Quill

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the procurement of "QUILL BLANK" material, specified as .355/.356 DIAM X .674/.668 LONG, per DWG 3188662, Piece 11, AL ALLOY QQ-A-225/8 (ALLOY 6061-T6), ANODIZE IAW MIL-PRF-8625F TY-I CL-I, PENETRANT INSPECT IAW ASTM E1417-21 TY-I METHOD-OPTIONAL. The government is procuring this item for DLA MARITIME – PORTSMOUTH.

• Material: QUILL BLANK meeting specific dimensional, alloy, anodization, and inspection requirements.

• Data Requirements: Several data items are required, including:

  • Certificate of Compliance (Exhibit A, Seq A001)
  • Certification/Data Report (Exhibit A, Seq A002)
  • Vendor's PT Procedure for review and approval prior to PT inspection (Exhibit A, Seq A003)
  • PT Test Results after machining, prior to plating (Exhibit A, Seq A004)

• Inspection: Final Inspection at Destination. QA-4 material has a 7-day inspection time; QA-2 and QA-3 have a 45-day inspection time.

• Nondestructive Test Reports: Shall be submitted to NAVSHIPYD PTSMH and must include specific details.

• NDT Procedure Approval: All NDT procedures must be submitted for approval 30 days prior to production use.

• Telecommunications Equipment/Services: Provisions 52.204-26, 52.204-24, 252.204-7016, 52.204-25, 52.204-27, and 252.204-7018 require specific representations and disclosures regarding covered telecommunications equipment or services.

• NIST SP 800-171 DoD Assessment: Offerors are required to have a current NIST SP 800-171 DoD Assessment posted in SPRS.

• Contract Type: Not explicitly stated, but implied to be a firm-fixed-price contract based on RFQ format.

• Period of Performance: Not explicitly stated, but a Government Required Delivery Date (RDD) of 02/01/2026 is provided.

• Estimated Value: Not stated.

• Quote Due Date: 02/04/2026 at 01:00 PM EST.

• Evaluation Criteria: Lowest Price Technically Acceptable. The government anticipates making a single award (all or none) unless otherwise specified.

• Submission Requirements: Offerors must be registered in SAM. All required representations and certifications must be filled out completely. Drawings are available upon request with a DD Form 2345 and signed security agreement.

• Set Aside: N/A

• Business Size: Various categories are listed for the vendor to select (Large, Small, SDB, VOSB, WOSB, EDWOSB, SDOVSB, HUBZONE, 8a).

• Important Note: The Government RDD of 02/01/2026 must be met or exceeded for the offer to be considered responsive. Failure to meet RDD may result in award to the LPTA offeror with the soonest delivery.

• Payment Terms: Always Net 30 after material inspection and acceptance. Payment methods include Government Purchase Card (GPC) or Wide Area Workflow (WAWF).

• Buy American Act: Applies if the total value is > $10,000.00. Free Trade Agreements may apply if > $25,000.00.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) detailing specific data items required from the contractor. It outlines the nature, format, and submission requirements for various technical data packages.

• Data Item A001: Certificate of Compliance, requiring technical content as described in the contract line item(s). Submission is "One Time" with material.
• Data Item A002: Certification Data/Report for Chemical & Mechanical Certification. This requires actual quantitative test results as per the specification. Submission is "One Time" with material.
• Data Item A003: NDT (PT) Procedure Approval. The vendor's PT inspection procedure must comply with ASTM-E1417, with an acceptance criterion of "No Defects Allowed." This procedure requires submission for review and approval prior to any PT inspection.
• Data Item A004: Test/Inspection Report for PT results. This report must also comply with ASTM-E1417, with an acceptance criterion of "No Defects Allowed."

This CDRL specifies the mandatory documentation and certifications that must be provided by the contractor. Bidders must understand these requirements to accurately estimate the effort and cost associated with producing and submitting these data items as part of their proposal. It highlights specific testing standards (ASTM-E1417) and acceptance criteria that will be enforced.

Form / Attachment / Pricing Sheet

This document is a "Security Agreement for Protection of Naval Nuclear Propulsion Information" related to opportunity SPMYM326Q7003. It outlines the terms and conditions for handling sensitive information provided as part of the solicitation.

