R425--Electronic Drawing Development and Management System for One BASE Year Plus Four Option Years | Estimated Date of Award is April 15, 2026 | VISN 5 Medical Centers
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically VISN 5, is soliciting proposals for an Electronic Drawing Development and Management System through a Firm-Fixed-Price, Indefinite Quantity Blanket Purchase Agreement (BPA). This system will provide continual as-built drawing update services for eight VA medical campuses and multiple community clinics within VISN 5. The estimated date of award is April 15, 2026.
Scope of Work
The selected contractor will be responsible for developing and maintaining a web-based platform with graphical tools for storing, sharing, and managing engineering drawings, assigning space, and reporting usage. Key requirements include:
- Building and maintaining an electronic library of current drawings, including scanning paper documents and capturing metadata.
- Developing a Capital Asset Inventory (CAI) database and reporting system, potentially involving site walkthroughs.
- Hosting the database and providing secure, encrypted web portal access compliant with Federal and VA security standards (e.g., FedRAMP).
- Developing and implementing various modules such as Space Management, As-Builts, Fire Life Safety, Employee, and Occupancy Tracking.
- Providing drawing development services (AutoCAD, Revit) and Building Information Modeling (BIM).
- Offering digitization services for paper and PDF drawings.
- Conducting general field verification surveys to ensure accuracy of as-built drawings and life safety systems.
- Providing annual on-site training and on-line training sessions, along with 24/7 system maintenance and unlimited technical support.
Contract & Timeline
- Type: Firm-Fixed-Price, Indefinite Quantity Blanket Purchase Agreement (BPA)
- Duration: 5-Year BPA (one base year plus four option years), estimated from April 15, 2026, to April 14, 2031.
- Set-Aside: Total Small Business Set-Aside (SBA)
- NAICS Code: 541511 (Custom Computer Programming Services)
- Size Standard: $34 Million
- Published Date: March 20, 2026
- Questions Due: March 25, 2026
- Quotes Due: March 31, 2026, at 8:00 AM EDT
Evaluation
Proposals will be evaluated based on Technical Capability and Approach, Past Performance, and Cost. Technical and Past Performance are considered equal and more important than Cost.
Additional Notes
The VA will not provide servers, equipment, or other items needed to perform the service, and no contractor software is to be installed on VA computers. All data files generated will remain Government property. The solicitation emphasizes compliance with various security and administrative requirements, including FISMA and FedRAMP.