R425 RFI - Biomedical Engineering Technical and Professional Support Services (BETPSS) IDIQ

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide technical and professional support to Biomedical Engineering departments within the Veterans Health Administration (VHA) for corrective and planned maintenance, professional Biomedical Engineering services, and project management.

• Support VA medical centers, outpatient clinics, VISN offices, and the HTM Program Office.

• Perform corrective and planned maintenance on medical equipment.

• Provide professional Biomedical Engineering services and project management.

• Tasks may include routine operational duties, as well as unexpected or time-limited tasks (e.g., COVID-19 support, OEHRM/Cerner deployment support).

• Services are non-personal; contractor personnel support but do not make final government decisions.

• Services include technology assessment, implementation, and sustainment of medical devices and clinical systems, as well as healthcare consulting and internal operation support.

• Anticipated period of performance: Base and one four-year option period.

• Place of performance: Continental United States (CONUS) and Puerto Rico.

• Kick-Off Meeting: Within ten calendar days after contract award.

• Monthly Status Reports: Submitted by the first business day of each month, detailing achievements, planned work, risks, and financial analysis.

• Business Associate Agreement (BAA): May be required.

• Contractor Personnel Qualifications: Specific basic and role-specific qualifications are detailed for various roles including Biomedical Technician/Equipment Support Specialist (General, Information Systems, Medical Imaging Systems), Biomedical Engineer/Clinical Engineer, and Project Manager.

• Test Equipment: Contractor shall provide their own general test equipment, which must have current calibration certificates.

• Contractor personnel must comply with all relevant VA policies, safety, and infection control procedures.

• Contractor personnel require background verification and a VA Contractor PIV badge.

• Contractor personnel must obtain a VHA government email account.

• Information security and privacy requirements are stringent, including compliance with HIPAA, FISMA, NIST, and VA directives.

• Data breach incidents require immediate notification and potential liquidated damages.

• Contractor personnel are not considered Government employees.

Request for Information (RFI)

This RFI is for market research to define requirements and identify potential vendors for Biomedical Engineering technical and professional support services. These services will support the Department of Veterans Affairs (VA) across medical centers, clinics, and offices. The goal is to gather input for future solicitations and potentially identify existing contract vehicles.

The services may include corrective and planned maintenance, professional Biomedical Engineering services, and project management. Support may be required for routine operational tasks, unexpected or time-limited tasks (e.g., COVID-19 support), and to provide interim support while full-time positions are recruited.

• Not a Solicitation: This RFI is for information gathering only and does not constitute a commitment to issue a solicitation or award a contract.

• Response Format: Responses are limited to 10 pages (excluding a cover sheet and index) and should be submitted in Microsoft Word format. Resumes of qualified personnel may be included and do not count towards the page limit.

• Required Information: Vendors must provide organizational details, point of contact, business size, NAICS code (suggested 541990), and any relevant GSA or VA contract numbers. A Capability Statement demonstrating experience in planned maintenance, corrective maintenance, and professional services for medical devices is required.

• Specific Questions: Vendors must answer specific questions regarding their capabilities, experience, staffing, and pricing methodologies for biomedical engineering support.

• Contract Type Preference: The Government prefers a Firm-Fixed-Price (FFP) contract and requests vendors explain how the requirement can be sufficiently defined for this contract type.

• Attachment A: List of Facilities

• Attachment B: Draft Performance Work Statement (PWS)

• Planned Performance: Fourth Quarter of Fiscal Year 26.

• Responses are due by the closing date specified in the RFI (not explicitly stated in the provided text, but implied by "by the closing date").

• Responses should be submitted to the "Biomedical Engineering Technical and Professional Support Services (BETPSS) IDIQ" RFI.

Form / Attachment / Pricing Sheet

This document is a list of Veterans Health Administration (VHA) facilities. It provides a comprehensive directory of VHA facilities across various networks (VISNs) and their respective addresses.

• Station ID: Unique identifier for each facility.
• Facility Name: The name of the VHA facility.
• Address: The physical address of the facility.
• State: The state in which the facility is located.
• VISN: The Veterans Integrated Service Network to which the facility belongs.

This document is relevant to bidders as it provides a detailed list of VHA facilities. This information can be crucial for understanding the geographic scope of potential opportunities, identifying locations for service delivery, and potentially for logistical planning if the opportunity involves services at these specific locations.