R--Request for Information (RFI) for COTS ERM System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Energy (DOE), Office of Headquarters Procurement Services, is issuing a Request for Information (RFI) for a Commercial-Off-The-Shelf (COTS) Electronic Records Management (ERM) System. This RFI is for market research purposes to identify potential sources and capabilities for the DOE Office of General Counsel. Responses are due by June 03, 2026.
Scope of Work
The DOE Office of General Counsel, Office of Administrative Operations, has a new requirement to obtain a COTS ERM system. The RFI includes a Draft Statement of Objectives (Attachment 1) for detailed data requirements. The system will support the management of electronic records.
Contract & Timeline
- Type: Request for Information (RFI) / Sources Sought
- Purpose: Market research; not a solicitation.
- Potential Outcome: May lead to a limited competition Request for Quote (RFQ) at DOE's discretion.
- Set-Aside: None specified.
- Response Due: June 03, 2026, 10:00 AM EDT.
- Published: May 19, 2026.
Response Instructions
Responses must be submitted electronically via email to Ellen.Baptist@hq.doe.gov (Contract Specialist) and Kelley.Vandecoevering@hq.doe.gov (Contracting Officer). The email subject line must include "RFI 89303026NGC000016". Phone calls will not be accepted.
Additional Notes
Companies not responding to this RFI may be precluded from participating in any future solicitations related to this requirement. This RFI is solely for market research and does not constitute a solicitation.