R--Occupational Therapy Service, San Ildefonso

Amendment / Modification

This amendment (0003) to the solicitation extends the response date, updates the set-aside status, and provides clarification for the physical therapy service requirement for San Ildefonso Day School in Santa Fe, New Mexico.

Key changes include:

• Response Date Extension: Moved from September 30, 2025, to February 20, 2026, at 16:00 PM CT.

• Set-Aside Status Update: The Small Business (SB) set-aside has been amended to an unrestricted/F&O (Full and Open) status because potential SB bidders did not provide sufficient information to demonstrate they could successfully carry out the outlined requirements.

• FAR Provisions: All FAR provisions and clauses related to Full and Open competition are now incorporated.

• Period of Performance: Will be updated upon award.

• Solicitation response date and time.

• Set-aside status.

• Incorporated FAR provisions and clauses.

• The proposal submission deadline has been significantly extended to February 20, 2026.

• The evaluation criteria may be impacted by the change from a Small Business set-aside to Full and Open competition.

Amendment / Modification

This amendment (0002) serves to post Questions & Answers (Q&A) and extend the solicitation response date.

• Response Date: Extended from September 26, 2025, to September 30, 2025, at 10:00 AM Mountain Daylight Time.

• Q&A Section: Includes responses to vendor questions regarding the incumbent and contract status.

• Period of Performance: The period of performance is stated as 09/20/2025 to 09/19/2026.

• The deadline for proposal submission has been extended.

• Acknowledgement of this amendment and all other amendments is required for a responsive offer.

Amendment / Modification

This amendment (0001) to solicitation 140A2325Q0273, originally dated 09/04/2025, makes the following changes:

• Solicitation Response Date Extended: The deadline for submitting offers has been extended from September 11, 2025, to September 26, 2025, at 10:00 AM Mountain Daylight Time.
• Set-Aside Status Updated: The solicitation is being updated to remove the Indian-owned Small Business Economic Enterprises (ISBEE) set-aside requirement. It will now be set aside for Small Business Concerns.
• Removal of Clauses/Provisions: The following clauses and provisions related to Indian Economic Enterprise Set-Aside are removed:
  • Clause 1455.280-2 Notice of Indian Economic Enterprise Set-Aside (FEB 2021)
  • Clause 1452.280-3 Indian Economic Enterprise Subcontracting Limitations (FEB 2021)
  • Provision 1452.280-1 Notice of Indian Economic Enterprise Set-Aside (FEB 2021)
  • Provision 1452.280-4 Indian Economic Enterprise Representation (FEB 2021)
• Addition of Clauses: The following clauses are added:
  • Clause 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020)
  • Clause 52.232-18 Availability of Funds. (Apr 1984)
• Period of Performance Update: The Period of Performance will be updated upon award. The current stated period is 09/20/2025 to 09/19/2026.

• Solicitation response date.

• Set-aside status and related clauses/provisions.

• Period of Performance.

• The proposal submission deadline has been extended to September 26, 2025.

• Bidders should note the change in set-aside status from ISBEE to Small Business Concerns and ensure their offers comply with the new requirements, including the addition of Clause 52.219-6.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5449, Revision No. 26) under the Service Contract Act. It outlines the minimum wage rates and fringe benefits required for various occupations when performing contract work in New Mexico, specifically in the County of Santa Fe.

This wage determination is crucial for bidders to understand the labor costs associated with performing services under a government contract in the specified area. It details:

• Minimum Wage Rates: Lists specific hourly rates for a wide range of occupations, from administrative support to technical and health occupations.
• Executive Order Requirements: References Executive Orders 14026 and 13658, which set minimum wage rates ($17.75/hr and $13.30/hr respectively, or the listed wage determination rate if higher) applicable to contracts entered into or extended after January 30, 2022.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare ($5.55/hr or $5.09/hr under EO 13706) and paid vacation (2-4 weeks based on service length).
• Paid Holidays: Lists eleven paid holidays per year.
• Hazardous Pay Differentials: Outlines additional pay for work involving ordnance, explosives, and incendiary materials (8% or 4% differential).
• Uniform Allowance: Details requirements for uniform provision and maintenance reimbursement.
• Conformance Process: Explains the procedure for requesting additional classifications and wage rates not listed in the determination.

