, at 12:30 PM MST.
- Submission Email: Responses should be sent to Catherine.Kennedy@va.gov, Yomika.Brock@va.gov, and Tamanica.Danford-Leaf@va.gov.
- Capabilities: Vendors are encouraged to email their capabilities directly, addressing in-person dialysis services provided to medical centers.
Additional Notes
This is a market research notice for planning purposes only and does not constitute a solicitation or commitment by the Government to award a contract. No payment will be made for information provided. The previously proposed virtual Industry Day has been replaced with a written question and answer process.