R410--Intent to Sole Source Quality Safety Initiatives for the National Radiation Oncology Program
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), National Radiation Oncology Program (NROP), has issued an Intent to Sole Source for a follow-on contract to sustain and enhance Quality Safety Initiatives. This requirement focuses on critical platforms and services, including the Health Information Gateway and Exchange (HINGE) and the Radiotherapy Incident Reporting and Analysis System (RIRAS). The VA intends to award a Firm Fixed Price contract on a Lowest Price Technically Acceptable (LPTA) basis to the incumbent. Responses or requests for information are due by April 6, 2026.
Scope of Work
The objective is to sustain and enhance support for:
- The HINGE platform.
- Cybersecurity/Authority to Operate (ATO) support.
- Community care dashboard development and expansion.
- Therapeutic medical physics services for RIRAS.
- Ongoing Professional Practice Evaluations (OPPE) data management and user support.
- Retrospective clinical data extraction from clinical notes.
- Implementation of HINGE templates, community care portal, and RIRAS systems.
Contract & Timeline
- Type: Firm Fixed Price (LPTA)
- Duration: One base year, anticipated from June 5, 2026, to June 4, 2027.
- Set-Aside: Sole Source (FAR 6.302-1)
- Response Due: April 6, 2026, 2:00 PM UTC (10:00 AM ET)
- Published: March 12, 2026
Evaluation
The government intends to award this requirement under FAR 6.302-1, citing only one responsible source. Justification for the sole source award is based on the unique qualifications of the incumbent, the highly specialized nature of the HINGE platform and related systems, and to avoid substantial duplication of cost, unacceptable delays, and gaps in fulfilling VA quality and safety requirements. Previous market research in 2024 determined no other vendors possessed the breadth of VA-specific capabilities. The incumbent will provide a quote, which will be evaluated against an Independent Cost Estimate comparable to current Contract No. 36C24524C0089 to ensure fair and reasonable pricing.
Additional Notes
This announcement is posted in accordance with FAR 5.2. For additional information or to obtain a copy of the Statement of Work (SOW), contact Cassie (KC) White at cassie.white@va.gov.