R-Day Rental Tents/Equipment West Point FY26
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, specifically MICC-WEST POINT, is conducting a Sources Sought for rental tents and equipment for R-Day at West Point Military Academy for FY26. This is a Total Small Business Set-Aside market research effort to identify qualified small businesses. Responses are due January 27, 2026.
Scope of Work
The requirement is for the supply, delivery, setup, and takedown of rental tents for R-Day 2026. This includes:
- Two (2) 40' x 100' rental tents for overhead cover in front of LRC Bldg. 917.
- One (1) 20' x 40' rental tent for overhead cover in the south side parking lot of LRC Bldg. 917.
- All tents must be erected and anchored with cement or similar weights; no stakes are permitted.
- Tents will have no interior posts, no sides, no AC, and no additional amenities.
- The vendor is responsible for delivery, setup, and removal of all tents.
- The vendor must respond within 24 hours for any necessary repairs.
Contract & Timeline
- Type: Sources Sought (Market Research Only)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 532289 (Tent, party, rental) with a size standard of $11,000,000.
- Period of Performance (POP): June 24, 2026 - July 8, 2026.
- Setup Dates: Installation to be complete by Close of Business (COB) on June 25, 2026.
- Tear Down Date: Wednesday, July 8, 2026.
- Response Due: January 27, 2026, 09:30 AM EST
- Published: February 11, 2025
Submission Requirements
Respondents must provide:
- Firm name, POC, phone, email, DUNS, CAGE, small business status (including type/certifications), and corresponding NAICS code.
- Indication of interest as a prime contractor, and any planned subcontracting, joint ventures, or teaming arrangements.
- Detailed information on previous experience (prime/sub) on similar requirements (size, scope, complexity, timeframe, government/commercial).
- Information on commercial availability of rental tents, including pricing, basis for pricing, delivery schedules, terms, and warranties.
- Recommendations on how the Army can best structure contract requirements to facilitate small business competition.
- Identification of any conditions unnecessarily restricting competition.
- Recommendations to improve the approach/specifications/draft PWS/PRS.
Special Requirements
- Location: West Point Military Academy, West Point, NY.
- Access: Contractor access passes are required for entry to West Point, obtainable at the USMA visitor center. Workers must be US Citizens or Permanent Resident Green Card Holders.
- Work Area: Secured, with access limited to 0745-1630 only.
- Government Equipment: No forklift or other government equipment will be available for vendor use.
Contact Information
All responses must be sent to Sonya D. Van Valkenburg at Sonya.D.Vanvalkenburg.civ@army.mil. The email subject line must include "Sources Sought Notice W911SD26QA023" to prevent it from being deleted as SPAM.