R425--FY26 Services (Base only) - Albany VAMC Lockout Tagout/Energy Control Procedures

Amendment / Modification

This amendment addresses vendor questions for Combined Synopsis/Solicitation 36C24226Q0284. Key points include:

• Brady360 Account: The contractor will provide the VA with access to the Brady360 account, which the VA will manage for future maintenance. The VA is not currently seeking alternative software.
• NAICS Code Size Standard: A clerical error in the previous solicitation is corrected; the small business size standard for NAICS code 541330 is $25.5 million, not $29 million.
• Equipment Assets: Approximately 350 equipment assets are anticipated to require individual ECPs. While an existing LOTO program exists, the contract requires the contractor to perform an independent LOTO equipment inventory review.
• Training: Formal program training for facility end users and program managers is required, covering procedure development, updates, and identification of energy sources for lockout procedures.
• On-site Workdays: The contract period of performance is 3 months from award. On-site workdays for data collection and validation should be scheduled between 7 am-330 pm.
• Material Preference: The government prefers aluminum material for procedure mounting bases and energy source identification labels due to durability, but alternative, more durable materials may be considered for specific equipment and locations.

This amendment primarily provides clarifications and answers to vendor questions, impacting the understanding of requirements related to Brady360, NAICS size standards, equipment inventory, training, and material specifications.

Quote submissions are due on Wednesday, March 4th, 2026, at 12:00 pm EST. All other terms and conditions remain the same.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4143, Revision No. 33) for the State of New York, specifically for the counties of Albany, Rensselaer, Saratoga, Schenectady, and Schoharie. It lists various occupations and their corresponding minimum hourly wage rates and required fringe benefits, as mandated by the Service Contract Act and Executive Orders 13706 and 13658.

This document is crucial for any bidder responding to a government contract that falls under the Service Contract Act within the specified geographic area. It provides the legally mandated minimum wage rates and fringe benefits that must be paid to employees performing work on such contracts. Bidders must ensure their proposed labor costs align with these wage determinations to be compliant. Key information includes:

• Occupational Wage Rates: A comprehensive list of job titles with their corresponding minimum hourly wages.
• Fringe Benefits: Details on required health and welfare benefits ($5.55/hour or $5.09/hour under EO 13706) and paid sick leave provisions (1 hour per 30 hours worked, up to 56 hours annually).
• Vacation and Holidays: Specific requirements for paid vacation time based on years of service and a minimum of eleven paid holidays per year.
• Executive Order Applicability: Information on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), including applicable rates and effective dates.
• Conformance Process: Guidance on how to classify and establish wage rates for occupations not explicitly listed in the determination.

Bidders should carefully review this document to accurately estimate labor costs and ensure compliance with federal labor laws for any contract awarded under this wage determination.

Form / Attachment / Pricing Sheet

This document is the "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (NOV 2022)". It requires offerors to certify their understanding and compliance with subcontracting limitations as prescribed in 819.7011(b) and 38 U.S.C. 8127(k)(2).

• Services Contracts: The contractor will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Work subcontracted by a similarly situated VIP-listed subcontractor counts towards this limit.
• General Construction Contracts: The contractor will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Cost of materials is excluded.
• Special Trade Construction Contractors: The contractor will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Cost of materials is excluded.
• Certification: Offerors must complete, sign, and return this certification with their bid, quotation, or proposal. Failure to do so will result in the offer being deemed ineligible for award.
• Compliance: Offerors acknowledge that false certifications are subject to criminal, civil, or administrative penalties. The VA may require documentation to verify compliance during and after contract performance.

This is a mandatory certification for all offerors. Bidders must carefully review the subcontracting limitations applicable to their specific contract type (services, general construction, or special trade construction) and ensure they can comply. Failure to complete and submit this form correctly will lead to disqualification. It directly impacts how a bidder plans to utilize subcontractors and manage the contract's financial distribution.

Statement of Work (SOW)

This SOW outlines a firm fixed-price requirement for the development, installation, and implementation of Energy Control Procedures (ECP)/lockout tagout (LOTO) procedures, including training and testing, using the Brady Link360 application at the Albany Stratton VA Medical Center. The goal is to meet or exceed compliance with OSHA 1910.147 and ANSI/ASSE 244.1 guidance.

• Identify and categorize approximately 300 existing energy sources requiring LOTO procedures (e.g., Multi-Energy, Single Energy within/outside employee control).

• Provide software development and implementation of all identified ECPs within the Brady Link360 platform.

• Develop and submit draft lockout procedures for approval before publishing.

• Procedures must include: equipment name/number, location, hazardous energy types, disconnect locations, LOTO techniques, required devices, verification steps, photos of isolation points, and graphic illustrations of equipment layout.

• Procedures will be printed in full color, laminated with anti-UV 5mm lamination, and installed on or near equipment. A binder containing procedures will also be provided.

• Install equipment-specific aluminum energy source identification labels.

• Provide initial training on the software for up to 15 personnel, covering procedure creation and updating.

• All work must comply with OSHA Control of Hazardous Energy (Lockout/ Tagout) Standard, 29 CFR 1910.147.

• Contractor employees must have experience with Energy Control Procedures.

• Contractor must obtain necessary NYS and Federal licenses/permits.