Bidders must use this information to accurately estimate labor costs in their proposals to ensure compliance with federal regulations.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically "Occupational Therapy Service" for the San Ildefonso Day School. It is a Request for Quote (RFQ) issued under FAR Part 12 and FAR Part 13.

• Provision of Occupational Therapy Services.

• Services are to be provided at the San Ildefonso Day School in Santa Fe, New Mexico.

• Contract Type: "Labor Hour" type purchase order.

• Period of Performance: Base Year (09/20/2025 - 09/19/2026) with four (4) one-year option periods.

• Pricing: All-inclusive occupational therapy service rate, paid per hour. Actual hours worked will be paid.

• Questions Due Date: September 8, 2025, at 10:00 AM Mountain Daylight Time.

• Quote Due Date: September 11, 2025, at 10:00 AM Mountain Daylight Time.

• Submission Method: Quotes must be submitted electronically via email to Felicia.Aspaas@bie.edu.

• Evaluation Factors: Quotes will be evaluated based on Capabilities, Key Personnel, and Price. The award will be made to the quote that is most advantageous to the Government.

• Set Aside: 100% Indian Small Business Economic Enterprise (ISBEE).

• Offers are solicited only from Indian Economic Enterprises.

• Prospective contractors are instructed to review FAR 52.212-1 (Instructions to Offerors) and 52.212-2 (Evaluation).

• The solicitation includes numerous FAR and DIAR clauses, including those related to Service Contract Labor Standards, Buy American, and Indian Economic Enterprise requirements.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480. This representation is required for acquisitions under the Buy Indian Act.

• Solicitation/Sources Sought/RFI Number: Field to enter the relevant number.
• Project Title: Field to enter the project title.
• Date of Form Submission: Field to enter the date the form is submitted.
• Offeror Representation: Offerors must represent that they meet the IEE definition.
• Name of Federally Recognized Tribal Entity: Field for the name of the tribal entity.
• Name of the 51% (or greater) Owner of the IEE Firm: Field for the owner's name.
• Legal Business Name: Field for the business's legal name.
• Unique Entity ID (UEI): Field for the Unique Entity ID.
• Certifying Signature: Field for the certifying signature.
• Printed Name: Field for the printed name of the certifier.

Bidders must complete and submit this form to self-certify their status as an Indian Economic Enterprise. This is a requirement for offers considered for awards set aside under the Buy Indian Act. The form requires specific business and ownership information to validate eligibility. Failure to provide accurate information may result in penalties.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide on-site Occupational Therapy Services for students at San Ildefonso Day School, supporting the implementation of special education and related services under the Individualized with Disabilities Education Improvement Act (IDEIA).

• Provide occupational therapy services to 2-4 students per year, estimated at 4 hours per week.

• Services include observation, screening, evaluation, documentation, developing/implementing therapy plans, maintaining student records, identifying adaptive equipment needs, coordinating with school personnel and parents, and assisting with IEP development.

• Deliver Occupational Therapy Reports to the COR.

• Occupational Therapy Reports are due within 5 working days of request by COR.

• Reports must be written in clear, understandable English, free of grammatical errors, and delivered on time.

• Place of Performance: San Ildefonso Day School, San Ildefonso Pueblo, New Mexico.

• Period of Performance: Base and 4-1-year option.

• Key Personnel Minimum Requirements: Master's Degree in Occupational Therapy, at least 5 years of experience with Native American students, recommended National Board Certification, and a New Mexico State License.

• Background Investigation: All personnel require a favorable screening and background investigation by the Bureau of Indian Affairs (BIA) and the Office of Personnel Management (OPM) due to regular contact with Indian children.

• Virtual Services: May be offered at the discretion of the school, but not as a way to circumvent on-site services.

• Service Fee: All-inclusive of mileage, meetings, etc.