R402--36C10F26R0045 Draft Real Estate Acquisition Support Services (FY26 New Broker IDIQ)

Solicitation / RFP / RFQ

This document is a DRAFT Request for Proposal (RFP) for Real Estate Acquisition Support Services for the Department of Veterans Affairs (VA), Office of Construction and Facilities Management (CFM). The VA procures leased space nationwide for medical and medical-related services, research, warehouse, and administrative offices. This contract aims to provide consistency in policies and procedures for ORP lease acquisition services.

• Support ORP, contracting staff, and VA real property and leasing officials in acquiring leasehold interests and other leasing actions.

• Provide all deliverables in a timely and professional manner.

• Vet all work completed under a Task Order (TO) for completeness, accuracy, and adherence to the scope of work.

• Bring forward a team consisting of a Prime Contractor registered under NAICS 531210 – Offices of Real Estate Agents and Brokers.

• Perform tasks including project orientation, GREX support, advertising, market research, RLP drafting and issuance, offer review, negotiation support, lease document preparation, and acceptance inspection coordination.

• Provide support for FOIA inquiries, Congressional and other governmental inquiries, claims, litigation, settlements, and disputes.

• Contract Type: Firm-Fixed Price IDIQ

• IDIQ Base Period: 12 months with four (4) 12-month option periods.

• IDIQ Minimum: $1,000.00

• IDIQ Maximum: $30,000,000.00

• Place of Performance: Designated Government sites, Contractor facilities, or remotely (if approved).

• Travel: All travel at the contractor's expense.

• Questions/Feedback Due: Friday, May 22, 2026, at 10:00 AM EDT.

• Proposals must be submitted electronically.

• Attachment size limit: 40 MB.

• Evaluation Criteria: Best Value Trade-Off process, with Technical Approach (Firm Experience and Management Plan) being the most important factor, followed by Past Performance, and then Price. Non-priced factors combined are significantly more important than price.

• This acquisition is a 100% set-aside for SBA certified Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Offerors must hold a current state broker license in the United States, District of Columbia, or a major U.S. territory at the time of IDIQ proposal submission.

• To be awarded a lease acquisition TO, the Contractor must provide a current broker license covering the state where the lease is being performed or a partnership/co-brokerage agreement.

• This is a DRAFT RFP. All information is subject to change upon release of the actual RFP.

• The actual RFP is estimated to be released within the next 30 days.

• Contractors must comply with all applicable Federal, State, and local laws, executive orders, rules, and regulations.

• Conflict of Interest: Contractors are strictly prohibited from representing private parties, private sector companies, or individuals who are submitting bids or proposals on any VA leasing projects.

Form / Attachment / Pricing Sheet

This document is Exhibit 7, a Quality Assurance Surveillance Plan (QASP) for Real Estate Acquisition Support Services. It outlines the systematic method the government will use to monitor contractor performance.

• What will be monitored: Defines the areas of contractor performance to be observed.
• How monitoring will take place: Describes the methods and processes for surveillance.
• Who will conduct the monitoring: Identifies the government personnel responsible for surveillance.
• How monitoring efforts and results will be documented: Specifies the procedures for recording and reporting surveillance findings.
• Performance Standards: Details specific standards for Document Quality, Timeliness, Personnel Technical Quality, and Business Relations, including acceptable error rates and response times.
• Method of Assessing Performance: Outlines how performance will be assessed, including observation, COR assessment, customer feedback, and documentation in CPARS.
• Broker Performance Evaluation Sheet: Includes instructions and definitions for evaluating contractor performance using ratings such as Exceptional, Very Good, Satisfactory, Marginal, and Unsatisfactory, based on defined criteria.
• Project Information: Fields to be completed post-award, including Project Number, Vendor Name, DUNS, Product/Service Code, NAICS Code, Period of Performance, and Contract Number.
• Broker Evaluation Results: Sections for recording the assessment details and recommendations.

This QASP details the performance standards and evaluation methods the government will use to assess contractor performance. Bidders should review these requirements to understand the expected level of service, quality, timeliness, and business relations, as well as how their performance will be measured and rated. This information is crucial for developing a compliant and competitive proposal and for understanding post-award expectations.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to gather feedback on a contractor's performance for a previous or current contract. It is used to evaluate the contractor's reliability, quality of work, and overall performance.

• Contractor Information: Details about the contractor, including company name, point of contact, address, contract number, type, period of performance, total contract amount, and a description of services provided.
• Performance Information: A rating scale (Unsatisfactory to Outstanding) and detailed definitions for evaluating various aspects of contractor performance, including:
  • Development of realistic schedules and adherence to contract requirements.
  • Provision of experienced managers and supervisors.
  • Utilization of quality suppliers.
  • Effective quality control.
  • Problem identification and resolution.
  • Requesting clarification.
  • Responding to emergency situations.
  • Pricing.
  • Invoice accuracy.
  • History of Cure Notices, Show Cause Notices, or payment withholding.
  • Resolution of warranty defects.
  • Cooperative behavior and customer commitment.
• Comments/Remarks: Sections for providing detailed qualitative feedback on each performance area.