• Acknowledgment of receipt of sensitive specifications and documents.
• Stipulation that information is controlled pursuant to federal law.
• Restriction on use solely for preparing quotations or processing orders.
• Prohibition of transmission outside the company or to foreign nationals.
• Requirement for secure maintenance and surveillance of documents.
• Prohibition of copying unless permitted by the Contracting Officer.
• Requirement to return all documents to the Portsmouth Naval Shipyard upon contract completion.
• Fields for signature, typed name & title, company name, address, and City/State/Zip Code.
• Enclosure noted as DD Form 2345.

Bidders must understand and agree to these security stipulations to handle sensitive information related to the opportunity. This agreement is a prerequisite for accessing and utilizing specific documents for quotation or order processing.

Forms / Attachments / Pricing Sheets

This document contains Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions that are applicable to the solicitation. These clauses outline various requirements and representations that offerors must adhere to.

• FAR Clauses: Includes provisions related to telecommunications equipment and services (52.204-26, 52.204-24, 52.204-25, 52.204-27), Federal Acquisition Supply Chain Security Act Orders (52.204-29, 52.204-30), and Small Business Program Representations (52.219-1).
• DFARS Clauses: Includes provisions related to covered defense telecommunications equipment or services (252.204-7016) and NIST SP 800-171 DoD Assessment Requirements (252.204-7019, 252.204-7020).
• DLAD Clauses & Notes: Contains specific directives for DLA procurements, including superseded part numbers, manufacturing phase-out, supply chain traceability, unused former government surplus property, vendor shipment module, product verification testing, agency protests, and use of the Supplier Performance Risk System (SPRS).
• Local Clauses: Includes specific instructions for Portsmouth Naval Shipyard, such as invoicing, payment methods, mercury control, non-destructive test reports, specification changes, marking of shipments, preparation for delivery, prohibited packing materials, hazardous material handling, inspection and acceptance, constructive acceptance periods, consignment instructions, and special provisions for threaded products.

Offerors must carefully review all included clauses and provisions to understand their obligations regarding telecommunications, supply chain security, cybersecurity (NIST SP 800-171), small business status, and specific DLA/Portsmouth Naval Shipyard requirements. Failure to comply with these requirements may impact offer eligibility and contract performance. Specific attention should be paid to representation requirements and submission deadlines for any required documentation or assessments.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for "SPMYM323Q7003". The government is procuring an unspecified item, with prices to be provided delivered (FOB Destination). The solicitation is set aside 100% for Small Business (SBA). Key dates include a Quote Due date of January 23, 2026, at 1:00 PM EST, and a Government Required Delivery Date (RDD) of February 1, 2026.

• The primary item listed is "QUILL" (Part Number: BLANK QUILL .355/.356 DIAM X .674/.668 LONG, PER DWG 3188662 PIECE 11. AL ALLOY QQ-A 225/8 (ALLOY 6061-T6), ANODIZE IAW MIL-PRF-8625F TY-I CL-I, PENETRANT INSPECT IAW ASTM E1417-21 TY-I METHOD-OPTIONAL). A quantity of 12 EA is specified.

• Data Requirements include EXHIBIT A, SEQ A001 (Certificate of Compliance), SEQ A002 (Certification/Data Report), SEQ A003 (Vendor's PT Procedure for inspection prior to plating), and SEQ A004 (PT Test Results after machining, prior to plating).

• Non-Destructive Test Reports are required for each inspection performed by the Contractor.

• Contract type is not specified, but it is an RFQ.

• Period of Performance is implied by the RDD.

• Estimated value is not stated.

• Offers must be submitted completely and include all required representations.

• Registration in the System for Award Management (SAM) is required.

• Evaluation criteria is Lowest Price Technically Acceptable (LPTA).

• The Government intends to make an award without discussions.

• Key deadlines: Quote Due 01/23/2026, RDD 02/01/2026.

• Set Aside: 100% Small Business Set-Aside (SBSA).

• Size Standard: 750 employees.

• Bidders must fill out all requested information, including representations and certifications.

• Specific clauses regarding telecommunications equipment (52.204-26, 52.204-24, 252.204-7016, 252.204-7018) and NIST SP 800-171 DoD Assessment Requirements are included and must be addressed.