R431--VHA Clinical Recruitment Service (VA-26-00013287)

The Department of Veterans Affairs (VA) Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) intends to make a sole source award for national clinical recruitment and placement services with service-disabled veteran owned small business (SDVOSB), Arrow Arc LLC, 110 North Royal Street, Floor 400, Alexandria, VA 22314-3234.

Given the current shortage of healthcare providers and an increasingly competitive recruitment environment, as well as the urgency of the need, VHA is contracting for recruiting support in sourcing qualified candidates for clinical vacancies. The vendor shall refer pre-screened, highly qualified candidates in requested clinical occupations and specialties that may include but are not limited to physicians, nurse practitioners, registered nurses and mental health specialists.

Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) Sole Source Awards to a certified service-disabled veteran owned small business.

The decision to make a sole-source award is a business decision wholly within the discretion of the Government.

The North American Industry Classification System (NAICS) code for this requirement is 561311 with a small business size Standard of $34.0 million.

This notice of intent is not a request for competitive quotes. No solicitation document exists, and telephone requests will not be accepted. Any responsible source who believes it is capable of meeting the requirement may submit a capability statement to Kymberly.Morgan@va.gov AND Lisa.Strawbridge@va.gov no later than October 24, 2025 at 1:00 PM (ET).

The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Any response to this notice shall submit clear and convincing documentation demonstrating their capability to satisfy the requirement. The capability documentation should include, at a minimum, the following information with their response:

Company Name and Address:

Point of Contact (POC)

Name:

Email Address:

Phone Number:

SAM UEI Number:

Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB)

[ ] yes [ ] no - HUBZone

[ ] yes [ ] no - Small Business 8(a)

[ ] yes [ ] no - Small Disadvantaged Business (SDB)

[ ] yes [ ] no - Women-Owned (WO) Small Business

[ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB)

[ ] yes [ ] no - Veteran Owned Small Business (VOSB)

[ ] yes [ ] no - Large Business

[ ] yes [ ] no - Other (please specify)

Please answer the following questions:

Does your company offer the type of national clinical recruiting services in the description?

If yes, give details on the services offered and types of positions recruited.

Does your company offer this service via a General Service Administration (GSA) contract?

If yes, provide the contract number or attach the contract to the response.

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

In addition to providing the information requested above, responding companies are encouraged to include any relevant information to confirm the company s ability to meet the requirements outlined in this request.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Contracting Office Address:

Department of Veterans Affairs

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490

Independence, OH 44131