Bidders may be required to provide this questionnaire completed by their past clients as part of their proposal submission. The information gathered will be used by the government to assess the bidder's past performance, which is often a significant evaluation factor in contract awards. Bidders should ensure their past clients can provide favorable and detailed responses.

Form / Attachment / Pricing Sheet

This document, "Attachment A Exhibit 1 - Laws and Regulations," lists various laws, regulations, executive orders, OMB circulars, and policies that may affect leasing actions undertaken pursuant to a delegation of authority. It is intended to inform potential bidders about the legal and regulatory framework applicable to such actions.

• Laws: A numbered list of 32 specific federal laws, including citations, such as the Anti-Kickback Act of 1986, Contract Disputes Act of 1978, and the Small Business Act.
• Executive Orders: A numbered list of 13 executive orders, including titles and citations, related to topics like Equal Employment Opportunity, Floodplain Management, and Federal Space Management.
• Regulations: A numbered list of 2 specific regulations, including citations, such as the Comprehensive Procurement Guideline and the Federal Management Regulation.
• Policy: A numbered list of 5 policy documents, including OMB Memoranda and GSA guidance, relevant to federal leasing.

While this document does not directly outline requirements for a specific bid, it serves as a critical reference for understanding the legal and regulatory compliance obligations that may be incorporated into a solicitation or contract for leasing services. Bidders should be aware of these authorities as they may influence contract terms, performance standards, and overall execution of a lease agreement.

Form / Attachment / Pricing Sheet

This document is Exhibit 3, an "Individual Conflict of Interest and Non-Disclosure Statement." It is to be completed by all parties within the contractor's firm, including subcontractors, who will have access to information or documents related to the task order.

• Conflict of Interest: Acknowledges understanding and agreement to abide by restrictions regarding actual or potential organizational or personal financial conflicts of interest.
• Nondisclosure of Procurement Sensitive Information: States understanding that information and documents related to the task order contain source selection information restricted by the Office of Federal Procurement Policy Act. Unauthorized disclosure can lead to contractual, civil, or criminal penalties. It also references Federal Acquisition Regulation 9.505-4(b) regarding protecting offeror information and not using it for unauthorized purposes. Information regarding the task order is prohibited from being revealed except to the Lease Contracting Officer.
• Nondisclosure of Information Submitted by Offerors: Confirms understanding that proprietary information submitted by an Offeror in response to a Solicitation for Officers (SFO) is strictly prohibited from disclosure during or after performance, with penalties including fines, jail time, or contract termination for breach.
• Signature block for (Typed) Name, Signature, Title, and Date.

Bidders must ensure that all personnel who will access sensitive information related to this task order complete and sign this form. It outlines critical requirements for maintaining confidentiality and avoiding conflicts of interest, which are essential for contract compliance.

Form / Attachment / Pricing Sheet

This document, Exhibit 5, outlines the "Contractor Conduct and Procurement Integrity Principles" that apply during active procurements. It details the expected ethical standards and prohibited actions for contractors to ensure fair and impartial federal procurement processes.

• Contractor Conduct During Active Procurements: Prohibits actions perceived as attempting to improperly influence federal procurement decisions.
• Prohibited Communications: Restricts discussions with Government personnel regarding active or anticipated procurements, solicitations, or source selections, unless explicitly authorized.
• Improper Influence: Forbids offering anything of value or making suggestions to influence Government personnel in a manner that violates procurement integrity laws.
• Appearance of Impropriety: Requires contractors to avoid conduct that creates the appearance of a conflict of interest or undermines the impartiality of Government personnel.
• Reporting and Compliance: States that engaging in prohibited conduct may lead to corrective actions, including personnel removal, termination for default, or referral to oversight authorities. The Government reserves the right to report suspected violations.
• Acknowledgment of Responsibilities: By signing a contract, the Contractor affirms understanding and commitment to comply with procurement integrity, ethics, and anti-lobbying laws and regulations.

Bidders must understand and agree to these principles as a condition of contract award. Compliance with these standards is crucial for maintaining the integrity of the procurement process and avoiding potential penalties.

Form / Attachment / Pricing Sheet

This document, "Attachment B Exhibit 2 - Approved Training Course Providers," lists approved training providers for various courses relevant to federal real property leasing. Bidders may need to refer to this list to ensure compliance with training requirements specified in the solicitation or related documents.

• Training Provider: Lists organizations offering approved courses.
• Courses: Details specific training courses, including:
  • FCN 406 - Lease Acquisition Training
  • FCN 408 - Cost and Price Analysis for Leases
  • FCN 411 - Real Property Lease Law
  • FCN 409 - Techniques in Negotiating Federal Real Property Leases
  • FQN 442 - Source Selection Best Value Decisions (CON 280 is also acceptable)
  • FCN 410 - Fundamentals of Appraisal Course* (Acceptable alternatives: 'Basic Appraisal Principles' or 'Basic Appraisal Procedures')
  • FQN 474 Advanced BV Source Selection (not required but recommended)
  • FCN 105 - Financial Analysis for Commercial Investment Real Estate (not required but recommended)
  • FCN 606 - Federal Real Property Leasing Refresher (not required but recommended)
• Availability: Indicates with 'Yes' or 'N/A' which providers offer which courses.

