R499--FY26: Graphic Design Contract

Quick Summary

The Department of Veterans Affairs (VA) Medical Center in West Palm Beach, FL, is soliciting Graphic Design Services for FY26, encompassing a base year and four option years. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside combined synopsis/solicitation (RFQ). The contractor will be responsible for designing various communication materials, including flyers, brochures, posters, and newsletters, while adhering to VA style guides and 508 compliance standards. Quotations are due by February 10, 2026, at 4:00 PM EST.

Scope of Work

The awarded contractor will provide comprehensive graphic design services, which include:

• Designing a wide range of communication products such as flyers, brochures, posters, newsletters, booklets, forms, and annual reports.
• Developing strategic communication products, branding, and identity designs.
• Creating web and social media graphics.
• Utilizing current Adobe CS Suite (InDesign, Illustrator) and Microsoft Office applications.
• Ensuring all patient-related work is 508 compliant.
• Strictly adhering to VA Style Guides and using only approved VA logo and graphic assets.
• Submitting detailed monthly invoices and status reports for all work orders.
• All work performed will be considered "work-for-hire," with copyright granted exclusively to the VA.

Contract Details

• Contract Type: Combined Synopsis/Solicitation (RFQ) for commercial items.
• Duration: One base year plus four one-year option periods.
• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
• NAICS Code: 541810 (Advertising, Public Relations, and Related Services), with a size standard of $25.5 Million.
• Product Service Code: R499 (Other Professional Services).
• Pricing: Based on labor hours for graphic design consulting (estimated 800 hours/year) and a monthly graphic subscription.

Submission & Evaluation

• Response Deadline: February 10, 2026, 4:00 PM EST.
• Submission Requirements: Offerors must submit a clear and concise proposal including:
  • An Introductory/Response Letter (maximum 3 pages).
  • A Technical Ability section (maximum 5 pages, excluding certificates) detailing a performance plan and proof of applicable certifications, license, and insurance.
  • A Past Performance section (maximum 5 pages) with three business references for similar scope of work.
  • A completed copy of FAR 52.212-3, Offeror Representations and Certifications—Commercial Items.
  • A completed Schedule of Rates.
  • A certification of compliance with 13 C.F.R. 125.6 regarding limitations on subcontracting.
• Evaluation Factors: Award will be based on best value, with Technical Capability and Past Performance considered more important than Price.
• Award Intent: The Government intends to award without exchanges, so initial offers should represent the best possible terms.

Eligibility & Notes

• Offerors must have an active registration with the System for Award Management (SAM).
• Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) status must be verified through the Vendor Information Pages (VIP).
• Direct inquiries to Sylvia Nobles at Sylvia.Nobles@va.gov.