Q702--San Marcos CBOC IOTA
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the PCAC (36C776) office, has issued a Request for Quotation (RFQ) for Initial Outfitting, Transition, and Activation (IOTA) Services for the new San Marcos, TX Community Based Outpatient Clinic (CBOC). This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside opportunity. The contract will be Firm-Fixed-Price, with a potential value of up to $20 Million. Proposals are due April 17, 2026, at 10:00 AM EDT.
Scope of Work
The contractor will provide comprehensive non-personal IOTA services to bring the new multi-specialty clinic into full operation. The clinic is approximately 29,060 net usable square feet. Services include:
- Project Management: Comprehensive oversight and coordination.
- Design & Planning: Interior design, FF&E (Furniture, Fixtures, and Equipment), space planning, Concept of Operations (CONOPS), and transition planning.
- Acquisition Support: Assistance with procurement and package development.
- Activation Services: Delivery, installation, training, turnover, and post-occupancy support.
- Optional Task: Warehousing and Warehousing Management Services.
Key personnel roles are defined, including IOTA Activation Project Manager, Senior Designer, and Senior Transition Planner, with specific experience requirements.
Contract Details
- Contract Type: Firm-Fixed-Price (FFP).
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be VA-verified and meet the small business size standard for NAICS code 541614.
- Period of Performance: Base period of 33 months, estimated from August 1, 2026, to April 30, 2029.
- Estimated Value: Potential value of up to $20 Million.
- Place of Performance: San Marcos, TX. Meetings will be held at the Austin Outpatient Clinic.
- NAICS Code: 541614 (Management Consulting Services).
- Product Service Code: Q702 (Technical Medical Support).
Submission & Evaluation
- Submission Method: Electronic submission via email to the Contract Specialist and Contracting Officer.
- Proposal Deadline: April 17, 2026, at 10:00 AM EDT.
- Evaluation Criteria: Best Value determination based on:
- Key Personnel: Pass/Fail evaluation.
- Technical Submission.
- Past Performance.
- Price.
- Offerors are encouraged to submit their best terms initially, as award may be made to other than the lowest-priced offer if it represents the best value.
Key Attachments & Requirements
- Performance Work Statement (PWS): Outlines detailed requirements for IOTA services.
- Pricing Worksheet: Bidders must use the provided template (Attachment R) to structure cost proposals, replacing example data with their own rates and hours. Travel costs are excluded from quotes.
- Quality Assurance Surveillance Plan (QASP): Details how contractor performance will be monitored and evaluated.
- Security Requirements: Personnel require background investigations (NACI, MBI, or BI) based on access level.
- Compliance: Offerors must comply with various FAR and VAAR clauses, including those related to security and subcontracting limitations for SDVOSBs.