Q999--KC Wheelchair/COT Special Mode Transportation (SMT)Mission Critical (VA-25-00102304)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Kansas City VA Medical Center (VAMC), is conducting market research through a Sources Sought Notice to identify qualified firms capable of providing assisted medical transportation services (wheelchair and litter/cot). This effort aims to support eligible VA beneficiaries on a 24/7/365 basis. The government anticipates a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside for this requirement. Responses are due by April 27, 2026, at 3:00 PM CST.
Scope of Services
The required services include the pickup and drop-off of patients between the Kansas City VAMC and various locations such as residences, contract nursing homes, and non-VA facilities. Services must utilize safe, properly equipped vehicles operated by qualified drivers and attendants. Key operational requirements include maintaining 24/7 dispatch and response capability, meeting defined response times, ensuring proper patient securement, and providing timely documentation (e.g., trip logs, no-load events, waiting time).
Anticipated Contract Details
The contemplated requirement is for a Firm Fixed Price Requirements contract with an Economic Price Adjustment provision based on the U.S. Energy Information Administration (EIA) Midwest Region On-Highway Diesel Fuel Price Index. Trip pricing will follow a structured rate methodology, including a flat base rate for one-way trips within a 40-mile driving distance of the Kansas City VAMC and an additional mileage rate for distances beyond this threshold, calculated using Bing Maps' "quickest route." Contractors must be regularly established in non-emergent assisted medical transportation, possess sufficient vehicles, staff, and dispatch capability, and comply with all applicable Federal, State, and local regulations. Staff must meet VA, OSHA, infection control, and Joint Commission competency and vaccination requirements. Subcontracting may be allowed with prior VA approval.
Submission Requirements
Interested parties must submit their responses no later than April 27, 2026, at 3:00 PM CST. Responses should be emailed to Michael Murphy, Contracting Officer, at Michael.murphy7@va.gov. The subject line of the email must reference "36C25526Q0313 Special Trans KC". Offerors must provide their Unique Entity ID (UEI) for identification in SAM.gov and VetBiz, especially if claiming SDVOSB preference. An active SAM.gov account is required.
Set-Aside & Important Notes
A Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside is currently anticipated. However, if the response from SDVOSB firms is inadequate, an alternate set-aside or full and open competition may be considered. This is a Sources Sought Notice for market research purposes only; it is not a solicitation, and the government is not obligated to award a contract or pay for information submitted.