Q999--36C262-26-AP-4995 | Portfolio and Project Management Solution

Solicitation / RFP / RFQ

This solicitation is for a firm-fixed-price contract for a Smartsheet Project Management Solution for VA Long Beach. The goal is to provide VA Long Beach leadership with real-time visibility into strategic initiatives and projects, align work with strategic priorities, standardize project structures, and reduce manual reporting through automation. This procurement aims to increase visibility, transparency, accountability, and alignment of projects within the facility.

• Implement a Smartsheet GOV environment for portfolio and project management.

• Establish a single, portfolio-level view of initiatives, projects, and KPIs using dashboards, reports, and sheets.

• Design and configure standardized project templates (e.g., A3s, KPI tracking) and workflows.

• Implement Control Center for automated project creation, change management, resource planning, and archiving (up to 5,000 active projects).

• Implement Data Shuttle for automating data movement and syncing.

• Configure real-time dashboards for executive and operational visibility.

• Enable cross-team visibility.

• Conduct discovery sessions for requirements and design.

• Develop and deploy the Smartsheet solution.

• Provide training for end-users and administrators.

• Deliver documentation on solution architecture and procedures.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Delivery by September 30, 2026.

• Estimated Year 1 Cost (Implementation): $114,990 USD (includes 10 Smartsheet GOV licenses, 1 Control Center blueprint, 10 Data Shuttle workflows, and implementation services).

• Estimated Annual Cost (Years 2 & 3): $89,990 USD (includes licenses, Control Center, Data Shuttle, and support/enhancements).

• Offer Due Date: June 19, 2026, 12:00 PM PST.

• Questions Due: June 15, 2026, 12:00 PM PST.

• Submission Method: Email to Anette.Doan@va.gov. Reference "RFQ 36C26226Q0879 SmartSheets" in the subject line. Files must be in PDF format, no larger than 10MB.

• Offer Validity: At least 60 days.

• Evaluation: Offers will be evaluated using FAR Part 13 procedures, with a trade-off between price and non-price factors. Key evaluation factors are Technical Acceptability and Price.

• Discussions: The Government intends to award without discussions, but reserves the right to conduct them.

• This acquisition is set aside for Small Business.

• NAICS Code: 513210

• Size Standard: $47 Million

• All questions must be received by the specified deadline.

• Offers must be submitted electronically by the deadline; late submissions will not be accepted.

• Offerors must be registered in SAM.gov.

• Offerors must include their SAM UEI number.

• Verification of SDVOSB and VOSB status is required via veterans.certify.sba.gov.

Amendment / Modification

• Added option years to the "Item information."

• Corrected the set-aside from 'unrestricted' to 'small business'.

• Extended the due date to June 19, 2026.

• Item Information

• Set-Aside Designation

• The proposal due date has been extended to June 19, 2026.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for a Smartsheet solution for portfolio and project management for VA Long Beach. The goal is to provide real-time visibility into strategic initiatives and projects, align work to priorities, standardize project structures, and reduce manual reporting through automation. This procurement aims to increase visibility, transparency, accountability, and alignment of projects within the facility.

• Implement a Smartsheet GOV environment configured for portfolio and project management.

• Establish a single, portfolio-level view of initiatives, projects, and KPIs using dashboards, reports, and sheets.

• Design and configure standardized project templates (e.g., A3s, KPI tracking, status reporting) and associated workflows.

• Implement Control Center for automated project creation, change management, resource planning, and archiving (up to 5,000 active projects).

• Implement Data Shuttle for automating data movement and syncing between Smartsheet assets and source/target systems.

• Configure real-time dashboards for executive and operational visibility.

• Enable cross-team visibility.

• Project phases include Design, Develop, Deployment, and Training/Knowledge Transfer.

• Deliverables include requirements and design summary, proposed portfolio structure, configured Smartsheet environment, standardized project templates, configured Data Shuttle workflows, production-ready solution, data migration, and hypercare support.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Delivery by September 30, 2026. The SOW assumes a 3-year period with Year 1 as implementation and Years 2 & 3 for support and enhancements.

• Estimated Year 1 Total: $114,990 USD (includes 10 Smartsheet GOV licenses, 1 Control Center blueprint, Data Shuttle with 10 workflows, and implementation services).

• Estimated Annual Total for Years 2 & 3: $89,990 USD (includes licenses, Control Center blueprint, Data Shuttle scope, and contractor support/enhancements).

• Offer Due Date: June 15, 2026, 12:00 PM PST.

• Submission Method: Email to Anette.Doan@va.gov in PDF format, no larger than 10MB.

• Questions Due: May 19, 2026, 12:00 PM PST.

• Evaluation: Offers will be evaluated using FAR Part 13 procedures, with a trade-off between price and non-price factors (Technical Acceptability and Price).

• Quote Validity: Must be valid for at least 60 days.

• NAICS Code: 513210, Size Standard: $47 Million.

• This acquisition is UNRESTRICTED.

• All questions must be received by May 19, 2026, 12:00 PM PST.

• Offers must be received by June 15, 2026, 12:00 PM PST.

• Offerors must be registered in www.sam.gov.

• Specific FAR and VAAR clauses are incorporated by reference and in full text.

Solicitation / RFP / RFQ

This solicitation is for a firm-fixed-price contract for a Portfolio and Project Management Smartsheet Solution. The Department of Veterans Affairs, Network Contracting Office 22, is procuring this solution for the Tibor Rubin Healthcare System.

• The core requirement is a Smartsheet solution for portfolio and project management.

• Bidders must ensure their quotes reference the Item Schedule, Salient Characteristics, and all applicable clauses.

• The solution must be delivered by September 30, 2026.

• This is a Firm-Fixed-Price contract.

• The estimated value is $47 Million.

• The period of performance is implied by the delivery date of September 30, 2026.

• Quotes must be submitted via email to ANETTE.DOAN@VA.GOV.

• The offer due date is June 15, 2026, at 12:00 PM PST.

• Quotes must be valid for at least 60 days.

• All questions must be received by 12:00 PM PST on June 9, 2026.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-3. FAR 52.212-5 is attached.

• This acquisition is unrestricted.

• Bidders are instructed to refer to the attached PDF for the complete RFQ and clauses.

• The Product Service Code is Q999 and the NAICS Code is 513210.

• Invoices are to be submitted electronically via www.tungsten-network.com.