Q999--NTX Prosthetics-Durable Medical Equipment (DME)-549 STORAGE, DELIVERY, SETUPÂ INSTALLATION, AND TRAINING OF DURABLE MEDICAL EQUIPMENT -BASE 4 YEARS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought Notice to identify qualified sources for Durable Medical Equipment (DME) services for the North Texas VA Health Care System (NTXVHCS). This requirement includes storage, delivery, setup, installation, and training related to DME. The purpose is to determine the appropriate acquisition method. Responses are due May 21, 2026.
Scope of Work
The comprehensive DME services include:
- Receipt of VA-owned equipment
- Delivery, setup, and installation
- Pickup and storage
- Cleaning and disinfecting
- Minor repairs
- Patient and caregiver education
- Home safety assessments
- Inventory control
- Preventive maintenance
- Disposal of equipment
The primary service area covers multiple counties in Texas, detailed by zones with estimated patient counts. The estimated patient population is 11,000.
Contract & Timeline
- Type: Sources Sought / Market Research (NOT a solicitation)
- NAICS Code: 621610 (Size Standard: $19M)
- Contract Structure: Anticipated Requirements Contract(s) with firm, fixed-unit prices.
- Duration: Base year plus four option years.
- Estimated Value: Total contract ceiling of $6,500,000.00.
- Set-Aside: SDVOSB/VOSB Preferred, but not yet set aside.
- Response Due: May 21, 2026, at 3:00 PM ET
- Published: May 7, 2026
Submission Requirements
Vendors should respond via email only to damon.crawford@va.gov. Responses should convey interest and include:
- SBA Certification
- List of specific parts of the contract interested in performing (if applicable)
- List of any confusing or unclear PWS items by section/paragraph number with a brief description
- Name, Business Size, Address, SAM.gov UEI#, and point of contact information
- Generic capabilities statement (if available)
Additional Notes
This notice is for planning purposes only and does not constitute a solicitation. Responses will assist the Government in determining the appropriate acquisition method. The document includes detailed PWS sections covering various aspects of the requirement.