Q603--Voicebrook Dictation Software linked to VA VISTA System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 22, has issued a Notice of Intent (NOI) to Sole Source Award for the Voicebrook VoiceOver PRO Speech Recognition System linked to the VA VISTA System. The VA intends to award a contract to GovSmart, INC., a small business, citing them as the only authorized provider. This is not a solicitation for competitive proposals. Interested parties must submit compelling evidence of their capability to provide these services by April 24, 2026, 9:00 AM Pacific Time.
Purpose & Scope
The VA Long Beach Health Care System's Laboratory Anatomic Department requires the Voicebrook VoiceOver PRO Speech Recognition System to enable pathology staff to dictate reports using speech recognition and templating features, integrated with the VistA anatomic pathology information system. The scope includes providing software, supplies, accessories, equipment, and initial training. Implementation will follow a five-stage process: Analysis and Planning, Workflow Integration and Customization, Preparation for Productive use, Go-Live, and Transition to support. The contractor will integrate the software with existing systems, build new workflows, convert templates, and provide hands-free VistA control via voice commands. Ongoing maintenance and support, including labor, parts, travel, emergency calls, repair, and preventive maintenance, are also required.
Contract Details
- Opportunity Type: Sources Sought / Notice of Intent to Sole Source
- Intended Contractor: GovSmart, INC. (Small Business)
- NAICS Code: 541519 (Other Computer Related Services)
- Size Standard: $34 Million
- Place of Performance: VA Long Beach Healthcare System, Long Beach, CA 90822
- Period of Performance: A base year (June 19, 2026 - June 18, 2027) plus four option years, extending through June 18, 2031.
- Procurement Method: Simplified Acquisition Procedures under FAR Part 13, specifically FAR Subpart 13.5 for commercial items.
Response Instructions
This is not a request for competitive proposals. Any party believing they can provide the required Voicebrook VoiceOver Pro dictation software and services must submit clear, compelling, and convincing evidence of their capability. Responses are due by April 24, 2026, 9:00 AM Pacific Time (PT) via email to Rebecca.Gaba@va.gov. Submissions must reference "36C26226Q0671 – Voicebrook VoiceOver Pro dictation software linked to VA VISTA System" in the subject line and include company name, UEI, address, point of contact, phone, email, business size (Small Business, SDVOSB, VOSB, etc.), and FSS/GSA or NASA SEWP contract holder status if applicable. SDVOSB/VOSB respondents must provide proof of certification from veterans.certify.sba.gov and acknowledge FAR clause 52.219-14 (Limitations on Sub-Conting).
Special Requirements
The contractor must adhere to all VA security and privacy clauses, including FIPS 140-2 validated encryption, background investigations, data protection, and media sanitization. Personnel must complete VA Cyber Security Awareness and Rules of Behavior training. All work must comply with FISMA, HIPAA, NIST, and relevant VA directives. The contractor is liable for liquidated damages in the event of a data breach.
Contact Information
Contract Specialist: Rebecca Gaba (Rebeca.Gaba@va.gov)