• Safety: Ensure no vital systems are compromised, work areas are clean, and no tools are left unattended.

• The work is to be completed within four (4) months from the award date.

• Location: Albany Stratton VA Medical Center, 113 Holland Avenue, Albany, NY 12208.

• Work disruptions must be coordinated with the COR, especially for electrical shutdowns which will be minimized and conducted on weekends or outside normal hours.

• Contractor shall provide all personnel, materials, tools, labor, and travel.

• Contractor employees require VA escort and will be issued temporary contractor badges.

• A proposed performance schedule/checklist must be submitted with the quote proposal.

• 72 hours' notice is required before performing any work.

• Federal Holidays observed by the facility must be adhered to.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet (Excel file) intended for bidders to provide cost information related to the opportunity. It serves as a template for submitting pricing details.

• Sheet: Action Line Item Information: Lists action types, primary and secondary IDs, modification numbers, titles, and order discount types/values. It appears to be a high-level overview of potential contract actions.
• Sheet: 1. Line-Item Contract Format: Details specific line items with descriptions, contract periods, quantities, units of measure, and pricing fields (Unit Price, Total Evaluated Price). This sheet is crucial for bidders to populate with their proposed costs for each line item.
• Sheet: RefData: Provides reference data for discount types, options, receipt types, line item status, FOB points, and state codes.
• Sheet: UOMRef: Contains a reference list of Unit of Measure (UOM) descriptions and their corresponding values.
• Sheet: NAICS: Lists North American Industry Classification System (NAICS) codes and their descriptions.
• Sheet: PROD_SVC_CODE: Lists Product and Service Codes (PSCs) with their descriptions.
• Sheet: CLINICAL_DISCIPLINE: Lists clinical disciplines and their corresponding codes.
• Sheet: LI_BASE_OR_OPTION: Differentiates between Base Period and Option Period line items.
• Sheet: LI_ITEM_TYPE: Categorizes line items by type (Dental, EMS, Lab, Medical, Other, Surgical).

Bidders must use this worksheet to accurately input their pricing for each line item as specified. The document provides the structure and required format for cost proposals. Understanding the different sheets and their contents is essential for a compliant and competitive bid. The reference sheets (RefData, UOMRef, NAICS, PROD_SVC_CODE, CLINICAL_DISCIPLINE, LI_BASE_OR_OPTION, LI_ITEM_TYPE) are important for correctly interpreting and completing the pricing information.

Other / Unclassified

This document is VHA Directive 1028, "Facility Electrical Power Systems," dated February 24, 2020. It establishes policy for the installation, operation, testing, and maintenance of Facility Electrical Power Systems at VA medical facilities and affiliate sites. It rescinds VHA Directive 1028 from July 25, 2014.

This directive is relevant to potential bidders as it outlines the standards and requirements for electrical power systems within VA medical facilities. Understanding these requirements is crucial for any contractor involved in the design, installation, maintenance, or testing of such systems for the VA. It references numerous national codes and standards (NFPA, OSHA, IEEE, UL) that must be adhered to, and details specific responsibilities for various VA personnel and roles, including the Deputy Under Secretary for Health for Operations and Management, OCAMES Director, VISN Directors, VA Medical Facility Directors, and Chief Engineers. The directive also specifies requirements for safety analyses (shock hazard, arc flash), energized and de-energized work, installation, construction, testing, maintenance, and training. Bidders should be aware of these comprehensive requirements when proposing services related to VA facility electrical systems.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as a Request for Quotation (RFQ). The Department of Veterans Affairs is seeking a firm fixed-price service contract for the Lockout/Tagout (LOTO)/Energy Control Procedures (ECP) implementation at the Albany Stratton VA Medical Center. The contract is expected to be awarded within six (6) months from the date of award.

• Implementation of Lockout/Tagout (LOTO)/Energy Control Procedures (ECP).

• Detailed requirements are provided in the attached Statement of Work (SOW).

• Contractors must submit a Capability Statement demonstrating technical capability.

• Technician documentation, including OSHA trainings and industry certifications, is required.

• Contract Type: Firm Fixed-Price Service Contract.

• Period of Performance: Within six (6) months from date of award.

• Estimated Value: Not explicitly stated, but NAICS code 541330 has a small business size standard of $29 Million.

• Quotations must be submitted via the attached "36C24226Q0284 Pricing Worksheet", updating only the unit-price column.

• Submission Deadline: Tuesday, March 4th, 2026, by 12:00pm EST via email to nathan.northrup@va.gov.

• Evaluation Factors: Award will be based on a comparative evaluation of quotes considering Price, Technical Capability, Past Performance, and Limitations on Subcontracting. The award will be made to the response most advantageous to the Government.

• This solicitation is set-aside exclusively for Service-Disabled Veteran Owned Small Business (SDVOSB) vendors.

• NAICS Code: 541330, with a small business size standard of $29 Million.

• A site-visit is scheduled for Wednesday, February 25th, 2026. Contractors must email the Contracting Officer (CO) by Tuesday, February 24th, 2025, to confirm attendance.

• All FAR provisions and clauses apply as stated, accessible at https://www.acquisition.gov/browse/index/far.

• Questions should be submitted in writing via email to the Point of Contact.