Q999--RFI 36C26226Q0302 Electroencephalogram (EEG) Equipment Rental B+4OY 36C262-26-AP-1262
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through this Request for Information (RFI) to identify qualified sources for Electroencephalogram (EEG) Equipment Rental for the Southern Arizona VA Health Care System (SAVAHCS) in Tucson, AZ. This RFI seeks information on interested and capable small businesses, including Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB), to provide EEG equipment and associated services. Responses are due by February 4, 2026, at 08:00 AM PDT.
Scope of Work
The SAVAHCS requires the rental of EEG equipment, specifically Clarity Subscription FedRAMP and Ceribell Subscription FedRAMP EEG portable Recorders OR EQUAL, to enable rapid detection of non-convulsive seizures in critically ill patients within the ED/ICU. The contractor will be responsible for the rental of the equipment, along with comprehensive services including implementation, configuration, validation, ongoing support, and maintenance.
Key salient characteristics for the EEG equipment include:
- Single-use disposable EEG electrode headband (Small, Medium/Large).
- Rapid setup by any healthcare provider (within 5 minutes).
- Immediate detection of non-convulsive seizures.
- Real-time viewing of EEG on the recording device and remote reviewing via Wi-Fi.
- High-quality, durable recording with a pocket-sized, battery-operated recorder.
- Continuous AI monitoring and alerts for high seizure burden.
- Real-time streaming for remote seizure and medication management.
- Continuous 24/7 bedside EEG monitoring and alerts.
The requirement includes a base year and four option years for both Clarity and Ceribell equivalent units.
Contract & Timeline
- Type: Request for Information (RFI) / Sources Sought for market research.
- NAICS: 811210 - Electronic and Precision Equipment Repair and Maintenance.
- Set-Aside: None specified; market research is being conducted to determine potential small business set-asides (SDVOSB/VOSB).
- Response Due: February 4, 2026, 08:00 AM PDT.
- Published: January 21, 2026.
Information Requested
Interested contractors must submit detailed information via email to dyne.kim@va.gov, including:
- Company details (name, address, POC, phone, email, SAM UEI).
- Business size and type (e.g., SDVOSB, VOSB) and confirmation of small business status under NAICS 811210.
- Proposed EEG rental equipment product name, manufacturer details (including country of origin and small business status if applicable), and VA TRM approval status.
- Information on existing federal contracts (GSA FSS, VA NAC, NASA SEWP) for similar services/equipment.
- Estimated implementation time and general pricing for market research.
- Documented regulatory compliance attestation.
- A detailed capability statement with specific reference contracts demonstrating experience with similar EEG rental equipment and services, including verifiable contact information.
Additional Notes
This RFI is for market research and planning purposes only and does not constitute a solicitation. All respondents must be registered in SAM.gov. Failure to provide all requested information may impact the government's determination regarding a potential set-aside procurement.