R425 National VHA Biomedical Engineering Technical Professional Support Services (BETPSS) IDIQ

Quick Summary

The Department of Veterans Affairs (VA), specifically the SAC FREDERICK (36C10X) office, has issued a Presolicitation for the National VHA Biomedical Engineering Technical Professional Support Services (BETPSS) IDIQ. This multiple-award Indefinite Delivery Indefinite Quantity (IDIQ) contract aims to provide comprehensive technical and professional support to Biomedical Engineering departments across VA medical centers, outpatient clinics, and VISN offices nationwide. This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside, requiring offerors to be certified by the SBA under the VetCert program. Proposals are due by March 30, 2026, at 3 PM ET.

Scope of Work

The contract's purpose is to deliver essential Biomedical Engineering services, including corrective and planned maintenance, professional services, and project management for medical equipment and clinical systems. Support will cover routine operational tasks, patient safety recall investigations, and critical time-limited needs such as COVID-19 pandemic support or operational readiness for Electronic Health Record Modernization (OEHRM)/Cerner deployments. Contractors will provide interim Biomedical Engineering services, either onsite or remotely, to fill staffing gaps. Specific services include technology assessment, site preparation, installation, incoming inspection, hazard remediation, and healthcare consulting. Contractors are responsible for providing their own general test equipment and adhering to OEM specifications.

Contract Details

• Contract Type: Multiple-award IDIQ, utilizing hybrid Firm-Fixed Price and/or Labor Hour task orders.
• Period of Performance: A 5-year duration, comprising a base period and four one-year option periods.
• Maximum Aggregate Value: The total ceiling for this IDIQ is $175,000,000.00.
• Minimum Guarantee: A minimum of $2,500.00 will be obligated at award.
• Place of Performance: Nationwide, including Continental United States (CONUS) and Puerto Rico, across all VA medical centers and outpatient clinics.

Eligibility & Set-Aside

This opportunity is exclusively set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. All offerors must be certified by the U.S. Small Business Administration (SBA) under the Veteran Small Business Certification Program (VetCert). Contractors must also comply with subcontracting limitations, ensuring not more than 50% of the contract amount is paid to firms that are not certified SDVOSBs.

Submission & Evaluation

• Proposal Submission Deadline: March 30, 2026, at 3 PM ET.
• Questions Due: March 13, 2026, at 12 PM ET.
• Submission Method: Proposals must be submitted via email to Caitlin.Ruc@va.gov and William.Justiniano@va.gov.
• Evaluation Factors: Proposals will be evaluated based on Technical Capability, Past Performance, and Price. Technical Capability and Past Performance are considered significantly more important than Price.
• Award Basis: Award will be made on a "best value" basis.

Key Attachments

• Attachment A - VHA Facilities List: Details locations and scope of VHA healthcare services.
• Attachment B - Medical Equipment Types List: Comprehensive list of medical equipment categories.
• Attachment C - Past Performance References: Form for offerors to detail relevant past performance.
• Attachment D - Past Performance Questionnaire: Used by VA to gather information on contractor's past performance.
• Attachment E - Pricing Spreadsheet: Excel template for hourly rates across labor categories and contract years.
• Attachment F - Sample Task Order PWS: Provides an example of a Performance Work Statement.
• Attachment G - Non Disclosure Agreement/Conflict of Interest Statement: Outlines confidentiality and COI requirements for evaluators.