R425 - Sources Sought Notice - Radiation Safety Officer

Sources Sought Notice

This notice seeks to identify businesses capable of providing Radiation Safety Officer (RSO) Services for the John D. Dingell VA Medical Center in Detroit, Michigan. The RSO will be responsible for furnishing these services.

• Provision of Radiation Safety Officer services.

• Interested parties must submit a Capabilities Statement.

• Required information includes: Company Name and Address, UEI Number, Socioeconomic Size Status (e.g., Large, Small, WOSB, SDVOSB), and Point of Contact Information (name, phone, email).

• This is NOT a Request for Quotation; quotes will not be reviewed at this time.

• All information submitted is voluntary and will not be compensated.

• Responses must be submitted via email to angela.freel@va.gov by Thursday, February 26, 2026, at 4:00 PM EST.

• Phone calls will not be accepted.

• The notice is intended to locate any business capable of performance.

• The anticipated NAICS Code is 541690.

• A draft Statement of Work (SOW) is attached and subject to change.

• The Department of Veterans Affairs is not responsible for any costs incurred in response to this notice.

• This notice does not commit the Government to an award or a specific acquisition approach.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Radiation Safety Officer (RSO) services at the John D. Dingell VA Medical Center in Detroit, MI, ensuring the safe use of radiation in accordance with regulatory requirements.

• Oversee the Radiation Safety Program as required by 10 CFR 35.24(b) and the National Health Physics Program (NHPP).

• Manage the identification, correction, and verification of radiation protection problems.

• Provide oversight for the safe use of radioactive materials, focusing on ALARA principles and a safety-conscious work environment.

• Conduct periodic reviews and audits of the radiation safety program, including annual reviews (10 CFR 20.1101), evaluations of audit results, and distribution of findings.

• Review occupational and public doses, health and safety issues, and program deviations at least every six months.

• Conduct quarterly Nuclear Medicine Department audits.

• Review and approve training, experience, proposed changes to equipment, facilities, and procedures.

• Provide training to fluoroscope users.

• Conduct annual inspections and calibrations on all X-ray equipment, and after repairs.

• Ensure quarterly and semiannual sealed source inventories and maintain records.

• Provide oversight for the security of radioactive materials per 10 CFR 20.1801, 10 CFR 20.1802, and 10 CFR 37.

• Manage waste disposal for all radioactivity users.

• Prepare license renewals and amendments.

• Provide additional services including incident reviews, misadministration/medical event report preparation, and emergency availability.

• Compliance with Federal, State, and local laws, regulations, codes, technical manuals, and acceptable commercial practices.

• Oversight of the Radiation Safety Committee, including membership, meeting intervals, quorum, and record preparation.

• Annual physics evaluations using ACR standards and phantoms for specified equipment.

• Inspections for safety operations, FDA performance and safety standards, Joint Commission standards, and medical center quality standards for X-ray equipment.

• Annual evaluations and calibration accuracy tests of nuclear medicine equipment.

• Assessment of plans affecting space use adjacent to or within approved radioactive material areas.

• Submission of structural shielding design reports for linear accelerators.

• Period of Performance: Base year plus four (4) one-year option periods.

• Place of Performance: John D Dingell VA Medical Center, Detroit, MI, and Pontiac CBOC – X-ray Room, Pontiac, MI.

• Hours of Operation: Monday through Friday, 7:00 AM to 4:30 PM, excluding Federal holidays and Government-directed closings. RSO to be reachable via telecommunications and Internet during business hours and available onsite for emergencies.

• Contractor must be approved by the VA National Health Physics Program (NHHP) to act as RSO.

• Contractor must meet qualifications per 10 CFR Part 35.50 and 10 CFR Part 35.59, and be authorized users for materials permitted by 10 CFR 35.100, 35.200, 35.300, and Research.

• Contractor employees require intermittent access to VA Facilities, will be escorted, and will obtain a flash badge. No background investigation required.

• Contractor employees must be United States Citizens.

• Professional attire (business casual minimum) and utmost professionalism required.