R499--Ergonomic Assessment Services

Solicitation / RFP / RFQ

This solicitation is for Ergonomic Assessment Services for the VA San Diego Healthcare System (VASDHS). The objective is to identify and mitigate musculoskeletal hazards and risks within VASDHS facilities.

• Conduct workspace ergonomic evaluations (on-site or virtual).

• Prepare detailed ergonomic assessment reports.

• Provide weekly progress reports.

• Conduct individual or small group training on ergonomic best practices.

• Perform follow-up contact to determine intervention effectiveness.

• Provide written recommendations for ergonomic equipment.

• Attend monthly progress meetings.

• A Certified Professional Ergonomist (CPE) must perform assessments.

• The prime contractor must perform at least 51% of the work.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base POP Begin: 02-06-2026, POP End: 02-05-2027.

• Estimated Value: $19.5 Million (This appears to be a ceiling value for the solicitation, not necessarily the award amount).

• Offers are due NLT January 27, 2026, at 1:00 PM MST.

• Offers must be submitted via email to Garrett Lyles at garrett.lyles@va.gov.

• All questions are due NLT January 23, 2026, at 1:00 PM MST.

• Evaluation Factors: Technical Approach, Experience, Price, and Past Performance.

• Lowest Price Technical Acceptable (LPTA) methods will not be used.

• Offerors must be located within a 50-mile radius of the San Diego VA Hospital.

• This acquisition is UNRESTRICTED.

• NAICS Code: 541990 - All Other Professional, Scientific, and Technical Services.

• Size Standard: $19.5 Million.

• Offerors must possess a Board of Certification in Professional Ergonomics Degree.

• VA Form 10091 and W-9 must be submitted with the offer.

• Registration in System for Award Management (SAM) is required.

• FAR 52.212-4, FAR 52.212-3, and FAR 52.212-5 are attached.

Form / Attachment / Pricing Sheet

This document is a "Vendor Information" form used to collect essential details about a vendor. It is likely used for registration, onboarding, or updating vendor profiles within a government system, possibly the VA database as indicated in section 18.

• Vendor Identification: Legal name, Doing Business As name, Tax Identification Number (TIN) or Social Security Number (SSN).
• Contact Information: Physical and mailing addresses, phone number, fax number, and email.
• Payment Information: Payment street address, point of contact, and account number.
• Contractual Information: Details on existing contracts, including contract number, beginning and expiration dates, FOB, and prompt payment discounts.
• Business Classifications: 1099 Vendor Indicator, Business Type (Small, Large, Outside VA, Other Entities), and Socioeconomic Group (e.g., Small Disadvantaged Business, Woman-Owned Small Business, Hubzone Small Business, etc.).
• Payment Acceptance: Whether Purchase Card is accepted.
• Registration Status: DUN and Bradstreet Number and Central Contractor Registration (CCR) status.
• Compliance Checks: References to mandatory sites for checking vendor status (epls.arnet.gov and exclusions.oig.hhs.gov).

Vendors must accurately complete this form to be considered for opportunities. It gathers critical information for vendor setup, payment processing, and compliance verification. Sections 16, 17, and 18 highlight mandatory registration and checks that vendors must complete to do business with the Federal Government.

Form / Attachment / Pricing Sheet

This document, VA Form 10091, is the VA-FSC Vendor File Request Form. It is used by vendors to establish or update their information in the VA's Financial Management System (FMS) for payment processing. It is also used to register commercial vendors in SAM.gov and to provide Electronic Funds Transfer (EFT)/Automated Clearing House (ACH) information.

• VA Facility Information: Details about the specific VA station submitting the form.
• Payee/Vendor Type: Classification of the vendor (e.g., Commercial, Employee, Federal Agency, Foreign).
• Payee/Vendor Information: Includes registration status in SAM.gov, Unique Entity Identifier (UEI), SSN/TIN, vendor name, and DBA.
• EFT/ACH Information: Requires bank name, routing number, account number, and account type for electronic payments.
• Authorized Representative Information: Name, email, and phone number of the person authorized to make changes.
• Privacy Act Statement: Informs vendors about the use of their personal information for payment processing.

Vendors must complete and submit this form to ensure they can receive payments from the VA. It is crucial for establishing or updating vendor records, particularly for receiving payments via EFT/ACH. Registration in SAM.gov is also a prerequisite for commercial vendors, as indicated by the form.

Form / Attachment / Pricing Sheet

This document is a W-9 Form, Request for Taxpayer Identification Number and Certification. It is used by individuals and entities to provide their correct Taxpayer Identification Number (TIN) to the person or entity requesting it (the requester). This information is used to report income paid to the individual or entity, such as interest, dividends, real estate transactions, and other payments.

• Part I: Taxpayer Identification Number (TIN): Requires the entry of a Social Security Number (SSN) for individuals or an Employer Identification Number (EIN) for entities.
• Part II: Certification: Requires the individual or entity to certify that the TIN provided is correct and that they are not subject to backup withholding, or to claim exemption from backup withholding.
• General Instructions: Provide guidance on who is considered a U.S. person, special rules for partnerships, and definitions.
• Specific Instructions: Detail how to complete the form for various entity types (individual, sole proprietor, corporation, LLC, etc.) and how to handle exempt payees.

Bidders may be required to complete and submit this Form W-9 to the government agency or prime contractor as part of the contracting process. It is essential for ensuring correct tax reporting and avoiding backup withholding on payments. Failure to provide a correct TIN can result in penalties.

Solicitation / RFP / RFQ

This solicitation is for Ergonomic Assessment Services for the Department of Veterans Affairs, NCO 22 - Network Contracting. The services will be performed at 3350 La Jolla Village Drive, San Diego, CA 92161.

• The primary service required is Ergonomic Assessment.

• Not specified in the provided text.

• Response Date/Time/Zone: 01-27-2026 1:00 PM MOUNTAIN TIME, DENVER, USA

• Contracting Office Address: Department of Veterans Affairs, NCO 22 - Network Contracting, 3601 S. 6th Avenue, Tucson AZ 85723.

• Set-Aside: SBA (Small Business Administration)

• NAICS Code: 541990 (All Other Professional, Scientific, and Technical Services)

• Product Service Code: R499 (Support-Professional Services-Other)

• The contracting office zip code is 85723.

• The document is archived 60 days after the response date.

• Point of Contact: Garrett Lyles, Contract Specialist, garrett.lyles@va.gov.