This exhibit is crucial for bidders who are required to demonstrate that their personnel have completed specific training courses. It provides a list of government-approved entities and courses, allowing bidders to verify compliance or plan for necessary training to meet contract requirements. The "(not required but recommended)" notations for certain courses indicate optional but potentially beneficial training for personnel.

Form / Attachment / Pricing Sheet

This document is Exhibit 4, an "Organizational Conflict of Interest" form. It must be completed for each task order by an officer of the contractor's (and subcontractor's) firm to declare any organizational conflicts of interest related to the task order.

• Fields for Contractor, Subcontractor, Contract Number, and Task Order Number.
• A checkbox to indicate whether an organizational conflict of interest exists.
• A section to "DESCRIBE THE CONFLICT" if one is present.
• Certification statements regarding adherence to restrictions per Federal Acquisition Regulation (FAR) 9.505-4, including the implementation of a "fire wall," electronic safeguards, and safeguarding of documents.
• Signature, Name, Date, and Title fields for the certifying officer.

Bidders must complete and submit this form as part of their proposal or response for each task order to ensure compliance with regulations regarding organizational conflicts of interest. It requires a declaration of any conflicts and outlines the measures the contractor will take to mitigate them.

Forms / Attachments / Pricing Sheets

This document, "Attachment F Exhibit 6 - Master Lease File Checklist.xlsx", serves as a comprehensive checklist for managing lease files throughout various stages of the procurement process. It details required documents, responsible parties, and completion status for each step, from pre-award requirements through post-award administration and lease acceptance.

• Project Details: Outlines key project information such as Project Name, Facility Type, Authority Level, Authorized NUSF, Authorized Annual Unserviced Rent, Authorized TI Lump Sum, Estimated Award Date, Proposed Term Structure, and Termination Rights.
• Master LFC (Lease File Checklist): A detailed breakdown of required documents and processes for each phase of a lease acquisition, including Pre-Award Leasing Requirements, Broker IDIQ Procurement, AE IDIQ Procurement, Prospectus Committee Authorization, Solicitation Development & Issuance, Evaluation of Offers, NEPA/NHPA Compliance, Apparent Awardee determination, Lease Contract Development, Congressional Notification, Funding, Lease Contract Award, Unsuccessful Offeror Debriefings/Protests, Post-Award Activities, Lease Acceptance, and Lease Administration.
• Role/Responsibility Matrix: Clearly defines the roles and responsibilities of various stakeholders (Broker, A/E, PM, LCO, Planner, RE, VISN/VAMC) for key documents and processes within the Request for Lease Proposal (RLP) development.
• Archive Checklists: Contains detailed checklists for specific roles and phases, including MLFC (Master Lease File Checklist), OAEM (Office of Asset Enterprise Management), RPLG (Real Property Law Group), GREX (Government Real Estate Exchange), and Extensions, ensuring all necessary documentation is gathered and reviewed.

While primarily an internal government checklist, this document indirectly informs bidders by outlining the rigorous process and documentation required for lease acquisitions. Understanding this process can help bidders anticipate the types of information and approvals needed, potentially streamlining their own proposal preparation and submission by aligning with the government's procedural expectations. It highlights the importance of comprehensive documentation and adherence to established procedures throughout the lease lifecycle.

Solicitation / RFP / RFQ

This is a DRAFT Request for Proposals (RFP) for Real Estate Acquisition Support Services (FY26 New Broker IDIQ), Solicitation Number 36C10F26R0045. The Department of Veterans Affairs (VA) is seeking feedback on this draft and is not requesting or accepting proposals at this time. This notice is for information and planning purposes only and does not commit the Government to a contract or future solicitation.

While specific requirements are not detailed in this notice, the opportunity pertains to Real Estate Acquisition Support Services.

Not specified in this draft notice.

Vendors are requested to submit questions, comments, or feedback via email to Kevin.Armillotti@va.gov, Daivid.Reich2@va.gov, and Fritz.Fabien@va.gov. The subject line for feedback should be: "36C10F26R0045 Draft | Real Estate Acquisition Support Services (FY26 New Broker IDIQ)".

This opportunity is set aside for SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 531210 (Offices of Real Estate Agents and Brokers)
• Product Service Code: R402 (Support - Professional: Legal/Financial/Management)
• Place of Performance: Department of Veterans Affairs, Office of Construction and Facilities Management, Washington D.C.
• Response Date for Feedback: Friday, May 22, 2026, at 10:00 AM EDT.
• Attached documents include various exhibits and questionnaires (e.g., Past Performance Questionnaire, Master Lease File Checklist, QASP and Broker Evaluation Sheet) which may provide further insight into anticipated requirements.
• All future updates will be posted to Contract Opportunities on SAM.gov.